Minutes of Board Meeting on  December 11, 2001

VIRGINIA CITY HIGHLANDS PROPERTY OWNERS’ ASSOCIATION

Monthly Meeting Minutes

December 11, 2001

PRESENT: Board of Directors: President, Keith Judson. Members: Don Ingram, Kelly Morris, Jim Watson, and Randy Fruzza

CALL TO ORDER AND APPROVE MEETING AGENDA

A quorum being present, President Judson called the regular meeting of the VCHPOA Board of Directors to order at 7:06PM, December 11, 2001 at the Virginia City Highlands Firehouse. On a motion by Fruzza, seconded by Watson, the agenda was unanimously approved.

APPROVE MINUTES OF REGULAR BOARD MEETING AND EXECUTIVE SESSION OF NOVEMBER 13, 2001

On a motion by Ingram, seconded by Watson, the minutes of the Regular Board Meeting were approved 4-0 with Fruzza abstaining.

On a motion by Ingram, seconded by Watson, the minutes of the Executive Session were approved 4-0 with Fruzza abstaining.

COMMENTS BY ASSOCIATION MEMBERS & DISCUSSION OF COMMENTS

Loren Pursel of the Storey County Fire Department presented concerns regarding the absence of sanding of Cartwright Road. These comments were prompted by a county school bus sliding off the road following a recent snow and plowing of the road resulting in slick pavement. A discussion ensued regarding liquid de-icer, sanding, and the possible assistance of the Storey County road department. Kathy McDowell agreed to discuss with Rich Bacus of the county and Judson agreed to contact Chuck Haynes of the County Commission.

Pursel also stated that the fire department is still seeking locations for in-ground water tanks for fire protection.

A local resident indicated that dirt bikes are again becoming a problem of the Association roads as to noise and riding courtesy. He indicated that Sheriff Whitten was to have addressed a letter to the residents of the Highlands outlining the appropriate and legal use of dirt bikes. The resident further requested the Association, in the absence of the Sheriff’s letter to draft one of its own. Judson agreed to discuss again with the Sheriff the dirt bike problem.

TREASURER’S REPORT

Kathy McDowell, bookkeeper, read the Treasurer’s Report dated December 11, 2001 (copy attached). On a motion by Morris, seconded by Ingram, the Treasurer’s Report was unanimously approved.

COMMITTEE REPORTS

Architectural Committee

In the absence of Wally Corey, Chairman, the Report for the meeting held December 4, 2001 was read by Ingram. As the January meeting is scheduled for January 1, 2002 there will be no Architectural Committee meeting for the month. If requested, a special meeting will be called if necessary. On a motion by Ingram, seconded by Watson, the report was unanimously approved.

Road Report

Ingram in the absence of Rick McDowell, Road Manager, reported that 19 ½ tons of rock was laid on Morgan Road and the shoulders of Cartwright Road. A discussion ensued regarding a de-icer and also the parking problem at the mailboxes. Jim Vagaviello is to look into icing solutions and Judson is to look into signage for the mailboxes. On a motion by Fruzza, seconded by Ingram, the Road Report was unanimously approved.

Park Report

There was no park report

Fire Safe Highlands

The Board was reminded of the Fire Safe Highlands meeting schedule for Thursday, December 13, 2001. The fire management plan is to be addressed at the meeting.

OLD BUSINESS

Regarding pipe on Highland Road, it was determined that the pipe belongs to Daley. A letter is to be sent to remove in 30 days or be subject to fine.

Regarding the previous renter of the Association’s rental house, a letter is to be sent with accompanying bill to pay within 30 days or be subject to collection.

Bulletin boards are to be placed at the mailboxes with payment to be by the VCHPOA at 25%, the Highland Ranches at 25%, and Firesafe Highlands at 50%.

The Association owned lot on Cartwright has been sold and escrow has closed.

Watson and Judson are to meet with Gary Hames of the fire department regarding the lease and remodeling of the firehouse.

The County is continuing to look into the legal status of the blue trailer on Adobe.

Authorization for execution of the agreement with Ferrellgas was sought. On a motion by Morris, seconded by Ingram, it was approved 4-0 with Watson abstaining.

It was determined that the orange cylinders placed on Cartwright by the Reno Gazette-Journal must be removed. In an effort to serve to residents of the Highlands, the Board will explore options.

Fruzza reported that the insurance refund due from First Nevada Insurance has been delayed by the Insurance Liquidator appointed by the State of Nevada. Updates should be available in March, 2002.

NEW BUSINESS

The December, 2001 newsletter (copy attached) was mailed December 11, 2001.

The dues and special assessment bills were mailed December 10, 2001.

The 2002 calendar year budget was presented by Judson. On a motion by Ingram, seconded by Watson, the budget was unanimously approved.

Windbreaks at the mailboxes were discussed. It was determined that doors with plexiglas be placed on each entry to boxes. Due to the complexity, a professional will be sought for bidding on the project. The lack of windbreaks is also causing snow and ice problems. Solutions will be explored for both the interior and the exterior of the mailboxes.

On a motion by Fruzza, seconded by Watson, and unanimously approved, the meeting was adjourned at 8:57PM.

Randy Fruzza

Board Secretary

Attachments:

Financial Statement dated 12-11-01

Architectural Report dated 12-4-01

Calendar year 2002 Budget