Virginia City Highlands Property Owners’ Association

Minutes Monthly Meeting – Tuesday January 11, 2011

Virginia City Highlands Fire Station Training Room


Present:  Sparkes, Flanagan, Morrow, Witton


I.      Call To Order, Declaration of a Quorum and Approval of Meeting Agenda  

Steve Morrow called the meeting to order at 7:13 pm and declared a quorum present. 

II.     Agenda for the Meeting

Pat motioned and Sparkes seconded

III.    Minutes of the December 14, 2010 Annual Meeting approved

Minutes changed to read that we got the letter from the Nevada Attorney General that we were not eligible to be exempt from the program under unfinished business.  Pat motioned and Sparkes seconded.

IV.  Financial Statements  

Dave Thomas presented the financial statements. 

County is making the HOA pay for the port-a-pot at the park which needs to be paid by park and recreation as the park is under Storey County.

Road maintenance was very low

Dave thanked Neal, Jim and Doug for the work they did with the Roller as it went from originally 55K estimate to 30K. 

      Dave Thomas would like to postpone the CC&R change until he does further research.

Dave Thomas reviewed the financial statements for December.

V.    Comments by Association Members

No Comments


VI.  Committee Reports

A.    Architectural Committee

No new business

B.    Road Report  

Replace a light bar on the plow truck. 

Plowed on 12/17-12/19 and 12/21 for clean up. 

The people that live on Sazarac and Silverado stated that we changed the drainage and they were informed that we couldn’t really check it out till spring to verify.

Bob received a phone call from Storey County that a UPS truck got stuck and so did the Deputy from Storey County

Call from Jim Stewart that Cartwright was extremely icy and Bob pulled several out.

Trash Company got stuck on Panhandle in a homeowner’s yard.  It took 4 + hours and several tow trucks to pull them out.


C.   Park Committee  

No representation


VII. Unfinished Business

A.     Newly designed signs for they entrance pushed till next month

B.     Annual audit is still under negotiation as the quote came in high

C.    Update on the eminent Domain firehouse issue.  Pat met with Mr. Witton on how to proceed and he did not want to bring it to the commissioner yet.  Mr. Witton wanted to take it to Judge Maddox first with Board members in order to create a Memorandum of Understanding and then take it to the Commissioners. 

D.    Condition of Mailboxes – cleaned up phone books and area but did not get to the staple remover.  Will address more during the February meeting.

E.     Purchase of the Roller – complete but need to address the use tax.


VIII.        New Business

A.    Proposed language changes for the CCR’s be continued till next meeting


IX.  Any Other Matters which the Board Members Wish to Discuss

Cover for the sand-Metal supplied by Bob but the metal poles will need to be purchased.  General maintenance fee authorized. 


X.            Adjourn

There being no further business the meeting was adjourned at 8:42pm.


Respectfully Submitted

Tammy Sparkes

VCHPOA Secretary