Virginia City Highlands Property Owners Association
Minutes – Monthly Meeting, Tuesday April 10, 2007
Virginia City Highlands Fire Station Training Room – 7:00 p.m.
Present: Mike Lupo, Rita Lumos, Mary Tallent-Stewart
Absent: Debra Gravenstein, Bill Lewis
I. Call to order, declaration of a quorum and approval of meeting agenda
President Lumos called the meeting to order at 7:02 p.m. and declared that a quorum was present.
II. Approval of minutes of March 13, 2007
Minutes reviewed and motion made by Mike Lupo with a second by Mary Tallent-Stewart to approve the minutes with one correction. It was noted that the CordeVista developer’s name is Blake Smith and not Brent Smith. Motion carries.
III. Financial Statements (Discussion/Action)
A. Monthly Cash Report
B. Monthly Financial Statements
Mike Lupo reviewed the financial statements with the group. There is $63,206 in checking, $127,987 in savings, receivables of $7,350 and expenses of $11,079. Total cash is on the books is approximately $200,000. The vehicle insurance premium is about $8,000 which is $1,000 higher than expected due to association road coverage. This was not included on the April expense report. Mary Tallent-Stewart made a motion to accept the financials as submitted with a second by Rita Lumos. Motion carries.
IV. Public Comments
None to report
V. Comments by Association Members (NRS 116.3108(3))
Comissioner Bob Kershaw joined the group and has a map of the proposed
Cordevista site. It is approximately 900 acres on Devils Flat and will be a
proposed 3 homes per acre development. There will be a meeting in the Washoe
County chambers on April 12 and we are hoping that Washoe and Storey County
officials will communicate on this issue. Feedback from prior town hall meeting
was negative regarding the project. Residents are concerned about the water
table and access to the site from the Highlands. The Commissioners will be at
the meeting April 12th and report back to the Board here at the next meeting.
Bob also mentioned that due to the number of wells being redrilled in this area
building permits may have to be limited in the near future. The County
maintenance of Cartwright Road is next on the Commissioner’s agenda along
with researching the Lousetown Road ownership issue.
VI. A. Architectural Committee
Rita Lumos stated that there have been two sets of plans submitted for
residences, one for an addition and one for an outbuilding. All have been
approved and fees have been paid.
B. Road Report
Bob Moore has been working to transfer the old oil in the equipment yard to
the railroad. The water truck has been repaired and the sprayers tested,
working well. The water pump did go out and had to be repaired. Now the truck is back in the shop as the front differential is out. Repairs are estimated at $2500 plus tow charges. It was agreed to fix the truck because a new one is expensive. Grading has commenced and ditches are being cleaned and culverts put in, 19 so far. He purchased a CB radio for the truck for communications. Cartwright was plowed on March 27th after a sudden bad
storm. The road was a sheet of ice and many cars were in the ditches. Bob
and a resident on Cartwright did a fine job of pulling out the cars and
setting things back in order. Currently Empire is being graded, the will go on
to Pandhandle and Clemons. Bob received a complaint about the condition of
Dortort but that road is still in pretty good shape. He would like to do half of
Empire, then do Panhandle and Clemons and then finish Empire depending
on how much material is left. A resident on Mustang asked about grading on
the corner of Mustang and Sazarac. A resident on Sazarac wanted to know
about the giant culvert placed on Sazarac and is concerned about unstemmed
water flow that could possibly wash out Sazarac. Rita and Eric will discuss
and see what the County has to say. Rita said there will be a gravel road
maintenance workshop on 4/16 for $50 and one on dust control on 4/17 and
would like Bob to go. Mike Lupo made a motion to approve the workshop
expense with a second by Mary Tallent-Stewart. Motion carries.
C. Document Report
Keith is down to one issue on the CC & R’s - how to set annual dues. The
choices are to have the Board prepare the annual budget and set the dues in
an amount to cover it or to have dues remain at $50 per lot per year and
levy special assessments as funds are needed. Ballots will be sent out this
month along with a nomination sheet for three positions coming up for
election. In lieu of sending in a paper ballot, voters can use the internet.
ballots will have a control number to prevent double voting. Our attorney
was consulted to make sure that this was not considered secret balloting.
No Park Report this meeting
VII. Old Business
A. A letter was mailed to residents on Sazarac regarding the shaded fuel break project with Firesafe Highlands. Approximately 50 Certified letters were mailed and 25-30 responses were received. A representative of the Nevada Division of Forestry was on hand to show an example of thinning out growth and what the fuel break would entail. They would like 150 feet clearance from the road back which is the prescribed distance removing unnecessary fuels. It will create a park like effect. It is needed because Sazarac is a primary alternate route to get in and out of the Highlands and evacuation is a major concern. Sierra Pacific Power will help with the cost and property owners can keep the firewood. Brush and ditches will also be cleared and the power company will remove what they cut. The fire station is manned with two people at all times and the NDF seasonal crew is coming on. There will also be 12 reservists brought on by Storey County. The water tanks are being revamped. There are many dead trees to be cleared in the area and a County ordinance allows the fire department to clear them.
B. Last meeting there was a motion for request to Storey County for maintenance of Cartwright Road. A letter was sent to the County Commission and it appears nothing can be finalized until the next fiscal year which begins in July.
VIII. New Business
A. Ballots will be going out with vote on dues, call for nominations and a
newsletter regarding the CC & R’s, road maintenance and information
regarding the ballot.
B. Rita Lumos had a meeting with the school district as they
own the property just east of the fire station where the slash pile and
equipment yard are located concerning maintenance of the area. Pat
Whitten will look into insurance with the county. Fencing the slash pile
was discussed as well as a formal lease agreement including the 10 acre
Association, the 1 acre association and the school district as well as
possible consolidation with the 10’s in their equipment yard. It was also
discussed regarding the County taking over the slash pile. Pat will talk to the City Attorney about this possibility. A $30 stump fee was also discussed as being added to the architectural fees when builders chop down trees and have to haul the stumps to the slash pile.
Rita had a call from a resident working with Dean Heller’s office to change the zip code in the Highlands. A representative from the postal service will be at the May meeting. Keith Judson suggested it be added to the newsletter. The current zip is associated with Washoe County and Reno. Our mail delivery is privately contracted. Vehicle and homeowner’s insurance could potentially be impacted as well.
Pat Whitten is working with the County for a tentative May 5-19 community cleanup.
A resident on Clemons is building a shed with no permit and it is too close to the road. Rita will send a registered letter to the owner regarding the issue.
The headwall on Sazarac was hit by the grader. Bob Moore will file a report on the incident. A claim can be filed but the owner wants to trade funds to repair the cracked headwall for the association covering the cost of the water storage tank that needs to be installed there. The County is requiring that he put in the tank regardless. He will be required to file a claim and turn it in to the insurance company.
It was discussed that on the corner of Delta and Cartwright, the residents on either side have issues with vehicles for sale in the yard and a large amount of construction trash.
VIV: Adjourn 8:50 p.m.