Virginia City Highlands Property Owners’ Association

Minutes Annual Meeting – Saturday July 24, 2010

Virginia City Highlands Fire Station Training Room


Present: Tallent-Stewart, Robbins, Biederman, Flanagan


I.      Call To Order, Declaration of a Quorum and Approval of Meeting Agenda  

Andy Biederman called the meeting to order at 10:15 am and declared a quorum present.  A motion by Robbins, seconded by Talent-Stewart to approve the agenda for today’s meeting was approved unanimously.

II.    Approve Minutes of the June 8, 2010 Regular Meeting  

A motion by Talent-Stewart, seconded by Robbins to approve the minutes of the June 8, 2010 meeting was approved unanimously.

III.   Presentation of Invited Guests and Reports (Discussion)

A.            Storey County Commissioners

Bob Kershaw stated that July has been a challenging month.  He stated that the loss of John Flanagan was a huge loss to the community.  Kenny Guinn was also remembered.

Nevada is having a more challenging time than other states.  We are very heavily reliant on tourism.  The business park is doing well in TRIC.  Dell computers and some smaller companies have been closed as well.  If the business park looses more it will be even more challenging times ahead for Storey County.  The tax rate has not been raised this year, but will be considered next year. 

Road access to Lousetown Rd.  is limited and private property is on each side of the road.  Petroglyph access is desired to continue.  Whitetop weeds have returned in the area and are now running out of control.     


B.            Sheriff, Fire, & Public Works Departments

Gerald Antinoro discussed that about 200 more calls than the prior year for about 2300 calls to the Highlands.  Request for assistance and animals (dogs and bears) have been called in. NDOW caught a bear and completed an aversion training and then the bear was moved to the end of the county. 

Enforcement policy towards dogs is that there is an ordinance that dogs must be on leashes.

Gary Haines stated that County is partnering with the Forestry Department for keeping a bulldozer in VC during fire season.

Keith Judson asked about a recent fire.  Gary Haines stated that the lightning/thunderstorms may have ignited two trees.  A great response for a ¼ acre and was contained within 15 minutes.  The fire was at the microwave reflectors.   

C.           Fire Safe Highlands

Stacey Jones is the new FSH chapter president.  He stated that some areas are at 10x for “safe level”.  A fire in the Highlands could take off very quickly.  The best fire protection is thinning.  $27,000 is left in the previous grant funding.  They are in-kind grants and matched by the US Govt for every hour you work, the FSH gets $23 for projects.   The FSH is working on applying for a continuing grant for brush removal/mastication.  Stacey urged that residents should get involved!  Membership forms are available at the fire station and on the VCHPOA website.



D.           VRWPA

Jeanne Gribbin talked about tall White Top.  Spraying White Top is pretty tough.  It is very flammable.  When it is dried out the horses will eat it.  The best thing to do is spray it and the it must be sprayed by hand. 

Mistletoe has been spreading to the Junipers.  If you want your property to be healthy, it’s up to the homeowner to remove the parasite.

Jeanne Gribbin also reported that the horse populations are healthy this year. A helicopter survey showed a very healthy deer and quail population as well.   2x more vegetation next year will make for a high fire danger.  Cheat grass is exploding in population as well.

Bears are becoming more prevalent.  The range has been home to bears in the past.  On July 26 at 6:30 p.m., a bear aware presentation will be put on by Carl Lackey. 

Discharging a firearm in a “congested area” was discussed.  You are subject to arrest and fines for discharging a firearm.

E.            Water Conservation

Chris McClintock from Truckee Meadow water systems was invited to present on water softening systems.  He sees a lot of purple discharge systems.  Chemical free systems are readily available and potassium permanganate is not required.  Older systems are running a lot and over used.  All of the newer systems have water meters that help determine water consumption.  Every system is different.  Each system needs to be maintained by the homeowner.  Chris stated that there is no way to prove that simpler systems work. Each regeneration cycle uses water.  An older system requires more water to regenerate.  It is more effective to remove the iron first and then the hardness by a separate system.   

