Virginia City Highlands Property Owner’s Association
Monthly Meeting Minutes
June 8, 2004
PRESENT: Dennis Kennedy, Dave Thomas and Sheri Beckerman
i. 9a- to change annual meeting date
ii. 9d-Read and approve the draft annual newsletter
iii. 10-A short executive meeting after adjournment to discuss personnel matters.
iv. On a motion by Thomas, seconded by Beckerman, the agenda was unanimously approved.
3. APPOINT ADDITIONAL DIRECTOR TO FILL VACANT POSITION
a. With the resignation of Jim Watson, a vacancy needs to be immediately filled. The Board commends Jim Watson for his past and present work for the Association and wishes him the best with his health.
b. With a motion by Kennedy, seconded by Thomas: Joel Smith is approved to fill the temporary position. Smith is a former Board member and is familiar with the workings of the Board and the present need. Smith specifically requested not to be nominated for the upcoming Board elections; he will fill this two-month temporary position only.
i. Information on minutes, financial statements & agendas not readily available.
1. This issue is being addressed with the Webmaster, with the Secretary accepting responsibility for the delay.
2. Mr. Judson requested information from the Board (in writing) and to date has only received a portion of the information. The resolution:
a. The financials were given to him (Mr. Judson) by Thomas, the agendas, Architectural minutes and Board meeting minutes are now available on the website.
ii. Agendas will now be posted on the website and on the bulletin board a minimum of 10 days in advance of each meeting. The Secretary will obtain a working copy of the County’s agenda format to see where improvements can be made in the format. Architectural and Board minutes will be posted on the website and the bulletin board after approval.
iii. The notification to each member of VCHPOA of his or her eligibility to be nominated to serve as a Board member will be addressed in the Annual newsletter, which is going out in this weekends mail. Thomas has spoken with the Ombudsman, the timing and the article in the Newsletter is an acceptable notification.
iv. Mr. Judson felt that the Board was not having a legal meeting and requested that the Board adjourn. The Board so noted his opinion. The Board thanks Mr. Judson for his time and feedback on areas he (Mr. Judson) feels requires improvement or correction by the Board. The Board decided to continue the meeting since this was a regularly scheduled meeting.
Mr. Ernie Winters brought the
i. Fee’s collected: $535.00
Reiterated that the Architectural
Committee has the ballot ready for the newsletter.
i. No one available to speak. Thomas stated that little roadwork was completed because of the water shortage.
On a motion by Beckerman, seconded by Thomas, and unanimously approved, the meeting was adjourned at
Cash Flow Statement
Mr. Keith Judson Letter
AG’s Letter (Harold Swafford)
Jay Hampton & Associates letter concerning collections
Aqua proposal for firehouse well