Present: Thomas, Armour, Bent & Beckerman
- CALL TO ORDER AND APPROVE
A quorum being present, President called the regular
meeting of the VCHPOA Board of Directors to order at 6:30 P.M., at the Virginia City Highlands Firehouse. Topics were added to the agenda:
- New: Nomination of Steve Musser
- Old: Clarification of advertising guidelines
On a motion by Thomas,
seconded by Armour, the agenda was unanimously approved.
- APPROVE MINUTES OF REGULAR BOARD
MEETINGS OF NOVEMBER AND DECEMBER 2004 AND OTHER OPENING BUSINESS
On a motion by Beckerman, seconded by Bent, the
minutes of the Regular Board Meeting of November and December 2004 were
The Board recognized the nomination and then
approved the appointment of Steven Musser to the Board of Directors. Unanimous
The 10-acre board had been invited to participate
in this Board meeting, no representative were able to be present.
- COMMENTS BY ASSOCIATION MEMBERS
& DISCUSSION OF COMMENTS
- Lolly Bent requested that a road maintenance
plan be enacted. The Board reassured Mrs. Bent that there was a road
committee and that work was being done for the planning of road
maintenance. The road crew has been very busy with the major storms that
dumped up to 12 feet of snow in the Highlands area and no
other panning could be done until current winter concerns were addressed.
- Cecilia Lay would like property owners to keep a
eye out for the snowmoblilers who are riding in the ditches along
Cartwright. The Board requested that if the snowmoblilers were seen
again, to please call the Sheriff’s office. They are trespassing and
causing damage to private property
- Bill Redmond asked for clarification of the
informal poll that was sent out in July, he was referred to the website
to review the final draft of the revisions of the C.C.&R’s and the
- Nicole Frens spoke with compliments on the job
done by the Road Manager and his crew during the 2 past storms.
- Ernie Winters asked to speak to the Board on an
easement problem. The matter was turned over to Commissioner Bob
Kershaw, with Lydia Hammack’s assistance on finding out what the history
is of this situation and what help could be rendered.
- FINANCIAL REPORT
- The 1-acre has snow removal invoices totaling:
$16, 546.92. This amount was considerable less than it could have been
(and what the 10-acres are paying) because of the pre-planning and the
tremendous amount of work done by volunteer workers. Thomas spoke of the
terrific cooperation and effort by the road crew and what was
accomplished during the 2 storms. Because of the cost and inconvenience
to the Shane Dixon (his home was used as a base of operations- food,
heat, etc), the request was made to grant a month of no rent. Thomas
made the motion to grant Shane Dixon (tenant) to have use of the house
for the month of January 2005 without rent, in compensation for the use
as stated above. Motion seconded by Beckerman, unanimously approved.
- Thanks to go to Rick Baccus and his crew for
sanding Cartwright during and after the storm.
- Contract with the 10-acre association is
included in the attachments, they will reimburse the 1-acre association
for the roads done for their association and roads that are covered by
- Commissioner Bob Kershaw spoke of the cooperation
and accomplishment of the 1-acre road crew. He also has the suggestion
that the VCHPOA look into a GID (NRS 316) for road construction and
maintenance. A HOA and a GID can serve side by side as in Rainbow Bend.
- UPDATES FROM BOARD MEMBERS:
- Armour: The latest draft of C.C. & R.’s and
Architectural Guidelines are to be submitted to Jay Hampton for
approval. When the By-Law’s are revised (expected in the next 2 weeks)
they will be submitted and then the package will be sent to property
owners after the February Newsletter. After discussion, it was decided
that a votable format would also be on the web page. Tracking of
responses would be done by a spreadsheet. Cindy Rogers suggested that
the vote response be on a postcard that is labeled with property info,
this would keep the cost down. A work party is to be scheduled for the
newsletter and the voting materials. Armour was assigned the duty of a
newsletter outline and requesting articles from different sources.
- Thomas: Coordinated the road crew during these
last major storms and will work with the Road Manager to be prepared for
the predicted storm during the week of 1/25/05. Thomas finished the draft of the above changes. He will send missing reports from 2004 to
the Secretary for the files.
- Bent: Nothing to report
- Beckerman: Will call local business about
advertising in the newsletter, will also ask Jim Poston to set up a
VCHPOA ad about the newsletter.
- COMMITTEE REPORTS
- Architectural Committee- Cindy
Rogers submitted the minutes for 12/7/04 & 1/4/05
- Road Report-John
DuFresne spoke of maintenance issues and welcomed Chad Acree to the road
crew. John will be setting up a Emergency Response Road Pool, anyone
with equipment or plowing skills will know in advance what their route is
and when they go on duty. He will work in close contact with the Storey
County Disaster Planning committee. John was asked to work on the safety
issues of the radios-procedure and acquiring more radios. A home for the
repeater station or a procedure for how it is to be effectively used. He
was asked by the Board to put together equipment “Wish List” with prices
for the most efficient way to clear and maintaining roads.
- Thomas made a motion that the request for the
metal building from Storey County permentantly be tabled.
The building does not fit the architectural guidelines and would not have
held up during this storm. Motion seconded by Bent, unanimously
approved. Thomas to contact Rick Baccus with our belated thanks but no
- Park Report-Patty
Poston to come to March meeting
- OLD BUSINESS
- Jim Poston will be given the rates and
guidelines for web advertising for future requests.
Truth in advertising
$25 set-up fee, $10 monthly donation or $100 for a
pre-paid yearly donation
- Newsletter advertising
¼ page is $50, ½ page is $100, whole page is $200-
submission is to be by email for easy cut & paste into Publisher. Same
quidelines as above.
- NEW BUSINESS
On a motion by Thomas, seconded by Bent, and unanimously approved, the
meeting was adjourned at 8:40 P.M.
Cash Flow Statement
10-acre Road Contract