Virginia City Highlands Property Owners Association
Minutes – Monthly Meeting, Tuesday December 11, 2007
Virginia City Highlands Fire Station Training Room – 7:00 p.m.
Present: Mary Tallent-Stewart, Bill Lewis, Rita Lumos, Steve Morrow,
I. Call to order, declaration of a quorum and approval of meeting agenda
President Lumos called the meeting to order at 7:00 p.m. and declared that a quorum was present.
A. Association Telephone (moved to beginning of the meeting) –
Bookkeeper Lydia Hammack currently has the line in her home and has
received many calls from people regarding road issues. She has been returning the calls and directing them to the proper places. Lydia is recommending that the phone number in the equipment yard be moved to one line and a voicemail box put on the 800-847-7000 number directing callers to the website for more info. She will work on the message content for the voicemail. The cost will be $19.95.
II. Approval of minutes of November 13 2007 regular meeting
Minutes reviewed for the meeting and motion made by Bill Lewis to approve with second by Steve Morrow. Motion carries.
III. Financial Statements (Discussion/Action)
A. Monthly Cash Report
B. Monthly Financial Statements
Rita reviewed the financial statements with the attendees. Balance in checking is $32,975, $82,490 in savings with accounts receivable of $148,000 in dues and special assessments. Steve Morrow noted that the capital improvements line is missing in the financials. Rita will have added. A motion was made by Bill Lewis to accept the financials with a second by Mike Lupo. Motion carries.
IV. Comments by Association Members (NRS 116.3108(3))
The question was raised, did Storey County plow Cartwright during the last snow
fall? It was noted that one of their plows got stuck on Cartwright. Bob Moore
stated that he plowed at 2:30 p.m. for an hour and a half and made two passes.
A. Architectural Committee
This month two sets of house plans were submitted and approved. No
violations were reported. The next meeting is January 3, 2008.
Keith Judson was not at this meeting, however it was reported that the work
has been completed on the CC & R dues issue although there will likely be
a legal review and the association attorney will need to record the revised
document. A resident voiced concern regarding how the ballots were
counted because phone contact was used to record votes by board members
and volunteers and she feels that this was not legal. Keith spoke to the
association attorney who did not have a problem with it. She is concerned
that it could not be proven who voted although each phone volunteer had
a sheet to work from to tally votes. Vice President Lewis argued then that
mailed ballots could technically also be contested in that regard. Rita will
get a cost estimate upfront from the association attorney on his fee for the
recording of the CC& R revision for next month’s meeting.
C. Road Report
Road manager Bob Moore reported that not much work was done in
in November on Empire, Agate and Clemons. The water truck has had cab
repairs, body work and has been painted except for the mirrors. The
plumbing remains to be done as well as the side frames on the radiators. The
cost is $1,300 each. They will be fabricated and bolted on by a mechanic in
Carson City. The truck will then be moved to Bob’s to repair/paint and put
them back on. Time frame depends on the weather. $150 was spent on parts
for the sander and Bob is pleased with the result. He used it on several
streets as a test. The Board needs to set a policy on sanding the roads as
several residents have stated that they cannot navigate the extremely steep
roads in the area to get to their homes. Silverado is one. Several residents
park at the bottom on Sazarac and walk home because it is so icy. It was
discussed that perhaps these extremely steep areas would be sanded on a
case by case basis. The Road Committee will meet to establish criteria
for this issue in order to be consistent.
Street signage has been a problem due to the weather. The Fire Department
noted that approximately fifteen signed have been damaged or missing and
Bob has the ones they picked up in order to remount them. The Division of
Forestry will pay for upgraded signs. It was also mentioned that perhaps
more caution or speed signed are needed along with a large private property
sign at the entrance to Cartwright.
No Park Report this meeting
VI. Old Business
A. Reserve Study – Nothing to report
VII. New Business
None to report
VIII. Any Other Matters which the Board Members Wish to Discuss
A. Resident Tom Buck introduced himself to the group as a new volunteer
for the Fire Department as Secretary Treasurer.
B. Several notes came in with homeowners dues complaining about various
road conditions on Sazarac, no culvert across a driveway and the cutting
of trees on property on Sazarac from the owner who wanted to know
if the association has insurance for this or if anyone received permission
to cut the trees. There is no record of this issue but Rita will check with
Harry Stanley of the Firesafe Highlands as it may have part of the work
done earlier in the year.
Adjourn to Executive Session – motion by Bill Lewis, second by Steve Morrow
IX. Executive Session
There is a house in foreclosure on Adobe that is in deplorable condition with
a wrecked truck in the driveway, gutters falling and a truck cab under a tree
in front. The address is 21910 Adobe. A prior certified letter from the
association was not picked up and the sheriff was unsuccessful at serving
the missive as well. Rita will send a registered letter issuing a 30-day
notice to clean up the property and also research to see if their dues have been
paid. A motion was made by Bill Lewis with a second by Mike Lupo for
sending the letter. Motion carries. The issue will be re-evaluated at the
X. Adjourn 8:10 p.m.