Virginia City Highlands Property Owners’ Association

Minutes Monthly Meeting – Tuesday May 11, 2010

Virginia City Highlands Fire Station Training Room


Present: Tallent-Stewart, Robbins, Biederman, Flanagan


I.      Call To Order, Declaration of a Quorum and Approval of Meeting Agenda  

Andy Biederman called the meeting to order at 7:11 pm and declared a quorum present.  A motion by Talent-Stewart, seconded by Robbins to approve the agenda for tonight’s meeting was approved unanimously.

II.    Approve Minutes of the April 13, 2010 Regular Meeting  

A motion by Talent-Stewart, seconded by Robbins to approve the minutes of the April 13, 2009 meeting was approved unanimously.

III.   Financial Statements  

A.    Monthly Cash Report

B.    Monthly Financial Statements

Mary Tallent-Stewart reviewed the financial statements.

Income for the month of April was $5,566 from dues, assessments, and transfer fees.  Expenses for April were $7,755 including administrative expenses and road improvements.  The ending cash balance as of month end was $239,489.  Total assets including property, equipment, and cash are $461,857.  Accounts receivable, due to unpaid dues and assessments, are $26,427.  61 lots are currently delinquent.

A motion by Robbins seconded by Talent-Stewart, to accept the financial report as submitted was approved unanimously.

IV.  Comments by Association Members (NRS 116.3108(3))

Cecelia asked if anyone can call and report vehicles left at the mailboxes.  Officer Bowers discussed that the property is private and it would require the association to request the Sherriff’s department to have the vehicles removed.  They can encourage the owner to remove the vehicle.  If the vehicle is a hazard blocking the road, it can be removed.



V.    Committee Reports

A.    Architectural Committee

At the May meeting, a fence was approved.  A skateboard ramp was approved as it was not visible from the front of the house. A preliminary submission for a home on Delta drive was also approved.  No violations were reported.

B.    Road Report  

Bob Moore reported that in April he removed 4 vehicles that were stuck in the banks.  Jim Stewart removed a dead tree on Empire, below the park.  Lights were replaced in the mail shed.  The road committee toured the roads looking for items that need attention.     

C.   Park Committee  

No report. Discussion has been increased regarding future work.  Community involvement will be solicited at the annual meeting. 

VI.  Unfinished Business

A.    Ombudsman program

Pat Flanagan plans to contact the Ombudsman office to ensure proper appropriation of funding. 

B.    Annual Audit

Dave Thomas is requested to attend the next meeting to discuss the findings.   

C.   Audio Recording of Meeting

Jed Margolin has purchased and been reimbursed by the association for audio recording equipment. 

D.   Water Conservation Awareness

Andy Biederman will be requesting that a water filtration company speak regarding technologies and their respective water consumptions discuss during the annual meeting. 

E.    Annual Meeting

The annual meeting has been set for July 24, 2010.  Andy will be putting together the annual budget.  

F.    Annual Newsletter

Andy stated that the NDF will be presenting.  Pat has submitted an article for the Fire Station sale. Steve Morrow will be adding an article for the roads.  Nominations are being solicited for Board vacancies.     


VII. New Business

A.    Park Project Funding

See above.

B.    Other

No other.

VIII.        Any Other Matters which the Board Members Wish to Discuss

Jed Margolin contacted the BLM office and discussed a new wind turbine project on the horizon.  The location is yet to be discussed.  Public scoping and meetings are to re start.

IX.          Adjourn

There being no further business the meeting was adjourned at 8:16 pm.


Respectfully Submitted,

Ray Robbins

VCHPOA Secretary