PRESENT: Wasson, Tomas, Armour, Bent and Beckerman
- CALL TO ORDER AND APPROVE
A quorum being present, President called the regular
meeting of the VCHPOA Board of Directors to order at 7:15 P.M., at the Virginia City Highlands Firehouse. On a motion by Wasson, seconded by
Bent, the agenda was unanimously approved.
- APPROVE MINUTES OF REGULAR BOARD
- With some minor wording changes and addition of
an attachment, on a motion by Armour, seconded by Bent, the minutes of
the Regular Board Meeting of August 10, 2004, were approved.
- With some minor wording changes, on a motion by
Beckerman, seconded by Thomas, the minutes of the Annual Board Meeting of
July 31, 2004, were approved.
- COMMENTS BY ASSOCIATION MEMBERS
& DISCUSSION OF COMMENTS
- Colleen Brownwell asked for guidelines on
neighborhood complaints. Guidelines were that the complaint is to be in
writing, addressed to the Storey Counter Commissioners.
- Cecilia Lak commented on the noise levels in the
early morning and the nice paving on Crestview.
- As a resident, Donna Wasson has requested safety
signage from the school board for the bus stops in the Highlands
and the Board approved the action.
- Tom Peevers came on the behest of a property
owner on Sazarac, the owner would like to have asphalt chip put on the
road in front of his house. Wasson motioned for an approval, Bent
seconded and the Board approved the request.
- Commissioner Bob Kershaw informed the Board that
the Commissioners would be forming a Citizen Advisory Board (CAB) about
the new road request. The request for accepting Cartwright
Road as petition by Keith B. Osgood (part of the Highland Ranches
Property Owners Association) through a formal deed of acceptance was
voted down. The speed limits have been approved by the Commissioners and
are quoted from Resolution 04-190 and are as follows:
“25 mph on Cartwright Road, except hereafter
35 mph on Cartwright Road from Buckeye Road south
to 100 yards north of the mailbox area
20 mph on all unpaved roads”
The Sheriff’s department and the Storey County
District Attorney will enforce these speed limits.
- FINANCIAL REPORT
- Taxes are completed and are attached
- A listing of recommendations from the bookkeeper
Ms. Hammack will be compensated for the extra
duties involved with collections research and bringing the books up to date
All collections will be now be pre-approved by the
A homeowner that request billing or billing history
will need to send a self-addressed envelope and $1.00 to cover the cost
The lot owners who have paid their dues, but the
dues were not recorded properly will get a letter of apology and the Board will
deal with Jay Hampton about the fines, etc.
Nicole Frens has put together a HIT Squad to gather
information for new owner packets.
- COMMITTEE REPORTS
- Architectural Committee-
2 new members needed
$200 in construction fees
Meetings to be changed to 7:30 PM
Ernie Winters asked about the “castle”, the
committee explained that the previous AC approved the home (as is) and a signed
copy is in the file.
Discussion of AC guideline changes and asked
for approval to send them out for a vote.
- Road Report
1-Acre Board to meet with 10-Acre Board on 9/28/04 at 5:30 pm to discuss sharing of road costs.
John DuFrayne presented a contract for a year of
road maintenance for $60,000.
All repairs that are less than $500 will be handled
Insurance, gravel and rock to be purchased by
Roads to be plowed by 7:00 AM and again by 3:00 PM as weather permits
Changes to be made to contract and presented to the
The discussion of offering John DuFrayne a temporary
(32 day) Road Manager position, including flat rate as paid to previous
manager. On a motion by Beckerman, seconded by Wasson the Board agreed to the
- Park Report
Wasson reminded the County that this is a County
park and requested the County maintain the park, including the needed retaining
wall. Wasson will attend Commissioners meeting pertaining to several aspects,
one being having a well dug at the park.
- OLD BUSINESS
- Per Gary Hames the Fire House well is schedule
to be repaired by Aqua Drilling on Friday 9/17/04.
- Rick Bent spoke with Fran of the FireSafe
Highlands concerning signage. Because that Board is short handed signage
can’t be completed until they have volunteers to complete the project.
Gary Hames offered a catalog and Bent will gather information needed to
complete the project.
- Metal shed ($1200)- the cost estimate for
concrete piers ($1500), miscellaneous, including paint ($1500). It would
take 2 weekends with 10 people each time to set and raise the building.
It would be placed to the side of the firehouse. Concerns were raised on
what the neighbors will think of the building. Will it better than
scattered equipment and piles of frozen (and unusable) sand? Motion to
go forward with the request for a special use permit was brought by Bent,
seconded by Beckerman and approved by the Board.
- CC & R Revisions (tentative schedule
attached): Thomas presented a tentative schedule for CC & R
Revision Committee. Initial members of the committee will be Linda
Armour, Donna Wasson, Dave Thomas, Cindy Rodgers, Steve Musser, Steve
Samara and Kay Dean. The first meeting will be held on 9/18/04 at 10:00 am at the Highlands fire station.
- Lease on the house is due; current resident is
purchasing a home and would like a 6-month extension. Extension to be
given under existing lease terms, with month-to-month extensions if
needed. Motion by Wasson, seconded by Bent, approved by the Board.
- NEW BUSINESS
- Trail riders have presented their insurance for
this weekends ride. They will only be alongside VCH roads at Buckeye and
Cartwright. Motion to approve by Wasson, seconded by Armour, approved by
- Vandalism seems to be on the increase in VCH,
Wasson requested a report from the Sheriff’s Department so the homeowners
can be aware of the problem. Wasson to write a letter requesting a
report. Motion by Wasson, seconded by Beckerman, approved by the Board.
On a motion by Thomas, seconded by Bent, and unanimously approved, the
meeting was adjourned at 9:44 P.M.
Cash Flow Statement
Speed limit resolution from Storey County
Taxes for 2003