Minutes of Board Meeting on  October 9, 2001

VIRGINIA CITY HIGHLANDS PROPERTY OWNERSí ASSOCIATION

(VCHPOA)

Special Meeting Minutes

October 9, 2001

PRESENT: Board of Directors: President, Jim Watson. Members: Randy Fruzza, Joel Smith, Kelly Morris, and Keith Judson.

A Special Meeting of the Board of Directors of the VCHPOA was called to order at 7:13PM, October 9, 2001 by President Jim Watson at the Virginia City Highlands Firehouse for the specific purpose of certification of the annual election of the Board of Directors and selection of Association officers for the 2001-2002 Board year ending in July, 2002.

Board Secretary Joel Smith reported that 325 valid ballots consisting of 27.8% of the 1169 lots had been received resulting in a valid election under Nevada Revised Statute (NRS) 116. He further reported that each candidate, Jim Watson, Randy Fruzza, and Don Ingram had received a majority vote. Smith certified as Association Secretary that the new Board consists of Keith Judson, Kelly Morris, Don Ingram, Jim Watson, and Randy Fruzza.

The new Board being in place, Watson nominated Judson as President. The nomination was then seconded and approved by all Board members.

Judson then nominated Morris to continue as Treasurer. The nomination was seconded by Fruzza and approved by all Board members.

Watson then nominated Fruzza as Secretary. The nomination was seconded by Judson and approved by all Board members.

Judson nominated Watson and Ingram as 1st and 2nd Vice Presidents, respectively. The nominations were then seconded and approved by all Board members.

On a motion by Watson, seconded by Morris, and unanimously approved, the Special Meeting was adjourned at 7:20PM.

Randy Fruzza - Board Secretary

 

 

VIRGINIA CITY HIGHLANDS PROPERTY OWNERSí ASSOCIATION

(VCHPOA)

Monthly Meeting Minutes

October 9, 2001

PRESENT: Board of Directors: President, Keith Judson. Members: Randy Fruzza, Don Ingram, Kelly Morris, and Jim Watson.

1. CALL TO ORDER AND APPROVE MEETING AGENDA

A quorum being present, President Judson called the regular meeting of the VCHPOA Board of Directors to order at 7:30PM, October 9, 2001 at the Virginia City Highlands Firehouse. One item was added to the agenda under New Business, that being a change in Board meeting time from 7:30PM to 7:00PM. On a motion by Morris, seconded by Watson, the new agenda was unanimously approved.

2. APPROVE MINUTES OF SEPTEMBER 11, 2001 MEETING

The following corrections were made:

Item 6c: The word "or" in the first sentence is to be omitted;

Item 6f: The words "mailbox enclosed bulletin boards" is amended to read "mailbox enclosure enclosed bulletin boards".

On a motion by Morris, seconded by Ingram, the minutes were approved as amended.

3. RESULTS OF ELECTION FOR THREE REPLACEMENT POSITIONS ON THE VCHPOA BOARD OF DIRECTORS

During an Executive Session of the previous Board of Directors held at 7:00PM, October 9, 2001, a valid election was declared with 325 ballots received resulting in 27.8% of 1169 lots represented. The new or continuing directors are Jim Watson, Don Ingram, and Jim Watson.

 

4. ELECTION OF NEW OFFICERS

During the above Executive Session, the following were the results of new officer positions:

  • Keith Judson President
  • Don Ingram 1st Vice President
  • Jim Watson 2nd Vice President
  • Kelly Morris Treasurer
  • Randy Fruzza Secretary

5. COMMENTS BY ASSOCIATION MEMBERS & DISCUSSION OF COMMENTS

There were no comments made by association members.

6. TREASURERíS REPORT

Kathy McDowell, bookkeeper, read the Treasurerís Report dated October 9, 2001 (copy attached). It was noted that the VCHPOA had received reimbursement from the Highland Ranches under previous agreement of $17,205.07 as their share of the re-paving expenses of the lower mile of Cartwright Road. It was also noted by Morris that delinquent Association dues were now at 97 accounts which is a vast improvement over prior years. Watson commented on continued improvements to the Associationís rental property. He will meet with the tenant regarding any further actions at the expense of the Association. On a motion by Fruzza, seconded by Watson, the Treasurerís Report was unanimously approved.

