Minutes of Board Meeting on December 12, 2000
VIRGINIA CITY HIGHLANDS PROPERTY OWNERS’ ASSOCIATION
Monthly Meeting Minutes
December 12, 2000
PRESENT: Board of Directors: President, Jim Watson. Members: Randy Fruzza, Kelly Morris, and Joel Smith.
ABSENT: Richard Bateson
A quorum being present, President Jim Watson called a regular meeting of the VCHPOA to order at 7:35 p.m. The meeting was held December 12, 2000 at the Virginia City Highlands Firehouse.
Each Board Member received a copy of the minutes in advance of the meeting. Additional copies were available at the meeting to Association members. Joel Smith moved the minutes be approved as written. Kelly Morris seconded; said motion duly carried with all members voting "aye."
Nancy Russell volunteered to participate on the Park Committee.
Kathy McDowell, Bookkeeper, submitted the Monthly Financial Statement dated 12/12/00 (copy attached). Kelly asked if the $1,600 payable to the Highland Ranches would be added to the December payables. Kathy reported it would be and the Statement will be amended. Joel moved to approve the December Financial Statement with the change noted above. Jim Watson seconded; said motion duly carried with all members voting "aye."
It is noted for record that the current rental house occupant owns all the gas currently in the tank and is responsible for the $494 bill.
- Architectural Committee
The report of the Architectural Committee Meeting was sent to all members of the Board in advance of the meeting (copy attached). Joel moved to approve the minutes. Randy Fruzza seconded; said motion duly carried with all members voting "aye."
Rick McDowell, Road Manager, gave the Road Report. Expenditures for truck chains, coolant, oil, brake fluid, gloves, etc. totaled $315.60. A few roads have been graded. Joel moved to approve the report. Jim seconded; said motion duly carried with all members voting "aye."
- Park Report
Richard Bateson, Chairman, was not present. No report was given.
- Annual Dues Notice
All Annual Dues Assessments have been mailed. At the January 2001 meeting the Board will establish a method to reconcile property owner records. Past due notices were sent for the past two years past dues with the assessment notice.
The VCHPOA lot at 2566 Cartwright Road is listed for $6,500
- Complaint Procedure, Hearing Procedure, Non-conformance Use Policy
Jim moved that the Complaint and Hearing Procedures and the Non-conformance Use Policy be tabled until the January 2001 meeting. Joel seconded; said motion duly carried with all members voting "aye."
- Mailbox Enclosure Status
Volunteers are continuing work on the project. The next tentative work date is Sunday, 17 December 2000.
- Transfer of Funds to Wells Fargo Bank
The account will remain at Bank of America in Virginia City.
- Rental of House to Deputy Sheriff and Required Repairs
House rental will be paid December 13, 2000.
Jim moved to authorize Don Ingram to repair the chimney and the shingles (three bundles) on the house and shed at cost plus $20 per hour. Randy Fruzza seconded; said motion duly carried with all members voting "aye."
The new website is running and has 67 hits to date.
Keith Judson will put a notice on the website that if an individual has not received their Annual Dues notice by December 31, 2000, let the Association know.
Wally Corey stated on July 11, 2000 the Property Owners’ Board approved a change in the architectural fees referenced in the July 5, 2000 Architectural Committee meeting minutes.
Keith will e-mail all correspondence to appropriate Board Member. All complaint letters will be copied to Joel for permanent file.
All items on the agenda for December 12, 2000 had been addressed. At 9:18 p.m. Kelly moved to adjourn, Joel seconded, all approved.
Joel W. Smith, Secretary
- Financial Statement 12/12/00
- Architectural Report to the Board Dec. 6, 2000
- Architectural Committee Agenda, Dec. 5, 2000; Violation Letters Sent out, Replies Back In, Dec. 5, 2000; Still Under Violation, Dec. 5, 2000