Virginia City Highlands Property Owners’ Association

Minutes Monthly Meeting – Tuesday April 13, 2010

Virginia City Highlands Fire Station Training Room


Present: Tallent-Stewart, Robbins, Flanagan, Biederman, Morrow


I.      Call To Order, Declaration of a Quorum and Approval of Meeting Agenda  

Andy Biederman called the meeting to order at 7:13 pm and declared a quorum present.  A motion by Flanagan, seconded by Talent-Stewart to approve the agenda for tonight’s meeting was approved unanimously.

II.    Approve Minutes of the March 09, 2010 Regular Meeting  

A motion by Morrow, seconded by Flanagan to approve the minutes of the March 09, 2009 meeting was approved unanimously.

III.   Financial Statements  

A.    Monthly Cash Report

B.    Monthly Financial Statements

Mary Tallent-Stewart reviewed the financial statements.

Income for the month of March was $12,558 from dues, assessments, and transfer fees.  Expenses for February were $3,495 including administrative expenses and road improvements.  The ending cash balance as of month end was $242,678.  Total assets including property, equipment, and cash are $467,906.  Accounts receivable, due to unpaid dues and assessments, are $30,287.  198 lots are currently delinquent.

A motion by Flanagan seconded by Morrow, to accept the financial report as submitted was approved unanimously.

IV.  Comments by Association Members (NRS 116.3108(3))

Flanagan commented on the mortgage foreclosures.  We may not get our assessments on the bad sales. Some banks are putting the assessments in the short sale.  Some of the foreclosures are not in great shape. 

Cecilia commented on the vehicles being parked at the mailboxes for sale.  The owner of the lot that is parked on will be notified. She also asked if the Census will count the Highlands by zip code.  Jed commented that he had contacted the Census bureau and received information that the count will be appropriated to Storey County.  Jim Watson mentioned that business signs are not allowed in the Highlands.  In specific, the vinyl business signs on the corner of Saddleback and Cartwright. 


V.    Committee Reports

A.    Architectural Committee

One TUFF shed application was approved.    

B.    Road Report  

Bob Moore discussed that about 60% of the roads were graded.  At the previous meeting the culvert specifications were discussed.  He stated that the favorable diameter of 16” and a length of 20 feet for installed culverts.. The recent grading was followed by a modest amount of precipitation.  Dortort and Enterprise roads were a muddy mess, but have since re-compacted due to traffic.   

C.   Park Committee  

No report.

VI.  Unfinished Business

A.    Ombudsman program

Pat Flanagan reported that he spoke with the Ombudsman department and stated no update regarding the formal request for a ruling submission to the AG department. He also contacted the department regarding the State budget and discovered that the Ombudsman program funds are going to remain set aside as intended, for now.

B.    Annual Audit

Pat checked on accounting system backup. Various offsite, secure systems are available and will be priced out for the book keeper to use.  This will bring the finding into compliance with the auditor’s recommendation. 

C.   Audio Recording of Meeting

Jed Margolin has provided more of his personal recording equipment to optimize recording quality.

Jed Margolin proposed a policy of access of VCHPOA audio recordings online.  Questions were presented on guidelines to recording to prove authenticity.

A motion by Morrow, seconded by Tallent-Stewart for Jed Margolin to purchase the audio recording equipment was approved unanimously. The amount is not to exceed $750.  He will then be reimbursed by the association for the invoice total.

D.   Water Conservation Awareness

Andy Biederman has started some research regarding water iron removal and softening systems.  His concern is that we are not conserving water and all the brine water that is being flushed out is not being recovered.  He is continuing his research.    


VII. New Business

A.    Annual Meeting  

The annual meeting has been tentatively set for July 24, 2010. 

B.    Annual Newsletter

The newsletter shall be a similar format to last year.  Rita commented that the Division of Forestry would like to contribute. Andy would like submissions for the newsletter by the May 11, 2010 meeting.

VIII.        Any Other Matters which the Board Members Wish to Discuss

No other.

IX.          Adjourn

There being no further business the meeting was adjourned at 9:04pm.


Respectfully Submitted,

Ray Robbins

VCHPOA Secretary