7. COMMITTEE REPORTS

A. Architectural Committee

Wally Corey, Chairman, read the Report for the meeting held October 2, 2001. Morris questioned the dues status of one applicant and will check with the Associationís attorney as to any changes in that status. On an item discussed at a previous Board meeting, there continues to be a question regarding set-back requirements on a "shed" approval on property on Hermit Road. Judson will physically measure the setback and report his findings to the Board. On a motion by Ingram, seconded by Morris, the report was unanimously approved.

B. Road Report

Rick McDowell, Road Manager, discussed shoulder work on the re-paved section of Cartwright Road. He also presented a verbal offer from Tom Peevers for the purchase of the Associationís old water truck and FWD for $3,000.00 cash. On a motion by Ingram, seconded by Watson, the offer was unanimously approved. On a motion by Ingram, seconded by Morris, the Road Report was unanimously approved.

C. Park Report

It was reported that improvement bids have been delayed due to a lack of a formal development plan. Watson, Corey, and Patti Poston to meet to formalize plan map. On a motion by Fruzza, seconded by Ingram, the Park Report was unanimously approved.

D. Fire Safe Highlands

Nancy Judson reported that she and Keith had attended the Fire Safe Council meeting. Details of that meeting are attached. On a motion by Morris, seconded by Watson, the report was unanimously approved.

8. OLD BUSINESS

There are no known tires on property at 1830 Lousetown Rd

There have been multiple complaints regarding the property located at 21277 Highland Rd i.e.. Lack of building permits or Association approval for buildings, trash accumulation, cut down trees. An Association member reported that the property may be up for sale and still in escrow. Judson to send a certified letter assessing the appropriate fines with subsequent lien on the property and submission to the Association attorney for disposition.

As the ownership of the pipe and property on which it sits was somewhat in question, it was moved by Ingram, seconded by Morris, and unanimously approved that a "polite" letter be sent by Judson to property owner Hansen that the pipe be removed.

An offer has been presented for contractual maintenance of the mailbox enclosures. On a motion by Morris, seconded by Watson, and unanimously approved up to $100.00 per month plus out of pocket expenses is authorized on a standard 60/40 shared basis with the Highland Ranches subject to approval by the Highland Ranches Board.

On a motion by Ingram, seconded by Judson, and unanimously approved, Watson was authorized to discuss with the Associations attorney with resulting expense, an e-mail received from the previous tenant of the Association rental house.

Nancy Judson reported that action on the bulletin boards for the mailbox enclosures is progressing.

On a motion by Morris, seconded by Ingram, and approved 4-0 with Watson abstaining, the execution of documents by Judson as President and Fruzza as Secretary necessary for the sale of a lot owned by the Association on Cartwright known as Lot 4 in Block D for $5,500.00 cash was authorized.

With Morris abstaining from the discussion, it was determined that the Association has no responsibility for alleged damage to a property ownerís vehicle. It was further decided that no payment was to be made as previously authorized as the payment was to eliminate involvement of Storey County in any dispute. As the property owner involved the County, the purpose of the payment was thereby negated.

Watson is to open negotiations with Storey County regarding the terms of a lease of the Highlands fire station to the County along with possible remodeling for quarters to house full time fire service personnel.

9. NEW BUSINESS

All are encouraged to attend the Storey County Commissionís Town Hall meeting at the Highlands fire station at 7:00PM, October 16, 2001.

Judson is to continue to pursue the County Commission disapproval of the continuation of a business license for Churchís Trucking at 2261 Enterprise Rd. Should the Commission approve the continuation, it should only be after issuance of a Special Use permit with the stipulation that no storage or maintenance of any equipment at the above address.

On a motion by Morris, seconded by Ingram, and unanimously approved, the regularly scheduled meeting time for the VCHPOA Board of Directors is changed from 7:30PM to 7:00PM.

An Association member reported in writing that a red Honda car with no hood and no license plate has been parked on Highland Rd for one week. Judson will follow-up with the county sheriff regarding disposition.

On a motion by Morris, seconded by Watson, and unanimously approved, the meeting was adjourned at 9:12PM.

Randy Fruzza - Board Secretary

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