Virginia City Highlands Property Owner’s Association
Monthly Meeting Minutes
March 9, 2004
PRESENT: Jim Watson, Dave Thomas, Dennis Kennedy, Donna Wasson, Sheri Beckerman
A quorum being present, President Watson called the regular meeting of the VCHPOA Board of Directors to order at , March 9, 2004 at the Virginia City Highlands Firehouse. With the following additions:
3 new members to be approved
Recommendation instead of Presentation of new Organizational Chart
On a motion by Thomas, seconded by Kennedy, the agenda was unanimously approved.
· Transfer fee
· 40-acre parcels
On a motion by Thomas, seconded by Kennedy, the
minutes of the Regular Board Meeting of
i. Clarification needed from the Board and Architectural Committee of the variance requested for his home. He has received many answers with appearance at different meetings, each with no end result towards the exterior finish of his home. Kim pointed out many discrepancies that have not been address, both past and present. The Board did agree that “stucco” was the appearance not the material in question. If the Martins and the Euse’s would like to use a concrete product (product mentioned was Synergy) that is colored and or/stamped to fit the current Architectural guidelines, it would be acceptable. Both parties were asked to bring a sample and meet with the Architectural Committee. Because of the previous misunderstandings and misinformation, the committee will re-visit these specific materials.
i. Two (2) lots are still in the process of foreclosure
c. Thomas is working with Lucini & Parrish to find a carrier for our General Insurance
i. New Organizational Chart presented. See attached (Organizational chart included in AC meeting minutes).
ii. Wasson is proceeding on the database for the previous and future plans and decisions made on such.
iii. Wasson requested permission to create specific guidelines to be voted on by the general population at the Annual Meeting. On a motioned by Watson, seconded by Beckerman the AC was given permission to draw up a guideline to be voted on at the Annual Meeting. The definitions of each guideline would be specifically addressed in this ballot.
i. Rick McDowell addressed the equipment repairs needed because of the last snowfall. The repairs were made to keep the equipment running and expenses were incurred. The Red Chevrolet truck, as stated before, is long over due for replacement.
ii. The motion was made by Watson, seconded by Kennedy to approve the purchase of $3000.00 worth of gravel/rock for road repair.
iii. The motion was made by Beckerman, seconded by Wasson to discontinue the service of the repeater signal vendor. Rick will continue looking into a viable communication system and will contact the signal vendor and discontinue the use of their services.
i. Dave Thomas stated that the documents would not be reviewed until after April 15th because of his workload. After the revision process is started, the documents will be available on the website.
i. To put the maps back on the website
ii. To change the position and accessibility to the transfer fee link
On a motion by Thomas, seconded by Watson, and unanimously approved, the meeting was adjourned at
Cash Flow Statement
Letter to Sheriff Pat Whitten (law enforcement)
Website advertising wording