Minutes of Board Meeting on April 5, 2001
VIRGINIA CITY HIGHLANDS PROPERTY OWNERS’ ASSOCIATION
Special Meeting Minutes
April 5, 2001
PRESENT: Board of Directors: President, Jim Watson. Members: Richard Bateson, Randy Fruzza, Kelly Morris, and Joel Smith.
A quorum being present, President Jim Watson called a special meeting of the VCHPOA to order at 7:02 p.m. The meeting was held at the Joel Smith residence.
The last paved mile of Cartwright Road, near the Virginia City Highlands Firehouse, will cost $42,000 if completed by Richard Bacus. Joel suggested getting two more quotes on material and labor. Sierra Asphalt and Paving and Bertagnolli, T.E. & Associates will be asked to make a bid on the project.
Jim said there are alternatives to repaving such as seal-coat but he has not seen it in this area. We will investigate paving alternatives.
Randy will draft a letter to Fire Safe Highlands describing the deteriorating condition of Cartwright Road, the necessity for expedient arrival of fire equipment via Cartwright, and request a donation of $5,000 to $10,000 from their grant monies. He will also draft a letter to Storey County Commissioners requesting contributions for the repaving from the County.
The Board’s objective is to develop a repaving plan for Cartwright Road within 30 days.
Highland Ranches will also be asked to share in the paving cost. Kelly moved that the VCHPOA propose to the Ranches Board that VCHPOA pay 60 percent and Ranches pay 40 percent of all road repairs and maintenance (primarily road bed and paving) on Cartwright, from Highway 341 to Lousetown Road. In consideration for this agreement, VCHPOA would remove the $1150 per year charge to Ranches for maintenance of Cartwright. Randy seconded, all approved.
The Board also discussed a special assessment to property owners, possibly $20 per lot.
Richard Bacus said that the VCHPOA Board does not need County approval to set park hours. He suggested the Board send a letter to him stating the regulations and signage that is requested. The County’s source for signs could be used at their cost. Sign suggestions included the following:
- No Motorized Vehicles Allowed in the Park
- Hours 8 a.m. to 8 p.m.
- Highland Park regulations in addition to any applicable Storey County Park regulations.
Storey County Sheriff’s Department will crack down on speeders in VC Highlands. Tickets will be issued.
Baha Motorized Vehicles
Storey County Commissioners approved the Baha Motorized Vehicle Ride as submitted. They did not believe the Ride included the Highlands although the Baha Motorized Vehicle Ride map shows the Highlands. If Sheriff deputies are required to enforce the restrictions, they will be provided.
The VCHPOA Board needs to notify the organizers of the Sheriff’s Posse that these rides are not authorized on Highlands’s private property.
Joel moved that any public event that effects VCHPOA member private property is not authorized unless approved by the Board of Directors in advance of the event. Jim seconded, all approved.
The Sheriff will enforce Association regulations at the mailbox enclosures.
Jim believes VCHPOA qualifies for exemption. He requested the Board review the documents he distributed, determine whether they believe the Highlands is exempt, and be prepared to make a recommendation during the next regularly scheduled meeting Tuesday, April 10, 2001.
Rick McDowell will be asked to have road crew personnel record the projects performed, for example, the streets graveled, guardrails installed, or culverts dug out, in addition to their hours worked. This will enable the Association to track work performed to Association expenses.
A meeting with Rick McDowell, Road Manager, and Kathy McDowell, Bookkeeper, will be set up to confirm their intentions relative to their respective positions. In addition, the duties and responsibilities of the Road Manager and Bookkeeper will be defined.
Due to a conflict in work hours, Richard Bateson submitted his resignation from the Board effective immediately (copy attached).
Jim motioned to adjourn at 10:08 p.m. Richard seconded, all approved.
Joel W. Smith, Secretary
- Packet of Documents from Board President, Jim Watson
- Letter of Resignation, Richard Bateson