Virginia City Highlands Property Owners Association
Minutes – Monthly Meeting, Tuesday March 11, 2008
Virginia City Highlands Fire Station Training Room – 7:00 p.m.
Present: Mary Tallent-Stewart, Bill Lewis, Rita Lumos, Mike Lupo
Absent: Steve Morrow
I. Call to order, declaration of a quorum and approval of meeting agenda
President Lumos called the meeting to order at 7:05 p.m. and declared that a quorum was present.
II. Approval of minutes of February 12, 2008 regular meeting
Minutes reviewed for the meeting and motion made by Bill Lewis to approve with second by Mike Lupo. Motion carries.
III. Financial Statements (Discussion/Action)
A. Monthly Cash Report
B. Monthly Financial Statements
The financial statements were reviewed with the attendees. Balance in checking is $82,613, savings $139,760. Miscellaneous income receivables $31,503. Cash balance total is $250,386. Estimated expenses of $6,255 include utilities, administrative expenses, plowing and equipment maintenance. Storey County refunded $3200 to the Association for paving the driveway at the rental house. Motion by Bill Lewis to accept the financials was made with a second by Mike Lupo. Motion carries.
IV. Comments by Association Members (NRS 116.3108(3))
None to Report
A. Architectural Committee
One set of plans for an addition on Sazarac were submitted and a $75 fee
None to Report
C. Road Report
Bob Moore gave the report for February. Maintenance issues with the plow
trucks were resolved. The larger truck needs stock tires and steel rims
instead of the oversize ones on it now. The heater was also repaired. The
grader is now being used as weather permits and Ray Robbins fixed the
damaged rim. Gravel was placed on Hermit to combat the mud. Six boxes
of ¾ inch were used. Many hours were spent plowing snow. There is a
home on Grizzley and Adobe where vehicles are parked that present a
problem when grading and plowing and Bob would like the Board to
look into the issue. Bob scarified Dortort to Sazarac and Sazarac to
Cartwright Road and did not use the roller. Next is Saddleback and
Applegate. Lots of time was spent on Sazarac and Empire Roads this
month. Bob would like Steve Morrow to look at Grizzley before they do
anything to it. Rita went over the Road Committee report explaining that
the focus is on traditional road repair, grading/crown establishment and
scarifying with drum roller and the use of imported materials. Quality
control was discussed as well as appropriate training of operators.
prior to the next Board meeting a road budget will be prepared. Culverts
continue to get plugged and more home owner action is needed to help
eleviate this problem.
D. Water Truck – The tractors is done except the rear brakes. Four or five
more days should see it looking good if weather permits to get the tank
on and re-plumbed.
E. Reserve Study – Rita has sent a letter to the specialists in Las Vegas and
Sacramento with no response as yet.
No Park Report this meeting
VI. New Business
Separation of bank accounts was discussed, we need more than one savings
account and need to keep the operating funds separate. CD rates for short term investment was discussed. A motion to separate the account was made by Bill Lewis with a second by Mike Lupo. Motion carries. Investments
with higher interest rates will be researched.
VII. Any Other Matters Which The Board Members Wish to Discuss
None to report.
VIII. Adjourn 8:00 p.m.