Minutes of Board Meeting on  January 8, 2002

VIRGINIA CITY HIGHLANDS PROPERTY OWNERSí ASSOCIATION

Monthly Meeting Minutes

January 8, 2002

PRESENT: Board of Directors: President, Keith Judson. Members: Don Ingram, Kelly Morris, Jim Watson, and Randy Fruzza

1. CALL TO ORDER AND APPROVE MEETING AGENDA

A quorum being present, President Judson called the regular meeting of the VCHPOA Board of Directors to order at 7:10 PM, January 8, 2002 at the Virginia City Highlands Firehouse. On a motion by Morris, seconded by Ingram, the agenda was unanimously approved with the following additions under New Business. Review of Architectural Guidelines and Disposition of dead trees on the former Rearick/Campos property.

2. APPROVE MINUTES OF REGULAR BOARD MEETING OF DECEMBER 11, 2001

On a motion by Fruzza, seconded by Ingram, the minutes of the Regular Board Meeting were unanimously approved.

3. COMMENTS BY ASSOCIATION MEMBERS & DISCUSSION OF COMMENTS

A resident indicated that she was not aware of the Board approved Special Assessment reflected in her annual dueís billing. Judson explained the history behind the Assessment and its relationship to NRS 116 along with the history of discussion and multiple notifications to property owners. He further explained that in this Boardís opinion and that of the Associationís attorney that the assumption of a previous Board that the VCHPOA was exempt from NRS 116 was in error. It was again re-iterated that this Special Assessment is for the 2002 dues year only and that any new Assessment would require a future Boardís approval.

As a follow-up, Judson reported that Storey County Sheriff Pat Whitten has agreed to send a letter to the Association explaining dirt bike rules, regulations, and policies. A copy of the letter will be posted at the mail boxes.

4. TREASURERíS REPORT

Kathy McDowell, bookkeeper, read the Treasurerís Report dated January 8, 2002 (copy attached). On a motion by Morris, seconded by Ingram, the Treasurerís Report was unanimously approved.

On a related matter, Judson circulated a draft of the Associationís attorneyís report of collections on delinquent dues. The attorney will be asked to provide more detail as directed in the contract with the attorney and to re-submit to the Board.

5. COMMITTEE REPORTS

a. Architectural Committee

Due to the New Yearís holiday, there was not a meeting in January and no report was provided. Wally Corey, Chairman, did present a summary of the financial activities of the Committee for past years. On a motion by Ingram, seconded by Morris, acknowledgment of receipt of the report was unanimously approved.

b. Road Report

Rick McDowell, Road Manager, reported several loads of rock had been spread on Association roads. He also stated that the sander purchased by the Association was installed and that sand and salt had been purchased. Sand barrels had been placed on Cartwright Road for ice treatment and sand has been placed at the mail boxes for resident use. He also requested that $1,500.00 be approved for rock for roads. On a motion by Fruzza, seconded by Ingram, the Road Report and rock purchase not to exceed $1,500.00 was unanimously approved.

c. Park Report

There was no park report

d. Fire Safe Highlands

There was no report.

6. OLD BUSINESS

7. NEW BUSINESS

On a motion by Fruzza, seconded by Morris, and unanimously approved, the meeting was adjourned at 9:00PM.

 

Randy Fruzza

Board Secretary

Attachments:

Financial Statement dated 12-11-01

Architectural Summary of Financial Activity