Virginia City Highlands Property Owners Association
Minutes – Monthly Meeting, Tuesday February 12, 2008
Virginia City Highlands Fire Station Training Room – 7:00 p.m.
Present: Mary Tallent-Stewart, Bill Lewis, Rita Lumos, Steve Morrow,
Absent: Mike Lupo
I. Call to order, declaration of a quorum and approval of meeting agenda
President Lumos called the meeting to order at 7:04 p.m. and declared that a quorum was present.
II. Approval of minutes of January 8, 2008 regular meeting
Minutes reviewed for the meeting and motion made by Bill Lewis to approve with second by Steve Morrow. Motion carries.
III. Financial Statements (Discussion/Action)
A. Monthly Cash Report
B. Monthly Financial Statements
The financial statements were reviewed with the attendees. Balance in checking is $140,214, dues in for February were $42,962.50, operating income is $43,462.50. Miscellaneous income receivables for next month should be around $37,875. Cash balance total is $177,818.49. Estimated expenses of $6,100 include utilities, administrative expenses, plowing and equipment maintenance. Assets total $355,538 which is $17,500 more than 2007. Savings includes Reserve and Operating together at this time but we are working on separating the accounts to avoid confusion Dave Thomas is working on finalizing the figures. Motion by Bill Lewis to accept the financials was made with a second by Mary Tallent-Stewart. Motion carries.
IV. Comments by Association Members (NRS 116.3108(3))
Scott Rasmussen, battalion chief with the NDF spoke to the group regarding the
the importance of fire abatement procedures in the Highlands and the fact that
more action is needed in this area. Residents will be receiving a letter soon
showing the types of areas outlining the fuel hazard classifications. The NDF
will be working on a new firebreak this season, which will be explained in the
letter. The FireSafe Council meets 6:30, Wednesday February 13th. Scott
went over the 30 foot fire fuels clearance recommendation and urged the
community’s involvement to help prevent a catastrophe. Scott also left
informational materials and the form to fill out for the work performed by
residents in clearing their own property. This form needs to be turned in to NDF
and FireSafe Council for recordation so we can receive funding in the form of
grants for additional fire abatement. Ray McPartlin suggested having the web-
master post it on the association website so everyone would have access to the
form. The firebreak will be along Panamint, Crestview, Highland and Calaveras.
A. Architectural Committee
Two property owners have submitted house plans for review and both were
Keith Judson read the doc committee recommendation dated 2/12/08.
regarding the proposed changes to the CC & R’s. The Association attorney
indicated that it was unclear as to whether the telephone votes should be
counted in the election. The best way to clear the matter up would be to
have the Association file a test case in court but this would be time
consuming and expensive and as the Association already has the power to
levy special assessments it does not seem worthwhile to pursue a legal test
case. Rita has asked the attorney for a formal letter to this regard. So,
the decision of the Board was made to rescind the change to the CC & R’s
with a motion from Bill Lewis and a second by Mary Tallent-Stewart.
C. Road Report
Bob Moore gave the report for January. A good deal of time was spent
plowing day and night due to the continuing storms. Snow drifts were a
problem. The plow stick was replaced on the GMC truck and the steering
box broke from the frame on the Dodge and was repaired. Doug Fontana
has been a tremendous help for the road crew and association. Bob had
to rely on the sander for steep areas this month and it worked quite well.
several flat tires occurred and we may need to change to steel rims on the
big truck. A trucker got stuck on Empire with a big rig and took most of
one day to get out. Jim Stewart has shoveled and put down salt at the
mail boxes. There are lots of unnecessary phone books at the mail boxes
and Jim has volunteered to dispose of them through recycling. So far this
year, snow removal has cost around $9,000. Three years ago it was $20,000.
Next week the mud issue will be tackled. The Road Committee has been
D. The cab is finished but the tank is not on because of the weather. Doug
Fontana found the radiator supports were cracked and it also needs a window.
The insurance may need to cover more of this expense.
E. There are no licensed specialists in this area but Rita received the
recommendation of one in Las Vegas and one in Sacramento. She will
No Park Report this meeting
VI. New Business
The individual submitting a permit to move a house on Cartwright was not available at this meeting to discuss the matter.
VII. Any Other Matters Which The Board Members Wish to Discuss
None to report.
VIII. Adjourn 7:50 p.m.