Minutes of Board Meeting on  March 11, 2003

VIRGINIA CITY HIGHLANDS PROPERTY OWNERS’ ASSOCIATION

(VCHPOA)

Monthly Meeting Minutes

March 11, 2003

PRESENT: Board of Directors: President, Keith Judson. Members: Don Ingram, Dennis Kennedy, Jim Watson, and Randy Fruzza.

1. CALL TO ORDER AND APPROVE MEETING AGENDA

A quorum being present, President Judson called the regular meeting of the VCHPOA Board of Directors to order at 7:10PM, March 11, 2003 at the Virginia City Highlands Firehouse. On a motion by Kennedy, seconded by Ingram, the agenda was unanimously approved with the following additions. Discussion of McCreary rent collection added to Financial Report and addition of an Executive Session following the Regular Meeting.

2. APPROVE MINUTES OF REGULAR BOARD MEETING OF FEBRUARY 11, 2003

On a motion by Kennedy, seconded by Ingram, the minutes of the Regular Board Meeting of February 11, 2003 were approved 4-0-1 with Watson abstaining as he was absent from the meeting.

3. COMMENTS BY ASSOCIATION MEMBERS & DISCUSSION OF COMMENTS

A resident of the Highland Ranches whose property adjoins a one acre parcel advised the board of an issue with a one acre property owner and light that was "washing" on to her property. She has attempted to resolve the issue with the neighbor with no success. She asked the assistance of the VCHPOA to correct the situation. The Board agreed to have the Architectural Committee address the problem. The Board also advised her of its limited powers.

A second issue was raised regarding a junk vehicle at the fire station. The vehicle is used in extrication training and will be removed when training has been completed. A second vehicle, a welding truck, was also commented on as being an eyesore. Ingram is to look into its relocation.

4. FINANCIAL REPORT

Kathy McDowell, bookkeeper, read the Treasurer’s Report dated February 28, 2003 (copy attached). Judson stated there would be no formal financial statements as he and the bookkeeper had been unable to meet for review, adjustments, and preparation. The reconciliation report was, though, provided.

Judson informed the Board of four properties on which delinquent dues were not collectable due to change in ownership, ie. county tax sale, estate sale, etc. Particulars are to be provided at the April Board meeting to be formally charged-off.

Fruzza indicated that a request had been made of the Lucini-Parish insurance agency regarding Directors’ and Officers’ Liability Insurance. Although an application had been filed, no response has yet been received from the agency. Fruzza to continue to follow.

Judson is still seeking bids for a new metal roof for the Association’s rental house.

Judson reported that the Truckee collection agency assigned to collect the outstanding rents due from tenant McCreary had struck an agreement with the former tenant but the terms have not been met by McCreary.

On a motion by Kennedy, seconded by Ingram, the Treasurer’s Report was unanimously approved.

5. COMMITTEE REPORTS

a. Architectural Committee

In the absence of Wally Corey, Chairman, Ingram presented the written report (copy attached). On a motion by Kennedy, seconded by Fruzza, acceptance of the report was unanimously approved.

b. Road Report

Ingram reported the culvert for Adobe will be changed as soon as time and funds permit. He also stated that an idea regarding center-line striping for corners on Cartwright carries liability concerns and that the Association’s road manager recommended that it not be done due to insufficient pavement width. Work continues on routine road maintenance and the shoulders of Cartwright. Materials are needed for the cover for the salt & sand enclosure and work will continue as time permits. Additional cost should not be substantial.

On a motion by Kennedy, seconded by Fruzza, acceptance of the report was unanimously approved.

c. Park Report

No Park report.

6. OLD BUSINESS

Judson read an e-mail from Association attorney Hampton (copy attached) regarding proceeds in the lawsuit. A discussion followed regarding the steps that may be taken. Kennedy agreed to monitor the lawsuit and to handle all contact with the Association attorney.

Judson presented the newsletter survey (copy attached) regarding opinions of residents in the Highlands on roads, architecture, Board activity, and communication.

 

7. NEW BUSINESS

Discussion of the disposition of house plans was again deferred due to the absence of the Architectural Committee chairman.

Judson reviewed new Nevada Revised Statute bills before the state legislature. He referred the Board and those present to the state website for details.

On a motion by Watson, seconded by Ingram, and unanimously approved, the Board adjourned to Executive Session at 8:33PM.

Randy Fruzza

Board Secretary

Attachments:

Cash Flow Statement dated 2-28-03

Architectural Report

Attorney’s e-mail

Survey results