Minutes of Board Meeting on January 8, 2002
VIRGINIA CITY HIGHLANDS PROPERTY OWNERSí ASSOCIATION
Monthly Meeting Minutes
January 8, 2002
PRESENT:Board of Directors: President, Keith Judson. Members: Don Ingram, Kelly Morris, Jim Watson, and Randy Fruzza
1. CALL TO ORDER AND APPROVE MEETING AGENDA
A quorum being present, President Judson called the regular meeting of the VCHPOA Board of Directors to order at 7:10 PM, January 8, 2002 at the Virginia City Highlands Firehouse. On a motion by Morris, seconded by Ingram, the agenda was unanimously approved with the following additions under New Business. Review of Architectural Guidelines and Disposition of dead trees on the former Rearick/Campos property.
2. APPROVE MINUTES OF REGULAR BOARD MEETING OF DECEMBER 11, 2001
On a motion by Fruzza, seconded by Ingram, the minutes of the Regular Board Meeting were unanimously approved.
3. COMMENTS BY ASSOCIATION MEMBERS & DISCUSSION OF COMMENTS
A resident indicated that she was not aware of the Board approved Special Assessment reflected in her annual dueís billing. Judson explained the history behind the Assessment and its relationship to NRS 116 along with the history of discussion and multiple notifications to property owners. He further explained that in this Boardís opinion and that of the Associationís attorney that the assumption of a previous Board that the VCHPOA was exempt from NRS 116 was in error. It was again re-iterated that this Special Assessment is for the 2002 dues year only and that any new Assessment would require a future Boardís approval.
As a follow-up, Judson reported that Storey County Sheriff Pat Whitten has agreed to send a letter to the Association explaining dirt bike rules, regulations, and policies. A copy of the letter will be posted at the mail boxes.
4. TREASURERíS REPORT
Kathy McDowell, bookkeeper, read the Treasurerís Report dated January 8, 2002 (copy attached). On a motion by Morris, seconded by Ingram, the Treasurerís Report was unanimously approved.
On a related matter, Judson circulated a draft of the Associationís attorneyís report of collections on delinquent dues. The attorney will be asked to provide more detail as directed in the contract with the attorney and to re-submit to the Board.
5. COMMITTEE REPORTS
a. Architectural Committee
Due to the New Yearís holiday, there was not a meeting in January and no report was provided. Wally Corey, Chairman, did present a summary of the financial activities of the Committee for past years. On a motion by Ingram, seconded by Morris, acknowledgment of receipt of the report was unanimously approved.
b. Road Report
Rick McDowell, Road Manager, reported several loads of rock had been spread on Association roads. He also stated that the sander purchased by the Association was installed and that sand and salt had been purchased. Sand barrels had been placed on Cartwright Road for ice treatment and sand has been placed at the mail boxes for resident use. He also requested that $1,500.00 be approved for rock for roads. On a motion by Fruzza, seconded by Ingram, the Road Report and rock purchase not to exceed $1,500.00 was unanimously approved.
c. Park Report
There was no park report
d. Fire Safe Highlands
There was no report.
6. OLD BUSINESS
Regarding pipe on Highland Road, Judson reported that there has been no response to a certified letter sent to the property owner. It was proposed that a Notice of Hearing be sent January 13, 2002 with a hearing scheduled for the next Board meeting.
Regarding the previous renter of the Associationís rental house, the Association will proceed as previously approved including turning the outstanding balance over to the Associationís attorney for collection.
Action regarding bulletin boards at the mail boxes has been deferred until spring.
After discussion by the Board as to lease and property values, Fruzza moved and Ingram seconded and it was unanimously approved that Watson and Judson be authorized to open formal discussions with Storey County regarding the lease, continued use, and possible remodeling of the Associationís firehouse.
The County has posted and is continuing to look into the legal status of the blue trailer on Adobe.
It was reported that the Reno Gazette-Journal will remove, by January 14, 2002, the orange cylinders along Cartwright and Lousetown Roads in the Highlands. They are to be replaced by the RGJís placement of locked newspaper receptacles at the old mail box structure.
The discussion of installation of doors/windbreaks at the mail boxes was continued until next month.
7. NEW BUSINESS
Ingram moved and Morris seconded the purchase by the Association of a truck mounted sander at a cost of $3,547.42. Unanimously approved.
Morris moved and Ingram seconded the purchase by the Association of salt and sand at a cost of $512.00. Unanimously approved.
On a motion by Fruzza, seconded by Ingram, and unanimously approved, the Board was authorized to initiate a Reserve Study as required by NRS 116.31152.
On a motion by Fruzza, seconded by Ingram, and unanimously approved, the Board authorized the opening of a savings account for the segregation of Special Assessment funds.
On a motion by Ingram, seconded by Watson, the creation of an ad-hoc committee headed by Fruzza to review the written presentation of the Associationís Architectural Guidelines was unanimously approved.
On a motion by Fruzza, seconded by Ingram, the hiring out by the Association of the clean-up of downed trees on property adjacent to that of the former Rearick/Campos was unanimously approved with the stipulation that the cost not exceed the amount of fines collected for that violation.
On a motion by Fruzza, seconded by Morris, and unanimously approved, the meeting was adjourned at 9:00PM.
Financial Statement dated 12-11-01
Architectural Summary of Financial Activity