Virginia City Highlands Property Owner’s Association

Monthly Meeting Minutes

October 12, 2004


 

Prior to this meeting, the 1-acre and 10-acre Boards met to discuss the joint roadwork.

Also prior to the 10- acre Board meeting, a discussion was held.

 

PRESENT: Wasson, Thomas, Armour, Bent and Beckerman

 

  1. CALL TO ORDER AND APPROVE MEETING AGENDA

A quorum being present, President called the regular meeting of the VCHPOA Board of Directors to order at 7:00 P.M., at the Virginia City Highlands Firehouse.  On a motion by Bent, seconded by Armour, the agenda was unanimously approved.

 

  1. APPROVE MINUTES OF REGULAR BOARD MEETING OF SEPTEMBER 2004

With minor changes made a motion by Thomas, seconded by Armour, the minutes of the Regular Board Meeting of September 14, 2004, were approved.

 

  1. COMMENTS BY ASSOCIATION MEMBERS & DISCUSSION OF COMMENTS
    1. Jim Watson asked the Board to review previously approve policy on realtor signs (submitted by email as he was out of town).  Per meeting minutes of 5/8/01 a policy was set for placement of realtor signs.  Beckerman agreed to compile a list of signage that needs to be removed and call the agencies.  If there is a question from the realtor, they will be referred to the Realtor licensing agency.
    2. Bob Kershaw spoke on the road situation.  “Washoe County is still trying to ram the Tahoe–Pyramid Lake road down onto Storey County”.  As individuals, we are all encouraged to write letters to Washoe County, RTC and the Legislature.

 

  1. UPDATES FROM BOARD MEMBERS:
    1. New section will be added to each agenda.  Each board member will speak on updates on their individual Board projects.

                                                    i.     Wasson: The school bus signs will be a votable item on the Storey County Commissioners next meting.  A token donation was asked for by the School Board to assist in the cost.  A motion by Thomas to pay a donation of $75.00 was seconded by Beckerman and approved by the Board.  Wasson again spoke with the Sheriff’s office concerning a report concerning crimes committed in the association’s areas.

                                                  ii.     Thomas: The CC&R revision committee changed its name to the Governing |Documents Committee and they have accomplished a tremendous amount of work.  They have held 3 very fruitful meetings.  Draft included with the minutes.  Thomas thanked the dedication of the members.  A motion was made by Thomas to submit this draft to Hampton after the Board has had a chance to review (approximately one week), seconded by Beckerman and approved by the Board.

                                                iii.     Armour: The “no shooting” issue in retrospect is not appropriate for the association to get involved with.  Armour suggested the Board consider following the guidelines of Storey County:  each item addressesed would be a topic of discussion and then has the chance of becoming a votable item.

                                                iv.     Bent: has started a committee for street signage.  Frens spoke on the dollar amount ($10K for all the roads) and more may be available with the next grant.  The question for discussion is how to prioritize the need?  1-acre associations will need 95 signs; 10-acre association will need 90 signs.

 

  1. FINANCIAL REPORT
    1. Thomas reviewed the financial statements.
    2. Recommendations regarding delinquent dues (attached) from the bookkeeper will be accepted.  A motion accepting this recommendation was made by Thomas and seconded by Beckerman, approved by the Board.

                                                    i.     Board will pay the attorney’s fees on accounts that were inaccurately turned over for collection.

 

  1. COMMITTEE REPORTS
    1. Architectural Committee- Minutes were read by Cindy Rogers. 

                                                    i.     Discussion on the increase of new residence fee.  This will occur when governing documents are complete.

    1. Road Report

                                                    i.     John DuFrayne was asked to bring a written report to each meeting as part of his duties as temporary road manager.  This position to continue until a permanent decision has been made.  Motion for temporary position to continue made by Beckerman, seconded by Thomas and approved by the Board.

1.     John has been grading a series of roads “from the Empire dip to Sazarac”

                                                  ii.     Thomas made a motion that we will continue to pursue a cooperative road resolution with the 10-acre Board, seconded by Bent and approved by the Board.  We will meet with the 10-acre Board before their meeting 10/29/04 at 5:30 pm

                                                iii.     Thomas also made the motion for equipment repairs and materials approval up to $8k for the time period of October thru December 2004.  Seconded by Wasson and approved by the Board.  Hammack was asked to track expenditures on a spreadsheet and get DuFrayne any paperwork that is needed for purchasing.

                                                iv.     DuFrayne spoke on the problem of homeowners that have closed off the culverts on the roadside.  It is required for homeowners to have appropriate culverts for road drainage.  DuFrayne will get a list together and Hammack will send homeowners a letter.  Letter to be approved by the Board.

    1. Park Report

                                                    i.     Patty Poston will be asked to come to the joint meting of the Boards on 10/26/04 at 5:30 pm.  Her input will be appreciated and then a letter will be written to Storey County outlining our wishes for how the Park monies are to be spent.

 

  1. OLD BUSINESS
    1. Firehouse well has not been repaired.  Storey County will be asked to step up to the plate and get Aqua to complete the repairs as agreed upon.

 

  1. NEW BUSINESS
    1. No new business to discuss

On a motion by Thomas, seconded by Wasson, and unanimously approved, the meeting was adjourned at 9:05 P.M.

 

Sheri Beckerman

Board Secretary

 

Attachments:
Cash Flow Statement

Financial Statements

Architectural Report

Bookkeepers reports

 

Executive Session started at 9:12PM and lasted until 9:42PM.

The subject matter was concerning any property owners abusing committee members and what our protocol will be.  The decisions was that anyone can be asked to stop speaking and leave the premises if this request is not complied with, a call will be made to the Sheriff’s office.