Minutes of Board Meeting on November 14, 2000
VIRGINIA CITY HIGHLANDS PROPERTY OWNERS’ ASSOCIATION
Monthly Meeting Minutes
November 14, 2000
PRESENT: Board of Directors: President, Jim Watson. Members: Richard Bateson, Randy Fruzza, Kelly Morris, and Joel Smith.
CALL TO ORDER
A quorum being present, President Jim Watson called a regular meeting of the VCHPOA to order at 7:30 p.m. The meeting was held November 14, 2000 at the Virginia City Highlands Firehouse.
APPROVE MINUTES OF OCTOBER 10, 2000 MEETING
Each Board Member received a copy of the minutes in advance of the meeting. Additional copies were available at the meeting to Association members. The Minutes will be amended as follows:
- Page 1, Line 38, Change descending to dissenting.
Jim Watson moved to approve the minutes as amended. Kelly Morris seconded; said motion duly carried with all members voting "aye."
APPROVE MINUTES OF SPECIAL MEETING NOVEMBER 7, 2000
Board Members received copies of the minutes in advance of the meeting. Additional copies were available at the meeting to Association members. The Minutes will be amended as follows:
- Page 2, Number 3. NEWSLETTER CONTENTS to include names and phone numbers of the Board of Directors.
Joel Smith moved to approve the minutes as amended. Jim Watson seconded; said motion duly carried with all members voting "aye."
COMMENTS BY ASSOCIATION MEMBERS & DISCUSSION OF COMMENTS
Deferred until the end of the meeting.
Kathy McDowell, Bookkeeper, submitted the Monthly Financial Statement as of 11/13/00 (copy attached). Joel moved to approve the report, Jim seconded; said motion duly carried with all members voting "aye."
Wally Corey, Chairman, presented copies of several newspaper articles and Nevada State laws that relate to homeowner associations that would be of interest to this Association. He read the Report to the Board of the Architectural Committee meeting held November 12, 2000. He also distributed copies of the Complaint Procedure, the Hearing Procedure, and Proposed Schedule of Fines drafted by the Architectural Committee for study and action by the Board.
Joel moved to approve the Architectural Report. Kelly seconded; said motion duly carried with all members voting "aye."
The Board also recommended that the Architectural Committee make note in the Architectural Report of the location and dimensions of any variances so the property owner and the Association have this information as a matter of record. Joel recommended the Board develop a non-conforming use policy. A portion of this non-conforming use policy would be a consolidated list of non-conforming structures such as fences or sheds built without Architectural Committee approval. Jim moved to approve the motion, Kelly seconded; said motion duly carried with all members voting "aye."
Rick McDowell, Road Manager, read the Road Report. Equipment is ready for winter. The batteries on the water truck are not good but will be replaced in the spring. Bruce Hessemer worked on the surface of numerous roads. Randy moved to approve the report, Jim seconded; said motion duly carried with all members voting "aye."
Richard Bateson, Park Committee Chairman, reported he is seeking input from property owners. The December newsletter will request suggestions and volunteers to work with him on this important project.
Assessment Collection Agreement
Joel moved that the November 13, 2000 Assessment Collection Agreement, Paragraph 2. a. be amended according to the notes in the November 7, 2000 Board minutes and authorize Jim Watson to sign the Agreement for the Association. Kelly seconded; said motion duly carried with all members voting "aye."
Jim Watson asked the property owners attending the meeting for input on the Assessment Collection Agreement. Jim Russell stated he liked what was done.
Pick-Up Truck License, Insurance and Financing
The pick-up truck is licensed and insured. Joel motioned to pay the $90 point (loan) fee for the loan on the truck. Randy refrained from voting. Richard seconded; said motion duly carried with all members voting "aye."
Mailbox Enclosure Status and Cost Overruns
Joel moved that VCHPOA pay the Highland Ranches the $1,600 balance between the original March 14, 2000 authorization of $4,000 and payment to date of $2,400. Randy seconded; said motion duly carried with all members voting "aye."
Tabled until more information is available.
Listing of Cartwright Property Owned by VCHPOA
Listing is not ready yet.
Review Concerns from Homeowners
Nancy Russell expressed concern about potential accidents because dirt bike and ATV drivers seem unaware of how horses responds to noise, flying dirt and rocks. She will draft an article for the newsletter.
Review and Approve Website by Keith Judson
The fee for set-up of the proposed Website is $149.50 annual hosting fee and a $100 domain name registration and set-up fee. Thereafter the annual domain fee should be approximately $35 per year. Joel moved to approve a check for $249.50 for the Website and in addition, for Keith to go forward with the Website and the contents as presented to the Board. Richard seconded; said motion duly carried with all members voting "aye" The monthly bill will be sent to Keith and forwarded to Kelly.
All items for the newsletter will be submitted to Jim. Keith will finalize the page set- up. Ads for the newsletter are $50 per quarter page. Sufficient ads have been placed to cover the printing costs. Volunteers will address, fold, seal, and stamp the newsletter.
Jim authorized a check to purchase stamps for the newsletter and the annual dues notices. Kelly seconded; said motion duly carried with all members voting "aye."
Jim moved that the security deposit be waived on the house rental to the deputy. Kelly seconded; said motion duly carried with all members voting "aye."
The base radio station will be permanently installed at the Sheriff’s Dispatch Station if the repeater works with their equipment. Many thanks are due to Sheriff Whitten for his assistance with this matter.
Phase 1: Jim will attend a Storey County Commissioners Meeting in December to request salt and/or sand be provided by the County. Sheriff Whitten supports this proposal as several deputies can be tied up by an accident in the Highlands when his staff has to cover the entire County.
Phase 2: Securing a sander for the Highlands is the second phase of trying to solve some of the winter road conditions. A new sanding unit costs $3,000 to $4,000. VCHPOA will try to locate a used sander.
Note: Residents of Storey County have the benefit of insurance rates lower than those in Washoe County. Every accident has the potential to increase these rates.
All items on the agenda for November 14, 2000 had been addressed. At 9:00 p.m. Joel moved to adjourn, Jim seconded, all approved.