September 12, 2000 Board Minutes

Virginia City Highlands Property Owners' Association

(VCHPOA)

Monthly Meeting Minutes

September 12, 2000

PRESENT: Board of Directors: President Jim Watson. Members: Richard Bateson, Randy Fruzza, Kelly Morris, and Joel Smith.

1. CALL TO ORDER

A quorum being present, President Jun Watson called a regular meeting of the Virginia City Highlands Property Owners' Association to order at 7:35 p.m. The meeting was held September 12, 2000 at the Virginia City Highlands Firehouse.

2. COMMENTS BY ASSOCIATION MEMBERS & DISCUSSION OF COMMENTS

None at this time

3. APPROVE MINUTES OF AUGUST 8, 2000 MEETING

Joel Smith read the minutes. Jim Watson moved to approve the minutes as read, Joel seconded; said motion duly carried with all members voting "aye."

4. TREASURER'S REPORT

Treasurer's Report delayed, see 5. (C.) below.

5. COMMITTEE REPORTS:

(A) Architectural Committee

Wally Corey, Chairman, read the minutes of the September 3, 2000 Architectural Committee Meeting (copy attached).

Joel moved to approve the minutes, Jim seconded; said motion duly carried with all members voting "aye."

(B) Road Report

Rick McDowell, Road Maintenance Supervisor, informed the Association that a used pick-up truck had been found to replace the current old, used one. A 1998 Chevrolet, 3/4 ton pick-up truck with snowplow has been purchased with approval by the Board for $18,335.96.

Part of culvert clean-out work has been completed and looks pretty good. However, six to ten culverts need additional work. Jim requested that Rick provide him With a list of these culverts and to prioritize the list so that homeowners will have some concept of how the work is progressing and when work in their area will begin.

The repairs on Cartwright Road have been completed.

Jim requested that Rick also provide to the Board an accounting of Bruce Hessemer's time so he can be paid for his work and an accounting on John Dufresne's work and the VCHPOA house.

Joel asked that insurance on the new pickup truck be reviewed. Kelly Morris will call the insurance company to assess the current coverage and what needs to be done.

Jim moved to approve the Road Report. Joel seconded; said motion duly carried with all members voting "aye."

(C) Treasurer's Report

Kathy McDowell, bookkeeper, submitted the Monthly Financial Statement as of 09-12-00. Beginning balance of $47,813.65. Expenses included check for pick- up truck. Balance on hand after September bills are paid, $26,278.31.

Jim moved to approve the Treasurers’ Report, Kelly seconded; said motion duly carried with all members voting "aye."

6. OLD BUSINESS:

(A) Disposition of Cartwright Property Owned by VCHPOA

The VCHPOA is currently paying property taxes on one lot it owns on Cartwright Road. No Annual Assessment is being paid. Jim is checking with the District Attorney's office to see whether the Association can legally sell this lot. If so, it will be sold with the approval of the Board. Randy Fruzza moved that Jim list the property, Joel seconded; said motion duly carried with all members voting "aye."

Jim stated he would donate the commission less expenses to the Association.

(B) Past Due Assessments and How to Proceed

Kathy reported past due assessments are currently $39,483 not including all late fees. Jim stated an attorney should be consulted on how to legally proceed to collect these assessments. Kelly volunteered to assist Jim in identifying a lawyer to assist in the collection/foreclosure effort. Kelly moved that she proceed with attorney Steve Klearman in the collection/foreclosure effort. Joel seconded the motion; said motion duly carried will all members voting "aye."

(C) Park Relocation

Jim reported he has talked to many residents of the Highlands regarding the relocation of the park in the Highlands. As a result of these conversations, he recommends a location with easy access to Highway 341, near either the Cartwright or Lousetown Road access points so traffic does not pass through the whole development to get to and from the park.

After a lengthy discussion on the pros and cons of the park and its location, Joel moved a committee be formed from residents of both the one and ten-acre associations to investigate the park issue and make recommendations to both Boards. Richard Bateson volunteered to be committee chairman from VCHPOA.

(D) Replacement Pick-Up Truck

Randy Fruzza moved to authorize a check for $18,335 to Michael Hohl Chevrolet, Jim seconded; said motion duly carried with all members voting "aye."

Joel moved that Kathy be authorized to issue a check to the Department of Motor Vehicles for the truck title and license, Jim seconded; said motion duly carded with all members voting "aye."

Joel moved that the Association finance $9,000 against the truck through First Security Bank, Kelly seconded. Randy abstained; said motion duly carried with remaining members voting "aye."

(E) Mail Box Enclosure

Progress towards completion continues. More volunteers are needed. Electricians have done some work. The roof will have shingles in a few days. The ten-acre association will do the staining. Rich Knight is the contact person on the mailboxes.

(F) Unincorporated Township

Jim has contacted Nevada State level personnel about details in taxation for unincorporated towns. Information is forthcoming

(G) Review Concerns from Homeowners

Jim reported that the road at the end of Empire and Agate needs gravel.

Jim also reported that on Empire, where the new access road was made, a culvert had not been installed. Jim moved that a letter be sent to Joe Alt stating that the dirt must be removed from the ditch or a culvert installed. Kelly seconded; said motion duly carried with all members voting "aye."

7. NEW BUSINESS

Keith Judson volunteered to work on establishing a web site for the VCHPOA. Cost of domain is estimated to be $20 to $30. He will try to get a server donated. Jim moved the Association adopt and set in place a web Site. Randy seconded; said motion duly carried with all members voting "aye." Jim moved that Keith set up the web site. Randy seconded; said motion duly carried with all members voting "aye."

Kelly asked about a job description for her position as Treasurer. She is responsible for reviewing financial reports prior to meetings. Kelly will coordinate with Kathy to assure the reports are accurate.

Kelly moved that the Kathy void the lost check mailed to the Highland Ranches for $2,400 for mailbox materials and a replacement check be issued. Randy seconded; said motion duly carried with all members voting "aye."

Adjournment

All items on the agenda for September 12, 2000 had been addressed. At 9:32 p.m. Joel moved to adjourn the meeting, Richard seconded; said motion duly carried with all members voting "aye."

Joel W. Smith, Secretary

Documents attached:

1. Treasurer's Report 9-12-00

2. Architectural Report September 2, 2000