Minutes of Board Meeting on October 8, 2002
VIRGINIA CITY HIGHLANDS PROPERTY OWNERS’ ASSOCIATION
Monthly Meeting Minutes
October 8, 2002
PRESENT: Board of Directors: President, Keith Judson. Members: Don Ingram, Dennis Kennedy, and Randy Fruzza. Jim Watson was absent due to illness.
1. CALL TO ORDER AND APPROVE MEETING AGENDA
A quorum being present, President Judson called the regular meeting of the VCHPOA Board of Directors to order at 7:04PM, October 8, 2002 at the Virginia City Highlands Firehouse. On a motion by Ingram, seconded by Kennedy, the agenda was unanimously approved.
2. APPROVE MINUTES OF REGULAR BOARD MEETING OF SEPTEMBER 10, 2002
On a motion by Ingram, seconded by Kennedy, the minutes of the Regular Board Meeting of September 10, 2002 were unanimously approved.
3. COMMENTS BY ASSOCIATION MEMBERS & DISCUSSION OF COMMENTS
A resident indicated her opposition to the black-topping of the area around the new mailboxes due to ice and clearing concerns. As this had been approved by both the Highland Ranches (10 acres) and the VCHPOA, and Storey County had already moved equipment into place, no further action was taken. She also commented on the closing-off of one end of the mailbox enclosure. It was explained that it was done to reduce wind flow and that a door had been cut in the rear.
4. FINANCIAL REPORT
Kathy McDowell, bookkeeper, read the Treasurer’s Report dated September 30, 2002 (copy attached).
Judson reviewed state required operating and reserve financials and budget. He also presented a letter from the State of Nevada Ombudsman which continues to be ambiguous as to the Association’s responsibility. Kennedy is to investigate the Association’s liability. In order to preserve funds for potential future liability, Fruzza moved and Ingram seconded to transfer $7,000.00 from the operating account to the reserve fund pending the outcome of the investigation. The motion was unanimously approved. Judson then provided the Board with the collections report from the Associations attorney indicating that no legal filings have yet been made. Kennedy is to arrange a meeting with the attorney to discuss the future. As an alternative, Judson is to investigate fees and costs with other avenues of collection.
On a motion by Ingram, seconded by Kennedy, the Treasurer’s Report was unanimously approved.
5. COMMITTEE REPORTS
a. Architectural Committee
Wally Corey, Chairman, presented the written report (copy attached). The Board requested that Corey investigate ongoing construction on property on Adobe Spur. On a motion by Fruzza, seconded by Ingram, acceptance of the report was unanimously approved.
b. Road Report
Ingram reported that the former road manager, Rick McDowell had agreed to return as manager until such time as a suitable replacement could be found. On a motion by Fruzza, seconded by Kennedy, and approved 3-0 with Judson abstaining, McDowell’s offer was accepted under the same terms and conditions in existence at the time of McDowell’s resignation. It was stipulated that this is an interim solution and a replacement will be actively sought. Fruzza and Ingram are to draft a job description for presentment to the Board and to begin the search for a replacement.
The status of the salt/sand storage is unknown. Fruzza and Ingram will check with McDowell on progress.
On a motion by Fruzza, seconded by Ingram, the Road report was unanimously accepted.
c. Park Report
Judson read an e-mail from Patti Poston (copy attached) regarding the painting of the gazebo, installation of the retaining wall, and removal of the port-a-potty.
On a motion by Ingram, seconded by Kennedy, the report was unanimously accepted.
6. OLD BUSINESS
With the absence of Watson, no information was available.
Judson reported that the mailbox door position change had been completed except for a light at the rear door and trim work.
Fruzza indicated that the "2nd Draft" of the proposed Architectural Guidelines had been provided to the Board members, Architectural Committee members, and others who contributed. Considerable input based on the 2nd draft had been received but not yet reviewed. Fruzza indicated that the new information will be used in preparation of the "3rd Draft".
Judson reported that a letter had been sent to move the trailer/camper or construction commenced. It was reported that permits had been pulled from the County. There will be no further action by the Board pending progress of construction and submission of plans to the Architectural Committee.
It was reported that the rock wall at Grizzley and Adobe had been moved.
Nancy Judson is to meet with Firesafe Highlands at their October meeting to discuss possible assistance with the removal of dead trees.
Judson reported that the black-topping is to commence around the mailboxes by the County in the next 2 weeks.
A Highlands restrictive access day is to be coordinated with the "10’s" with a date and particulars reported at a later date.
At the request of the Storey County Fire Department, the roof at the fire house will now be a "rust" color matching County buildings in Virginia City. When presented to Board members after last months meeting, this changed was met with no opposition.
The new "slotted" trash containers are now in place at the mailboxes.
As a last minute item, the placement of signs at the mailboxes was discussed with no action taken.
7. NEW BUSINESS
There were no "new business" items presented.
On a motion by Ingram, seconded by Kennedy, and unanimously approved, the meeting was adjourned at 9:02PM.
Financial Statement dated 09-30-02
Copy of Bank Statement
Park Report E-Mail