Minutes of Board Meeting on April 9, 2002
VIRGINIA CITY HIGHLANDS PROPERTY OWNERSí ASSOCIATION
Monthly Meeting Minutes
April 9, 2002
PRESENT: Board of Directors: President, Keith Judson. Members: Don Ingram, Kelly Morris, Jim Watson, and Randy Fruzza
1. CALL TO ORDER AND APPROVE MEETING AGENDA
A quorum being present, President Judson called the regular meeting of the VCHPOA Board of Directors to order at 7:05PM, April 9, 2002 at the Virginia City Highlands Firehouse. On a motion by Morris, seconded by Ingram, the agenda was unanimously approved with the following additions: New Business, Spring clean-up project and Planning for election of new Board members.
2. APPROVE MINUTES OF REGULAR BOARD MEETING OF March 12, 2002
On a motion by Ingram, seconded by Watson, the minutes of the Regular Board Meeting were unanimously approved.
3. COMMENTS BY ASSOCIATION MEMBERS & DISCUSSION OF COMMENTS
Judson discussed the upcoming Storey County Commission elections and the effect that redistricting is having on potential candidates.
4. TREASURERíS REPORT
Kathy McDowell, bookkeeper, read the Treasurerís Report dated March 31, 2002 (copy attached). Questions about a $300.00 check to Watson and a $420.00 check to cash were raised. It was explained that the Watson check was for carpet he sold to the Association for its rental house and the check for cash was in payment of carpet and pad installation as the installer requested cash. A correction was made to Aprilís estimated payables for Architectural Expenses with a reduction in the amount from $100.00 to $80.00. On a motion by Fruzza, seconded by Ingram, the Treasurerís Report was unanimously approved.
5. COMMITTEE REPORTS
a. Architectural Committee
Wally Corey, Chairman, presented the minutes of the Committee meeting of April 2, 2002 (copy attached). Discussion ensued on a "temporary" roof on a corral on Cartwright and an e-mail received regarding a geodesic dome home. On a motion by Morris, seconded by Ingram, the report was unanimously approved.
b. Road Report
Rick McDowell, Road Manager, presented a map to the Board highlighting the roads on which new rock has been spread. He also informed the Board on the known repairs needed on the Associationís water truck along with a caution regarding the yet unknown conditions.
On a motion by Ingram, seconded by Watson, and unanimously approved, $3,000.00 was authorized for the purchase of rock for the Associationís roads.
On a motion by Morris, seconded by Ingram, the Road Report was unanimously approved.
c. Park Report
Patti Poston reported that the playground equipment has been ordered and should arrive between May 11 and May 18, 2002. Some assembly will be required and volunteers to assist were solicited. Rich Bacus has volunteered to dig the anchor holes and install concrete and McDowell will assist in the arrangements. Tom Peevers has agreed to level and cut areas for the retaining wall. There remains questions regarding the cost and installation of the retaining wall. Morris and Fruzza to check for possible cost savings through the county. Ingram moved and Watson seconded to authorize them to proceed with Poston on the determination. Unanimously approved.
It was moved by Watson, seconded by Ingram that a split rail fence be approved over a vinyl considered and that Fruzza will get quotes on materials only for possible installation by volunteers. Unanimously approved.
On a motion by Ingram, seconded by Watson, the Park Report was unanimously approved.
d. Fire Safe Highlands
Nancy Judson reported on the need for equipment for brush clean-up throughout the Highlands.
On a motion by Ingram, seconded by Morris, the report was unanimously approved.
6. OLD BUSINESS
Regarding the outstanding balance due from the previous renter of the Associationís rental house, Watson is still seeking lease documents.
Discussions regarding the lease of the Associationís firehouse are on-going and are to be finalized by the Annual Meeting of the VCHPOA.
Regarding the blue trailer on Adobe, time to remove was extended to April 30, 2002.
The doors/windbreaks at the mailboxes has proven to be difficult to obtain information. It was moved by Watson, seconded by Ingram, and unanimously approved that the two Associations work toward an L-shaped protective shield be placed at one end of the enclosures to determine if that would be sufficient to block the wind currents. If unsuccessful, then to examine moving the end doors to the rear of the buildings. This would allow the vision needed for security and possibly reduce the wind flow.
Judson continues work on the Reserve Study as required by NRS 116.
The new property owner of the former Rearick property contniues to remove trees and debris from the property.
Work continues towards a draft of the Architectural Guidelines as influenced by NRS 116 to be presented to a yet to be formed Ad Hoc committee.
Status of independent contractors deferred until the May meeting.
The new lease for the Associationís rental is in place and improvements are being made to the property.
President Judson received a verbal opinion from the Associationís attorney and is waiting on the written form.
7. NEW BUSINESS
A community clean-up dumpster is being provided in Virginia City April 24, 26, & 27 but none is schedule for the Highlands. A call to Capitol Sanitation or the county could result in the Highlands being included. The cost of the dumpster is $217.00 per week.
There will be two Board seats up for election this year. Those of Judson and Morris. Nomination letters will be mailed by May 1, 2002.
On a motion by Ingram, seconded by Morris, and unanimously approved, the regular meeting was adjourned at 9:00PM.
Financial Statement dated 3-31-02
Architectural Committee Report