Virginia City Highlands Property Owners’ Association
Minutes Monthly Meeting – Tuesday January 12, 2010
Virginia City Highlands Fire Station Training Room
Present: Tallent-Stewart, Robbins, Flanagan
Absent: Biederman, Morrow
I. Call To Order, Declaration of a Quorum and Approval of Meeting Agenda
Ray Robbins called the meeting to order at 7:10 pm and declared a quorum present.
II. Approve Minutes of the November 10, 2009 Regular Meeting
A motion by Robbins, seconded by Tallent-Stewart to approve the minutes of the November 10, 2009 meeting was approved unanimously.
III. Financial Statements
A. Monthly Cash Report
B. Monthly Financial Statements
Dave Thomas reviewed the financial statements.
Income for the month of November was $24,694 from dues, assessments, and transfer fees. Expenses for November were $4,031 including administrative expenses and road improvements. The ending cash balance as of November was $139,984. Total assets including property, equipment, and cash are $478,806. Accounts receivable, due to unpaid dues and assessments, are $142,882
Income for the month of December was $19,662 from dues, assessments, and transfer fees. Expenses for December were $6,417 including administrative expenses and road improvements. The ending cash balance as of December was $153,230. Total assets including property, equipment, and cash are $474,461. Accounts receivable, due to unpaid dues and assessments, are $125,291
A motion by Robbins, seconded by Flanagan, to accept the financial report as submitted was approved unanimously.
IV. Comments by Association Members (NRS 116.3108(3))
Dave Thomas brought up dead trees and that the association has the ability to remove the trees. Jed Margolin stated that the home owners should be notified by the association of the dead trees on their property. Pat Flanagan mentioned that the forest department may come through and clean your lot for you for a minimal fee.
V. Committee Reports
A. Architectural Committee
Rita Lumos spoke regarding the Architectural Committee status. In January a new residence on Cartwright just across from Musket was submitted. A preliminary log home review for Clemens was also presented to the Architectural Committee.
B. Road Report
Bob Moore talked about November culvert work. He used the fire departments water truck to blow out clogged primary culverts. Doug Fontana repaired an electrical issue of plow number 3. Overall the roads were in good shape considering the wet weather. A battery was replaced on the road grader.
In December, Bob plowed roads using two passes so the plowed roads were wide in case of heavier snowfall.
C. Park Committee
No park committee report.
VI. Unfinished Business
A. Annual Audit
Dave Thomas presented the management letters supplied to the VCHPOA board for a reply. Also included was an engagement letter supplied for next year that outlined a bid of $5500 for next year’s required audit. Dave noted that the 10 acre association has been paying about $6000 per year, in line with the supplied quote.
Pat Flanagan stated that the election of officer’s form needed signing by Andy Biederman. Pat talked to the Ombudsman office and stated the current status is such that no complaints regarding the VCHPOA are currently filed.
Jed Margolin has provided more recording equipment to optimize recording quality. He will supply the digital file to the board for quality review.
VII. New Business
Ray Robbins requested that this topic be tabled until we have a full board present. Pat Flanagan stated that he talked to some of the original volunteer fire station builders/homeowners. The firehouse was built by area contractors living in the Highlands with discounted material. Pat also discussed how an endowment fund would allow the association to hold onto the money for other future uses.
Jed Margolin suggested that there were some recommended changes for Pat’s draft motion. Jed stated that it was written in the form of a resolution and not of a motion. He asked that the resolution be reviewed again and that the language should be ratified.
Bill stated the county does not have the funding available to purchase the fire station currently due to decreasing revenue issues. There is no specific grant to purchase the fire station that he is aware of. Dave Thomas noted that the assessor has dropped the property values by about 20% on 1 acre properties.
Mickey Melton has offered $500 for the front end loader. This has been tabled until next discussion/meeting.
VIII. Any Other Matters which the Board Members Wish to Discuss
Pat Flanagan discussed that when a monthly meeting is canceled due to unforeseen circumstances/emergencies/weather, the association should meet the week following. An addendum will be added to the next and following meeting agenda/notices.
There being no further business the meeting was adjourned at 8:19 pm.