Virginia City Highlands Property Owner’s Association

Monthly Meeting Minutes

April 13, 2004


 

PRESENT:

Jim Watson, Dave Thomas, Dennis Kennedy & Sheri Beckerman

 

  1. CALL TO ORDER AND APPROVE MEETING AGENDA

A quorum being present, President Watson called the regular meeting of the VCHPOA Board of Directors to order at 7: 00 P.M., April 13, 2004 at the Virginia City Highlands Firehouse.  On a motion by Thomas, seconded by Watson the agenda was unanimously approved.

 

  1. APPROVE MINUTES OF REGULAR BOARD MEETING OF MARCH 9th, 2004

On a motion by Thomas, seconded by Kennedy, the minutes of the Regular Board Meeting of March 9th, 2004 were approved.

 

3.     Special Speaker: Dr. Alanah Wood of the Nevada Rock Art Foundation spoke on the special site that is here in the Highlands.  Dr. Wood explained the Site Stewardship program.  For more information or to join this program (and get a free t-shirt) log-on to www.NevadaRockArt.org.

 

  1. Bob Kershaw of the Storey County Commissioners addressed a few issues that had been of concern:
    1. Tahoe/Pyramid Lake Hwy

There will be a schedules Planning Commission meeting to consider options

b.   Water from the Rock Art springs (requested to be used by a quarry for dust control). The State of Nevada as stated that Storey County has the final say in this matter

 

  1. COMMENTS BY ASSOCIATION MEMBERS & DISCUSSION OF COMMENTS
    1. Cecilia Lak spoke about the problem with speeding vehiclesWatson reiterated that we had requested the Sheriff’s Department to enforce all laws in this area.  The County’s manpower is spread thin and they can only be here sporadically.

 

  1. FINANCIAL REPORT
    1. Cash Summary Statement
    2. Aged Receivables (Summary)
    3. Letter from Jay Hampton & Associates concerning the 43 properties in delinquency.
    4. Insurance has been obtained and approval for payment was received.

 

  1. COMMITTEE REPORTS
    1. Architectural Committee

                                                    i.     No one from this committee was in attendance.  Watson has been informed that Wasson is gone to Russia for an extended time period.  He will look into replacing her on the Committee if this absence will interfere with the current building season.

 

 

    1. Road Report

                                                    i.     Rick McDowell explained the work that was done the previous month.

1.     Gravel on main roads

2.      Watson asked him to add Conestoga to the roads that need gravel and to make arrangements for a drainage pipe to be added at the junction of Sazarac and Conestoga.  Cecilia Lak offered a piece of drainpipe for the project.

 

  1. OLD BUSINESS
    1. Check written to Terry Lightfoot, signed by the Board.
    2. Road Closure wording came from Kennedy: “established practice to periodically deny access over private roads in order to preserve the legal rights of ownership”.  This will be enclosed in a letter to the Storey County Commissioners.
    3. A refund check has come from Intercomm for the change in websites.  A check will be written to Jim Poston for the money he has paid for this change.  Motioned by Watson, seconded by Beckerman.
    4. Banner advertisements: Watson submitted his advertisement for the website for Board approval.  Motioned by Beckerman, seconded by Kennedy.
    5. Review of Job Descriptions to be delayed for a meeting because of the attendance.
    6. Three (3) letters to be written:

                                                    i.     Letter to the renter of the VCPOA house asserting that all repairs need to be approved and payment will not be made without receipts.

                                                  ii.     The Board has inspected the rental property and the repairs have been made per the agreement with Terry Lightfoot.  The repairs are accepted as complete, this letter to be filed with the minutes.

                                                iii.     Letter to Terry Lightfoot concerning the completed repairs.  This check will be considered the final acceptable invoice on the repairs done by her (or her previous partner) of the VCPOA rental property.  She will sign this letter of agreement before she receives the check for $1600.00.  Jim Watson to handle this situation with Ms. Lightfoot.

 

g. Kathy McDowell will contact the 10-acre Board and ask them to deal directly with the firehose for future sticker sales.

 

  1. NEW BUSINESS
    1. No new business

 

On a motion by Watson, seconded by Kennedy and unanimously approved, the meeting was adjourned at 8:30 P.M

Sheri Beckerman

Board Secretary

 

Attachments:
Cash Flow Statement

Financial Statements

Jay Hampton letter