PRESENT: Musser, Armour, Bent and
Beckerman. Thomas was absent.
- CALL TO ORDER AND APPROVE
A quorum being present, President Musser called the
regular meeting of the VCHPOA Board of Directors to order at 6:35 P.M., at the Virginia City Highlands Firehouse. With the addition of discussion with
Mike McDonough of the 10-acre Board, a motion by Musser, seconded by Bent, the
agenda was unanimously approved.
- APPROVE MINUTES OF REGULAR BOARD
MEETING OF MARCH 8,
On a motion by Musser, seconded by Bent, the minutes
of the Regular Board Meeting of March 8, 2005, were approved.
- PRESENTATION BY “THE WEED LADY”
- Joann Reynolds and Jeanne Gibbons are working
with Storey County for coordinated noxious weed
management. Requested that the association hire this organization to
keep all roads and shared areas cleared of noxious weeds. The cost of
$8000 would reflect the supplies used and not actual time involved. The
10-acre association would also share these costs. This organization would
be willing to work with the Road Manager and crew to help alleviate the
spread of weeds when doing roadwork.
- The vote will be on May 2005 agenda
- PRESENTATION BY STOREY COUNTY FIRE DEPARTMENT, GARY HAMES
- Hames showed plans for proposed new shed style
building (24x36) that will be installed behind the firehouse where the
containers now stand. This shed will be on a concrete slab, insulated
heated and lit and will be attached to the current building by a
breezeway. The building will be built and maintained by Storey County
Fire department and will be available for use as a Highlands
Community Center. SCFD will request Park funds for exterior restrooms.
On a motion to accept the offer of a shed by SCFD by Musser, seconded by
Beckerman was unanimously approved.
- A joint 1-acre and 10-acre committee will need
to be formed to regulate the use and function of the new Highland
- COMMENTS BY ASSOCIATION MEMBERS
& DISCUSSION No comments
- UPDATES FROM BOARD MEMBERS:
- President Musser: Communication difficulties- each
Board member has the responsibility of checking VCHPOA e-mail regularly.
Coming prepared with minutes and agendas already read and changes thought
out. Newsletter was sent out and he appreciated all the assistance.
Phyllis Blake’s Realty ad was missed, the next newsletter will include a
full-page ad at no additional cost. Jay Hampton (attorney) has been given
the revised C.C.& R’s to review, he is working on the By-Laws.
- Vice-President Armour: The road closure in May
2005, consolidate as many local agencies and groups to help and borrow
road signs from the Sheriff’s department. As in the past, to schedule a
Deputy for the front gate & handout the Departments letter from
previous years. After closure is complete, send an information letter of
the occurrence to Storey County. Armour called different
agencies to schedule training for 5/18/05 at 6:30 pm.
- Secretary Beckerman: Recommends that CC&R
&By-Law revisions to be copied by a copy shop and then we will gather
to label, stamp and send out.
- Member-at-large Bent: Submitted a third estimate
for road signs to Fire Safe Highlands, waiting for funding.
- FINANCIAL REPORT
- Lydia Hammack went through the financial report
- COMMITTEE REPORTS
- Architectural Committee-
AC meeting was quite busy. Report attached.
Road Manager John DuFresne is out of town.
Discussion with 10-acre President McDunnah on the
use of road crew and equipment to correct and maintain the 10- acre association
roads. Requests to start with a 90-day time period for this assistance. The
10-acre association would pay for the use of the equipment, which would include
the cost of increased maintenance, portion of insurance and the standard for
long term affects on the equipment. It would lower the 1-acre’s cost in terms
of cost of materials purchased and time spent by the crews traveling to and
from 1-acre roads. Musser to coordinate with Hammack and Thomas to come up with
some figures and then Hammack will get the figures to the 10-acre Board. Their
road manager (Lou Tassone) has a map of the roads, the road crew will highlight
the areas they work on and put down the time spent in that area. We will ask
the crew to do this also with the 1-acre work that is done.
- Park Report: Musser
still to meet with Patti Poston
- OLD BUSINESS
- CC&R revisions: will be sent as soon as
- Training for May 28, 2005 road closure to be held may 18th at 6:30 pm at the fire hall. We will need
approximately 8 people per shift to cover all areas. We will start
coverage at 7:00 am and end at 7:00 pm.
- NEW BUSINESS
- Annual meeting date to be decided at May
meeting. Board nominations need to be handled and voting arranged.
On a motion by Musser, seconded by Armour, and unanimously approved,
the meeting was adjourned at 8:45 P.M.
Sheri Beckerman Attachments: Cash Flow
Statement, Financial Statements, Board Secretary Architectural Report