Virginia City Highlands Property Owners Association
Minutes – Monthly Meeting, Tuesday January 9, 2007
Virginia City Highlands Fire Station Training Room – 7:00 p.m.
Present: Bill Lewis, Mike Lupo, Rita Lumos, Mary Tallent-Stewart
Absent: Debra Gravenstein
I. Call to order, declaration of a quorum and approval of meeting agenda
President Lumos called the meeting to order at 7:02 p.m. and declared that a quorum was present.
II. Approval of minutes of December 12, 2006
Minutes reviewed and motion made by Mike Lupo with a second by Bill Lewis to approve the minutes. Motion carries.
III. Financial Statements (Discussion/Action)
A. Monthly Cash Report
B. Monthly Financial Statements
Lydia Hammack was absent at the meeting. Mike Lupo reviewed the financials with the group. A transfer from reserve to checking for $13,624.87 needs to be made to cover expenditures for fuel, equipment rental, road material and labor less $3600 in architectural fees and a $200 deposit in checking that belong in the reserve. Total transfer should be $9,824.87. Thirty property owners are being turned over to collections for not paying dues and/or special assessments. The online banking program has been set up and a debit card issued but not activated. Rita suggested that it be shredded as checks will still need to be signed manually. Bill Lewis made a motion to accept the financials as submitted with a second by Mary Tallent-Stewart. Motion carries
Rita Lumos stated that the bookkeeper Lydia is currently being paid $15 per hour to keep our books and she would like a raise. She had indicated to Rita that she does more, i.e. collections, buys software, deals with irate homeowners etc. Mike Lupo made a motion to raise the bookkeeper’s pay to $20 per hour with a second by Bill Lewis. Motion carries. They will get with Lydia to see exactly what type of work she has and will be doing.
IV. Public Comments
None to report
V. Comments by Association Members (NRS 116.3108(3))
A resident on Adobe road complained that a Virginia City advertising periodical
been placed in all the residents driveways and have ended up as litter in the
ditches and could set a precident for more such deliveries. It was suggested that
they be put in a box at the mailboxes with the rest of the papers. Rita will
contact them. A resident on Sazarac asked why stucco has been allowed as an
exterior material in the Highlands as it is not in the CC& R’s. Rita explained that
the issue was addressed by an attorney and approved by the homeowners at the annual meeting in July 2006 because of the fire safety issues. It is in the
VI. A. Architectural Committee
Nothing to report except that there are two openings on the Committee and
there has been one application by Andy Beiderman for a seat. Bill made
a motion to accept the application with a second by Mike Lupo.
B. Road Report
Culverts have been completed on Grizzley and Empire. The equipment yard
is clean and Bob is working on getting rid of the old oil. A fuse was
replace in the GMC for the 4x4 and sanding was completed 12/16 and
plowing 12/17. The front loader is hard to start. Randy Baker has a plow/
tractor and is willing to rent it to the association for $50 an hour. It takes
15 minutes to load the sander with the tractor. The rear tires have been
replaced also. Pinenut Road has been graded and material laid per the
association’s authorization. The trouble with the sander is that when the
sand is wet it sticks. In the spring Bob would like to have an overhang
built to store the sand. On drivers, the 10 acre association is paying $20
per hour and the 1 acre’s are paying $15. Bob suggested that if we need to
switch or borrow drivers we may have an issue. Rita checked the budget
and stated that its not that big of a difference so a motion was made by Bill
Lewis to increase the driver pay to $20 per hour with a second by Mary
Tallent-Stewart. Motion carries. It will be effective immediately. There
was a quick storm that left Cartwright Road in slick shape. Bob received
calls and they sanded the road by hand as the County did not respond to
the call for assistance. Bob put four steel posts around the culvert at
Saddleback and Flint and fixed the address sign. There are old culverts
laying across the highway on St Rte 341 that Bob will clear out. The
association had a request to purchase a set of chains that didn’t fit any
of it’s vehicles and Bob says they are worth about $300-400. Rita doesn’t
think we should sell them. It cost $1,929.32 to fix the water truck., Bob
it was the clutch which was adjusted. The truck needs an annual vehicle
inspection because we have to go to VC for water. The mechanic hears
a noise in the engine and wants to check the bearings and lower part of the
engine. Bob would like to see it repaired. If the truck is repaired the 10-
acre association could rent it and share the expense. Mike suggested a
rental agreement for the 10’s and repair the truck. A motion was made by
Mike to repair the truck and cut a deal with the 10’s to rent it. A second
was made by Bill Lewis. Motion carries. Insurance issues will be addressed.
A resident on Sazarac wanted to know when that road will be graded. He is
irate because he was told the road would be graded when there was moisture
and nothing has been done. It was explained to him that there was no way
the road could be graded in the condition it was in with all the snow on it.
He threatened to sue the association and Board if the work was not done and
refused to pay any more dues. Rita stated that the work would be done in
the spring according to the road plan and not before.
Keith was waiting for more responses from homeowners and they have come in and he will go over them Thursday. The majority seem to favor changing the annual dues to a set amount to cover expenses annually. Not as many people are responding to the CCR change and there is a mixed response.
No Park Report this meeting
VII. Old Business
A resident came to the meeting regarding a flooding problem at the base of her driveway on Sazarac Road. Bob, Rita and Mary have all looked at the driveway. The major ditch is on the other side of the road and if there is a culvert it has been buried by dirt pushed from widing and grading the road. The resident indicated that there indeed was a culvert there and it was buried. A motion was made by Bill Lewis to investigate her problem in the spring and try to find the culvert and what it would take to eleviate the problem.
VIII. New Business
Nothing to report
No Executive Session
VIV: Adjourn 8:20 p.m.