PRESENT: Musser, Thomas, Bent and
- CALL TO ORDER AND
APPROVE MEETING AGENDA
- A quorum being present, Thomas called the
regular meeting of the VCHPOA Board of Directors to order at 6:37 P.M., at the Virginia City Highlands Firehouse. With minor adjustments to the agenda,
on a motion by Thomas, seconded by Bent, the agenda was unanimously
- APPROVE MINUTES OF REGULAR BOARD
MEETING OF JULY 12, ANNUAL MEETING OF JULY 23 AND
SPECIAL MEETING OF AUGUST 5, 2005
- With minor clarifications, on a motion by
Musser, seconded by Bent, the minutes of the three (3) Board Meetings
were unanimously approved.
- FINANCIAL REPORT
- After going over the financial statements, it
became apparent that the roadwork would need to cease until the financial
situation changes. With an insurance bill due in October ($10,000), the
operating funds will be minimal. Road Manager DuFresne was present and
the statement was reiterated that work was to cease as of midnight 8/9/05.
- Thomas will continue to volunteer his time to work
with Lydia Hammack and will produce the monthly financials and the
Federal tax return.
- CHANGE OVER OF BOARD MEMBERS, PER
- The newly elected nominee’s did not attend the
meeting. Thomas and Musser agreed to serve for a minimum of 2 weeks
until this item can be straightened out. There will be a special meeting
to install directors after we hear from the nominee’s. A certified letter
will be sent to Landabaru and Alt asking their intentions.
- COMMENTS BY ASSOCIATION MEMBERS
& DISCUSSION OF COMMENTS
- No comments.
- UPDATES FROM BOARD MEMBERS:
- Vice-President Bent: FireSafe Highlands has had
to restart the process of sign bids because of changes in requirements
from the grantor.
- Secretary Beckerman: Park situation- putting the
word out for a contractor, thank you letters to go out to all the
speakers at the Annual Meeting.
- COMMITTEE REPORTS
- Architectural Committee-If
grading or other construction concerns arise for homeowners, please the
SC Building department. AC meeting minutes attached.
- Road Report-DuFresne
spoke to the attending members on the need for funds to finish the road
maintenance; the roads have only received a bare minimum of
attention for any type of sustainability. DuFresne
stated that if the funds were not going to be available the road crew would
need to find other positions. He
requested that a phone line and equipment be placed in
the “shed” so he has a place to work. Musser offered a phone, fax, and copier
combination machine. Hammack has been given permission to have a phone line
and voicemail installed in the “shed”. Concerns have arisen with billing
between the two (2) associations; the bookkeeper for VCHPOA and the treasurer
for the HRPOA will work on a spreadsheet to track expenses and verify billings.
- Park Report: Putting
the word out for a contractor to do the planned work in the fall,
including a well for fire suppression, the roads and running water.
Funds for the park fund are collected by SC
when a building permit is pulled, approx. $250 per permit.
- OLD BUSINESS
- FireSafe Highlands has grant for a masticator
and is having difficulties getting people to sign up to have it used on
their property for fire suppression. FSH has cut wood and
has cords of wood and loads of chipped wood available at the burn pile by
the fire hall. After you load the wood or chips, please place your
donation check in the envelope for FSH that is on the bulletin board in
the fire hall. FSH also has a shade/fuel break grant that needs to be
used. They are very concerned that if the homeowners do not use this
money that funding will be cut for future years.
- There was an executive session held after the 8/5/05 concerning an architectural guideline violation, the “blue rood” issue was resolved
to the satisfaction of both the Board and the property owners.
- NEW BUSINESS
- No new business
On a motion by Musser, seconded by Bent, and unanimously approved, the
meeting was adjourned at 7: 30 P.M.
Cash Flow Statement
Thank you letters