PRESENT: Armour, Bent, Thomas, Musser
- CALL TO ORDER AND APPROVE
A quorum being present, Temp. President Thomas called
the regular meeting of the VCHPOA Board of Directors to order at 6:30 P.M., at the Virginia City Highlands Firehouse. On a motion by Thomas, seconded by
Armour, the agenda was unanimously approved.
- APPROVE MINUTES OF REGULAR BOARD
MEETING OF JANUARY 2005
On a motion by Thomas,
seconded by Armour, the minutes of the Regular Board Meeting of January 18, 2005, were approved.
Thomas nominated Stephen
Musser to be President of the VCHPOA Board, effective the March 2005 meeting. Seconded
by Bent, unanimous approval by the Board.
- COMMENTS BY ASSOCIATION MEMBERS
& DISCUSSION OF COMMENTS
- No comments from attendee’s
- UPDATES FROM BOARD MEMBERS:
- Thomas-CC&R’s very close to completion, the
committee will meet on Wednesday at 6:30. The committee is looking at other HOA verbiage.
- Beckerman-Joint meeting with Architectural is to
be March 1, 2005 at 7 pm., road closure for 2005 will be
May 28th from 7 am to dusk, this will be accomplished with the
assistance of the 10-acre Board and a Deputy to assist at the front
gate. Training will be done prior to date of closure. An article will
be placed in the newsletter.
- Bent-The decision is to stay with brown and
white reflective signs. Bent will have bids and which signs get replaced
at the March meeting. Completion to be by May 2005
- Armour-Has submitted outline and articles for
newsletter. The meeting to prepare for mailing will be March 5, 2005 at 10 am in the fire hall. Thomas will do labels. How the copying will be
done is still undecided.
- FINANCIAL REPORT
- For many years now, Keith Judson has allowed the
Association use of his accounting software; the VCPOA will now purchase
the software from him (check to be written for $99.) We will check with
Mr. Judson to make sure no other reimbursement is due.
- 2nd discussion of special assessment:
Thomas’s best educated guess is because of the need to replace both
trucks (which will mean plows, etc.) and the future repair/ repaving for
Cartwright and Lousetown the special assessment should be for 2 years at
$70 to $100 per platted lot, covering 2005 and 2006.
- COMMITTEE REPORTS
- Architectural Committee- Cindy
Rogers submitted the meeting reports and has 3 candidates to add to the
AC. The additions will help with the work-load and will be sure that
items are handled properly. The committee is considering the separation
of the review and approval of plans- plans would be submitted one meeting
and the plans and plotting would be check, the vote for approval would
happen at the following meeting.
- Road Report-
John DuFreyne offered a 1000-gallon diesel tank; the tank and set-up
would be handled by Crown Point. Crown Point would take over the use of
the current small tank. This offer was accepted by a motion by Thomas,
seconded Beckerman and unanimous approval by the Board. Radios, which
have discussed many time s in the past, are needed for communication between
the road crews for the winter. The point was made that one of the trucks
became stuck and the driver tried to walk out during the big storm in
January. The radios are approximately $292 each and 2 more would be
needed. Also, staff needs to know to let Storey County dispatch know
when to turn on the repeater, it is not always left on. Emergency road
crew staffing was address in part to reiterate that crews have to be
licensed and approved before they are put on the emergency list and the
crew is only paid if the Road Manager calls them out for work. Even
volunteer workers need to work through the Road Manager. “If you are not
called by the VCHPOA Road Manager, the association is not responsible for
payment or reimbursement”. This statement to be on call out list
Crown Point to submit another proposal for time and
materials for road maintenance and repair. No previous contract has been
signed with Crown Point. Crown Point will have to show proof of all licensing
and insurance required.
- Park Report
- OLD BUSINESS
- Newsletter to be folded and mailed on March 5, 2005.
- NEW BUSINESS
On a motion by Thomas, seconded by Musser, and unanimously approved,
the meeting was adjourned at 8:30 P.M.
Cash Flow Statement