Minutes of Board Meeting on  December 12, 2000

VIRGINIA CITY HIGHLANDS PROPERTY OWNERS’ ASSOCIATION

(VCHPOA)

Monthly Meeting Minutes

December 12, 2000

PRESENT: Board of Directors: President, Jim Watson. Members: Randy Fruzza, Kelly Morris, and Joel Smith.

ABSENT: Richard Bateson

  1. CALL TO ORDER
  2. A quorum being present, President Jim Watson called a regular meeting of the VCHPOA to order at 7:35 p.m. The meeting was held December 12, 2000 at the Virginia City Highlands Firehouse.

  3. APPROVE MINUTES OF NOVEMBER 14, 2000 MEETING
  4. Each Board Member received a copy of the minutes in advance of the meeting. Additional copies were available at the meeting to Association members. Joel Smith moved the minutes be approved as written. Kelly Morris seconded; said motion duly carried with all members voting "aye."

  5. COMMENTS BY ASSOCIATION MEMBERS & DISCUSSION OF COMMENTS
  6. Nancy Russell volunteered to participate on the Park Committee.

  7. TREASURER’S REPORT
  8. Kathy McDowell, Bookkeeper, submitted the Monthly Financial Statement dated 12/12/00 (copy attached). Kelly asked if the $1,600 payable to the Highland Ranches would be added to the December payables. Kathy reported it would be and the Statement will be amended. Joel moved to approve the December Financial Statement with the change noted above. Jim Watson seconded; said motion duly carried with all members voting "aye."

    It is noted for record that the current rental house occupant owns all the gas currently in the tank and is responsible for the $494 bill.

  9. COMMITTEE REPORTS:
  1. Architectural Committee
  2. The report of the Architectural Committee Meeting was sent to all members of the Board in advance of the meeting (copy attached). Joel moved to approve the minutes. Randy Fruzza seconded; said motion duly carried with all members voting "aye."

  3. Road Report

  4. Rick McDowell, Road Manager, gave the Road Report. Expenditures for truck chains, coolant, oil, brake fluid, gloves, etc. totaled $315.60. A few roads have been graded. Joel moved to approve the report. Jim seconded; said motion duly carried with all members voting "aye."

  5. Park Report

Richard Bateson, Chairman, was not present. No report was given.

  1. OLD BUSINESS
  1. Annual Dues Notice
  2. All Annual Dues Assessments have been mailed. At the January 2001 meeting the Board will establish a method to reconcile property owner records. Past due notices were sent for the past two years past dues with the assessment notice.

    The VCHPOA lot at 2566 Cartwright Road is listed for $6,500

  3. Complaint Procedure, Hearing Procedure, Non-conformance Use Policy
  4. Jim moved that the Complaint and Hearing Procedures and the Non-conformance Use Policy be tabled until the January 2001 meeting. Joel seconded; said motion duly carried with all members voting "aye."

  5. Mailbox Enclosure Status
  6. Volunteers are continuing work on the project. The next tentative work date is Sunday, 17 December 2000.

  7. Transfer of Funds to Wells Fargo Bank
  8. The account will remain at Bank of America in Virginia City.

  9. Rental of House to Deputy Sheriff and Required Repairs

House rental will be paid December 13, 2000.

Jim moved to authorize Don Ingram to repair the chimney and the shingles (three bundles) on the house and shed at cost plus $20 per hour. Randy Fruzza seconded; said motion duly carried with all members voting "aye."

  1. NEW BUSINESS

The new website is running and has 67 hits to date.

Keith Judson will put a notice on the website that if an individual has not received their Annual Dues notice by December 31, 2000, let the Association know.

Wally Corey stated on July 11, 2000 the Property Owners’ Board approved a change in the architectural fees referenced in the July 5, 2000 Architectural Committee meeting minutes.

Keith will e-mail all correspondence to appropriate Board Member. All complaint letters will be copied to Joel for permanent file.

ADJOURNMENT

All items on the agenda for December 12, 2000 had been addressed. At 9:18 p.m. Kelly moved to adjourn, Joel seconded, all approved.

Joel W. Smith, Secretary

Documents attached:

  1. Financial Statement 12/12/00
  2. Architectural Report to the Board Dec. 6, 2000
  3. Architectural Committee Agenda, Dec. 5, 2000; Violation Letters Sent out, Replies Back In, Dec. 5, 2000; Still Under Violation, Dec. 5, 2000