Minutes of Board Meeting on  May 8, 2001

 

VIRGINIA CITY HIGHLANDS PROPERTY OWNERS’ ASSOCIATION

(VCHPOA)

Monthly Meeting Minutes

May 8, 2001

PRESENT: Board of Directors: President, Jim Watson. Members:  Randy Fruzza, Keith Judson, Kelly Morris, and Joel Smith.

ABSENT: None.

  1. CALL TO ORDER

A quorum being present, President Jim Watson called a regular meeting of the VCHPOA to order at 7:35 p.m. The meeting was held May 8, 2001 at the Virginia City Highlands Firehouse.

  1. APPROVE MINUTES OF APRIL 10, 2001 MEETING

Kelly Morris moved to approve the April 10, 2001 minutes with item 7. C. amended to note that Keith Judson accepted the vacant position on the Board. Keith seconded, all approved.

  1. COMMENTS BY ASSOCIATION MEMBERS & DISCUSSION OF COMMENTS

Randy moved (1) The owner/s of the property be identified; (2) A letter be sent to the owner/s to clean up as soon as possible (Owners will be given ten days from the date the registered letter is mailed to clean up. Randy will send the letter.); and (3) After ten days, someone will be hired to clean up, with a Sheriff’s escort if necessary. Jim Watson amended the motion to copy in the County Commissioners and seconded the motion. All approved.

  1. TREASURER’S REPORT
  1. COMMITTEE REPORTS

Architectural Committee

Road Report

Park Report

Fire Safe Highlands

Nancy Judson reported Fire Safe Highlands is continuing work on house signs. They are also working on exit arrows on Highlands’s streets to designate the evacuation route. Installation of fire hazard signs on Geiger Grade, primarily for tourists, is being investigated. An educational meeting on a Saturday in mid-June is planned. Plant identification and fire safe plants are part of the program. Fire Safe purchased a trailer for brush hauling.

Kelly moved to approve the Fire Safe report, Randy seconded, all approved.

  1. OLD BUSINESS

Reconciliation of Property Owner Records/County Disc

Keith purchased the Storey County disc of Property Owner Records for $150. The disc is certified correct as of April 23, 2001.

Hearing Procedure

Wally to revise both the Hearing and Fines Procedures and e-mail or fax to Board for approval.

Mailbox Enclosure Parking Proposal Review

Signs that read "Parking for Mail Pickup Only" will be requested from the County.

Mailboxes were installed by the Post Office prior to building completion and Storey County Building Department approval. The Post Office was contacted and asked not to move any more mailboxes until notified by the Highland Ranches President.

Roof Replacement for Rental House

Covered above in 5.B.

Association’s Status Under NRS 116

SB 421 is pending in the State Legislature. If passed, VCHPOA could apply for exemption from NRS 116.

Cartwright Paving

Jim received a verbal bid for ½" to 3/8" chipcoat for $27,000 ($.26 per foot) with a three to five-year life. County paving, estimated at $42,000-$50,000, would be a two-inch compacted asphalt with a 15-year life.

Joel moved to reserve $20,000 for paving Cartwright, Kelly seconded, all approved. Further action is pending the next Commissioners’ Meeting.

Planning for Annual Meeting and Newsletter

Keith will get input from the Board and draft a newsletter and agenda.

  1. NEW BUSINESS

Telephone Answering Service – Nevada Bell

Kelly commented that the bookkeeper was not hired to answer messages and respond to Title Company rush requests for information. To assist her and provide more immediate responses to property owners, a telephone answering service is being investigated.

Cost for Nevada Bell answering service includes a one-time $15 set-up fee then $20 per month for 15 active messages or thirty messages (3 minutes each) for $29.95 per month. Further action was tabled until Keith gets additional information.

Realtor Directional Signs

Jim moved that a single sign on a listing allowed. No directional signs are permitted. All decisions by prior Boards are rescinded. Randy seconded, all approved.

 

  1. ADJOURNMENT

All items on the agenda for May 8, 2001 had been addressed. Joel moved to adjourn at 10:22 p.m., Jim seconded, all approved.

 

Joel W. Smith, Secretary

Documents attached: