Virginia City Highlands Property Owners’ Association
Minutes Monthly Meeting – Tuesday October 12, 2010
Virginia City Highlands Fire Station Training Room
Present: Witton, Sparkes, Flanagan, Morrow
I. Call To Order, Declaration of a Quorum and Approval of Meeting Agenda
Steve Morrow called the meeting to order at 7:28 pm and declared a quorum present. A motion by Flanagan, seconded by Flanagan to approve the agenda for tonight’s meeting was approved unanimously.
II. Minutes of the September 14, 2010 Annual Meeting deferred to next month
Minutes deferred to November due to non availability.
III. Financial Statements
A. Monthly Cash Report
Dave Thomas presented the financial statements. The water truck was repaired for 1800 and required downtime of 15 days.
There were no quotes for workers compensation as it was to high risk and thanked Lydia for work and finding policy
Dave Thomas recommends a purchase of a roller and presented the findings of monies to be saved over a 10 year period.
B. Monthly Financial Statements
Dave Thomas reviewed the financial statements for July and August.
Income for the month of July was $47.06 from dues, assessments, and transfer fees. Expenses for July were including administrative expenses and road improvements were $27,559. The ending cash balance of the operating account as of month end was $214,599. Total assets including property, equipment, and cash are $229,442. Accounts receivable, due to unpaid dues and assessments, are $14,843.
Income for the month of August was from dues, assessments, and transfer fees were $3,201.43. Expenses for August were $13,549 including administrative expenses and road improvements. The ending cash balance of the operating account as of month end was $204,251. Total assets including property, equipment, and cash are $217,821. Accounts receivable, due to unpaid dues and assessments, are $13,570.
IV. Committee Reports
A. Architectural Committee
Three complaints were filed with the architectural committee.
B. Road Report
The water truck was repaired for 1800 and a request for inspection was again requested. ¾” base was implemented between Enterprise and Dortort.
C. Park Committee
All holes were dug and stated to be complete by Sunday October 17, 2010. Park is closed due to materials and hazards. NDF tour of duty is over on Sunday. Park reconstruction was over budget but will be absorbed by the county. Port a Pot issue discussed and will be required to be paid by the HOA if retained.
V. Unfinished Business
VI. New Business
1. No culvert on Mustang and Sazaraac creating issues for large vehicles to enter. Put on road agenda for next meeting.
VII. Any Other Matters which the Board Members Wish to Discuss
Discussion of too many staples and broken glass on bulletin boards and the mail box along with minimal lighting.
There being no further business the meeting was adjourned at 8:42pm.