IV.  Comments by Association Members (NRS 116.3108(3)) (Discussion Only*)

No comments by association members.

*Unless an emergency, no action may be taken upon a matter raised under this item of the agenda until the matter itself has been specifically included on an agenda as an item upon which action may be taken.

V.     Committee Reports

A.    Architectural Committee (Discussion/Action)

Rita stated that only 2 new residence construction for the entire fiscal year.  .  2 home additions.  2 detached garages, 1 color change, 1 swing set, 1 back yard skate ramp

B.    Road Committee (Discussion/Action)

Bob Moore presented that road work began in June 1.  Mag Chlor was added to specific roads to control dust and improve surface features.  Sazarac will be re-graded.  Dortort and Enterprise will be completed shortly.   Watering the roads has helped immensely in reducing dust.

C.   Pinion Park Committee  (Discussion/Action)

Karlyn spent 3 years looking for funds to improve the park.  In two weeks construction will begin.  The park is owned by Storey County. Bids were solicited and contractors have been selected.  NDF has offered to construct the improvements at the cost of a BBQ.  The electrical is going to be removed.  Two basket ball hoops will be installed according to plan.  The BBQ and picnic breakfast, lunch, and dinner.  The fence will be built in September.  The Sanihut is being removed at a cost of over a $120 per month.  Three split rail fences will be installed by volunteers.  A timeline was distributed with estimated completion in October 2010.


VI.  Financial Report (Discussion/Action)

A.            Review of Financial Statements

Dave Thomas presented the financial statements of the fiscal year ending June 30, 2010.  (See attached.)

Dave also presented the financial benefit of purchasing a used roller for the roads.  He stated that the ROI was about 5 years vs. renting.

B.            Review of Reserve Account

The reserve account is ahead of the Level I projection.  Fully funded by 2020-2025 is slightly ahead of “schedule”. 

C.           Review of Reserve Study

A level III update is required every year. 

D.           Presentation of Operating Budget

Flanagan motioned, Robbins seconded.  The motion was approved unanimously for approval of the next year financial budget.  (See attached.)


VII. Other Business (Discussion/Action)

A.            Fire Station Sale

Andy Biederman discussed the Fire Station Sale, a consideration of using eminent domain to acquire the fire station by the county.  The votes required to sell the property are virtually impossible due to voting apathy.  Pat stated that it is the best idea on the table.  All proceeds would be placed in a separate fund.  Keith Judson asked if the county has an interest to purchase the fire station.  Celia expressed concern if the fire station was closed by the county.  There would be no guarantee other than the extreme fire danger in the area would dictate keeping the station open. 

B.            Jed asked if the purchase of a roller could be voted upon.  The answer was no because the item was not added to the agenda.

C.           Pat asked what it takes to add stickers to the purchase.  Stickers will be available soon at the fire station. Jack McGuffey stated that the stickers requested by individuals did not need to show i.d. to purchase the stickers.   

VIII.        Teller Committee/Election Report (Discussion/Action)

IX.  Any Other Matters which the Board Members wish to Discuss (Discussion only)

X.    Comments by Association Members (Discussion Only)

XI.  Adjourn

The meeting adjourned at 12:20 pm.


Notice: Copies of the agenda and minutes are available on the web at Copies of the agenda are also posted at the mailboxes. Items may not necessarily be heard in the order they appear and the agenda may be amended at the meeting. If you do not have access to the Internet, you can have the agenda sent to you via U.S. Mail. Send your request to P.O. Box 686, Virginia City, NV 89440 (please include a self-addressed stamped envelope). If you would like a copy of the minutes, enclose $1.00 (all lot owners have a right to have a copy of the minutes or a summary of the minutes of this meeting distributed to them upon request, if the association is paid $1.00 for the cost of making the distribution. (NRS.116.3108 Section 2 (a).) All property owners have the right to speak at the meeting during "Comments by Association Members".  In the event a scheduled meeting is cancelled due to weather, fire, or other emergency, the meeting will be scheduled for the following available Saturday (Scheduled meeting room availability precedence applies.)