Minutes of Board Meeting on  November 13, 2001

VIRGINIA CITY HIGHLANDS PROPERTY OWNERSí ASSOCIATION

(VCHPOA)

 

Monthly Meeting Minutes

November 13, 2001

 

PRESENT: Board of Directors: President, Keith Judson. Members: Don Ingram, Kelly Morris, and Jim Watson.

ABSENT: Randy Fruzza (goofing off in the Caribbean)

1. CALL TO ORDER AND APPROVE MEETING AGENDA

A quorum being present, President Judson called the regular meeting of the VCHPOA Board of Directors to order at 7:01PM, November 13, 2001 at the Virginia City Highlands Firehouse. One item was added to the agenda, that being to add a presentation by Ferrellgas. On a motion by Morris, seconded by Ingram, the new agenda was unanimously approved.

Judson moved to add the Executive Session for November 13, 2001, Ingram seconded, unanimously approved.

2. APPROVE MINUTES OF OCTOBER 9, 2001 MEETING

On a motion by Ingram, seconded by Watson, the minutes were unanimously approved.

3. FERRELLGAS PRESENTATION

A presentation was made by Ferrellgas to the Board. Representing Ferrellgas was Jay Read, Van Anthony, and Brian Crawford. The presentation covered pricing considerations for volume sign-ups of residents of the VC Highlands and Highland Ranches. Judson moved that a copy of the proposed contract be obtained and reviewed. On a second by Ingram, the motion was unanimously approved.

4. COMMENTS BY ASSOCIATION MEMBERS & DISCUSSION OF COMMENTS

Resident Mia Stees will e-mail Judson for a Lot #

5. TREASURERíS REPORT

Kathy McDowell, bookkeeper, read the Treasurerís Report dated November 13, 2001 (copy attached). Included in the report was $150.00 due to the Highland Ranches for vehicle stickers given to the VCHPOA for re-sale. On a motion by Ingram, seconded by Watson, the Treasurerís Report was unanimously approved.

6. COMMITTEE REPORTS

Architectural Committee

Wally Corey, Chairman, read the Report for the meeting held November 12, 2001. On a motion by Ingram, seconded by Watson, the report was unanimously approved.

Road Report

Rick McDowell, Road Manager, discussed labor to move rock from Musket to shoulder of the re-paved section of Cartwright Road. He also stated that he had received a check for $3,000.00 for sale of equipment previously approved by the Board. On a motion by Watson, seconded by Ingram, the Road Report was unanimously approved.

Park Report

As contacts for park development have not yet been made, there was no park report.

Fire Safe Highlands

The Fire Safe Highlands report is attached to these minutes. Further discussion was had on the bulletin board(s) at the mailboxes. On a motion by Morris, seconded by Ingram, the report was unanimously approved.

7. OLD BUSINESS

Regarding pipe on Highland Road, Ingram is to contact owner for permission to remove;

It has been agreed that maintenance and clean up at the mailboxes will be handled by Ed Dietrich. He will bill the Highland Ranches who in turn will bill the VCHPOA for 60% of the expense.

Watson reported that contact with the Associations attorney indicated that there is no problem in the handling of the past-due rent, etc. for the Associationís rental house. The attorney further advised to contact the previous tenant once again. Ingram moved that a final notice be given to the previous tenant and if not paid within 30 days to turn the matter over for collection. Watson seconded, unanimously approved.

It was reported that approval was never obtained for the placement of newspaper tubes along Cartwright and Lousetown. Judson moved that he would contact the newspaper and direct that they be removed. The motion was seconded by Ingram and unanimously approved.

The sale of the Association owned lot on Cartwright is to close on November 14, 2001.

Discussion of the firehouse lease to the county was continued until the next Board meeting.

The business license for Churchís Trucking had previously been denied by Storey County. The Churchís appealed. The appeal was denied.

It was reported that there was a good turnout for the county sponsored town hall meeting on October 16, 2001.

The blue trailer on Adobe is still there. The county is to "red tag."

8. NEW BUSINESS

Judson will prepare a rough draft of the December, 2001 newsletter including information on the Ferrellgas proposal and the Special Assessment.

On a motion by Ingram, seconded by Watson, and unanimously approved, the meeting was adjourned at 8:57PM.

 

Randy Fruzza

Board Secretary

 

Attachments:

Financial Statement dated 11-13-01

Architectural Report dated 11-6-01

November Fire Safe Highlands Report