Minutes of Board Meeting on August 13, 2002
VIRGINIA CITY HIGHLANDS PROPERTY OWNERSí ASSOCIATION
Monthly Meeting Minutes
August 13, 2002
PRESENT: Board of Directors: President, Keith Judson. Members: Don Ingram, Jim Watson, Dennis Kennedy, and Randy Fruzza.
1. CALL TO ORDER AND APPROVE MEETING AGENDA
A quorum being present, President Judson called the regular meeting of the VCHPOA Board of Directors to order at 7:08PM, August 13, 2002 at the Virginia City Highlands Firehouse. On a motion by Ingram, seconded by Watson, the agenda was unanimously approved with the following addition: New Business, Discussion of prescriptive easements.
Judson introduced and welcomed Dennis Kennedy as the newly elected board member.
2. INSTALLATION OF NEW BOARD MEMBER(S) - ELECTION OF OFFICERS
The following officer positions were nominated, seconded and approved unanimously as indicated:
President Judson Nominated by Ingram Seconded by Watson
Vice Pres. Ingram Nominated by Judson Seconded by Kennedy
Vice Pres. Watson Nominated by Judson Seconded by Kennedy
Treasurer Kennedy Nominated by Judson Seconded by Ingram
Secretary Fruzza Nominated by Judson Seconded by Ingram
3. APPROVE MINUTES OF REGULAR BOARD MEETING OF JULY 9, 2002
On a motion by Ingram, seconded by Watson, the minutes of the Regular Board Meeting of July 9, 2002 were unanimously approved.
APPROVE MINUTES OF JULY 20, 2002 ANNUAL MEETING
On a motion by Ingram, seconded by Kennedy, the minutes of the Annual Meeting of July 20, 2002 were unanimously approved.
5. COMMENTS BY ASSOCIATION MEMBERS & DISCUSSION OF COMMENTS
Watson informed those present that care should be taken by those who won the Firesafe Highlands (FSH) property clean-up lottery to monitor the activities of the crew and to report any dissatisfaction to the contractor and FSH.
Judson reported that the digestive tract of a "pot-bellied" pig contained an award certificate previously presented to Kelly Morris-Brownwell, a former board member. A new certificate was prepared and will be provided to Morris-Brownwell. The present disposition of the pig is not known.
6. TREASURERíS REPORT
Kathy McDowell, bookkeeper, read the Treasurerís Report dated July 31, 2002 (copy attached). On a motion by Ingram, seconded by Kennedy, the Treasurerís Report was unanimously approved.
Judson made the following additions: 1) A reminder to those present of the state of Nevada financial reporting requirements; 2) The net cost of the annual VCHPOA picnic was $352.00 after sale of excess tri-tip beef and soft drinks; 3)The Associationís attorney will be pressed to accelerate collection efforts regarding delinquent dues and assessments.
7. COMMITTEE REPORTS
a. Architectural Committee
Wally Corey, Chairman, presented the written report (copy attached). On a motion by Ingram, seconded by Kennedy, acceptance of the report was unanimously approved.
b. Road Report
Rick McDowell, Road Manager, reported that due to a lack of moisture, both by truck and nature, that no grading has been performed recently. He also reported that adjustments need to be made on the shoulders of the lower end of Cartwright Road to prevent erosion of the road bed and suggested a concrete lined ditch with an estimated cost of no more than $1,000.00. He also requested approval of no more than $1,200.00 for materials and equipment to construct an enclosure for the protection of the Associationís salt/sand mixture for road treatment. On a motion by Fruzza, seconded by Ingram, both expenditures were approved unanimously.
Judson requested that McDowell prepare a status report on the condition of the culverts within the Associationís responsibility for the next Board meeting.
c. Park Report
Patti Poston, reported that new tables and garbage cans were in place at the park. The electrical design has been approved and painting of the older equipment in the park is ongoing. Concrete installation is still on hold .
Poston proposed a community "garage sale" to be held September 21, 2002 at the park. The charge to vendors would be donated to charity along with the proceeds of the sale of donated items.
On a motion by Ingram, seconded by Kennedy, acceptance of the report was unanimously approved.
8. OLD BUSINESS
No new action has occurred regarding the past due receivable from a previous tenant of the Associationís rental house.
Judson reported that the firehouse lease had been approved by the Storey County Commission and needed only the signature of the VCHPOA. On a motion by Ingram, seconded by Kennedy, the President and Secretary of the Association were directed to execute the lease. Unanimously approved.
No new action has occurred regarding the white unit and debris on Adobe.
The 10 acre Board approved the cut-out in the back of the mailboxes and the sealing one of the ends of the unit nearest Geiger Grade. Judson directed that the changes be made.
It was reported that the hazardous debris on property adjacent to the former Rearick/Campos property has been removed.
No new action has occurred as the chairman is awaiting further input for the re-stated Architectural Guidelines.
The community bulletin board is now in place.
Judson has written a second letter to the state of Nevada Ombudsman requesting a refund of overpayment of fees. He has had no response.
The trailer at 1841 Lousetown which appears to occupied residentially has been "red tagged" by Storey County as being in violation of county code.
Judson to speak with the owner of the property at Grizzley and Adobe regarding the removal of the rock wall, dirt pile, and "junk" at the side of the house.
9. NEW BUSINESS
Nancy Judson agreed to assist in the organizing of the removal of dead and insect infested trees within the Highlands. Fruzza is to research Nevada Revised Statutes regarding the beetle infestation issue.
Judson is to investigate the laws and enforcement issues regarding the eradication of "white-top".
Blacktop at the mailboxes was an item of interest at the Annual Meeting. McDowell will check with county officials regarding their assistance.
There is concern over maintaining the private access nature of the Associationís roads and what is necessary to prohibit non-resident use. In addition to signage, it was proposed that the Association restrict access to residents only for one day each year as was done in the past. This item will be discussed at future board meetings
On a motion by Fruzza, seconded by Ingram, and unanimously approved, the meeting was adjourned at 8:52PM.
Financial Statement dated 07-31-02
Copy of Bank Statement