Minutes of Board Meeting on  December 10, 2002

VIRGINIA CITY HIGHLANDS PROPERTY OWNERS’ ASSOCIATION

(VCHPOA)

Monthly Meeting Minutes

December 10, 2002

PRESENT: Board of Directors: President, Keith Judson. Members: Don Ingram, Dennis Kennedy, and Randy Fruzza. Jim Watson was absent due to illness.

1. CALL TO ORDER AND APPROVE MEETING AGENDA

A quorum being present, President Judson called the regular meeting of the VCHPOA Board of Directors to order at 7:11PM, December 10, 2002 at the Virginia City Highlands Firehouse. On a motion by Kennedy, seconded by Ingram, the agenda was unanimously approved.

2. APPROVE MINUTES OF REGULAR BOARD MEETING OF NOVEMBER 12, 2002

On a motion by Ingram, seconded by Kennedy, the minutes of the Regular Board Meeting of November 12, 2002 were unanimously approved.

3. COMMENTS BY ASSOCIATION MEMBERS & DISCUSSION OF COMMENTS

A presentation was made by Lisa McKenna representing the Virginia Range Wildlife Protection Association (VRWPA) regarding the construction of wild horse protection and holding facilities on a ten acre parcel near the firehouse. It was explained that it would be for temporary holding of wild horses pending relocation or adoption. McKenna requested a letter of support from the Association to Storey County as a special use permit is required. On a motion by Kennedy, seconded by Fruzza, the issuance of a letter of support was unanimously approved.

A Fire Safe Highlands meeting will be held January 18, 2003 at 10:00AM regarding dead trees and beetle infestation.

4. FINANCIAL REPORT

Kathy McDowell, bookkeeper, read the Treasurer’s Report dated November 30, 2002 (copy attached).

Judson reviewed state required operating and reserve financials and budget.

No new information was available regarding the State of Nevada Ombudsman and interpretation of the amount of fees owed by the Association. Judson suggested that Kennedy issue a letter to the Ombudsman requesting clarification and understanding of units vs doors in the determination of fees due.

Judson presented a copy of an e-mail from an Association member regarding NRS 116 and adherence by the Association.

On a motion by Ingram, seconded by Kennedy, the Treasurer’s Report was unanimously approved.

5. COMMITTEE REPORTS

a. Architectural Committee

Wally Corey, Chairman, presented the written report (copy attached). He also provided a listing of approved projects. On a motion by Ingram, seconded by Kennedy, acceptance of the report was unanimously approved.

b. Road Report

Ingram provided a map of the roads that had been serviced in the prior month. Progress is being made on the storage facility for salt and sand. He also requested on behalf of the road manager, $3,000.00 for additional road bed materials. On a motion by Kennedy, seconded by Ingram, the report and funding requested were unanimously approved.

There had been no action on the search for a new road manager. It was, though, suggested that the current manager be asked if he would consider remaining in the position. Ingram to follow.

c. Park Report

No Park report.

6. OLD BUSINESS

Judson reported that Watson had located a collection agency in Truckee that would pursue the past due renter account on a contingency basis. On a motion by Fruzza, seconded by Ingram, it was unanimously approved that Judson provide the necessary documents and contract with the agency.

There was no update by the Architectural Guidelines committee.

Judson reported that he received two e-mails regarding the road closures for the prescriptive easement. It was otherwise uneventful. It was proposed that gift certificates be purchased for the two county deputy sheriffs that assisted with the closures as long as it would not be a violation of county rules. It was noted that the deputies participated on a volunteer basis.

The December newsletter will now be a January letter.

7. NEW BUSINESS

It was suggested that the Association continue to explore the possibility of exemption from NRS 116 or determination that the statute does not apply. Kennedy is to research the possibilities and report back to the board.

On a motion by Fruzza, seconded by Kennedy, and unanimously approved, the meeting was adjourned at 8:32PM.

Randy Fruzza

Board Secretary

Attachments:

VRWPA Letter

Financial Statement dated 11-30-02

Copy of Bank Statement

Architectural Report