Virginia City Highlands Property Owners’ Association

Minutes Monthly Board Homeowners’ Meeting – Tuesday December 13, 2011

Virginia City Highlands Fire Station Training Room

Present: Thomas, Flanagan, Lak, Tallent-Stewart

Absent:  McPartlin

I.      Call To Order, Declaration of a Quorum and Approval of Meeting Agenda

President Dave Thomas called the meeting to order at 7:00 pm. and declared a quorum present.

II.    Approve Minutes of Previous Meetings

A.    November 8, 2011 Regular Monthly Meeting

A motion by Flanagan, seconded by Lak to approve the minutes as submitted was approved unanimously.

III.   Financial Statements

Dave Thomas presented the financial report (see Attachment A).  The ending cash balance for November was $199,909, which is $22,453 more than budgeted for this time.  The higher than expected expenses for November were due to insurance premiums for which bills were received after the November meeting, and due prior to December 1.  Expected expenses for December are $1586.

A motion by Flanagan, seconded by Lak, to accept the financial report as submitted was approved unanimously.

IV.  Comments by Association Members

An owner stated that there is a problem with equipment being left in the roadway easement near their property which is blocking the roadway.  The equipment has been in that location for six months or more, and may be abandoned.  Thomas stated that the association will address the problem.

The officer from the sheriff’s department stated that abandoned property can be removed from the roadway easements at the board’s request.

V.    Committee Reports

A.    Architectural Committee

Rita Lumos reported that there was one applicant with updated plans on a residence which had been previously approved.  No substantial changes had been made and no fee was necessary.

B.    Road Report

Steve Morrow was out of town on business and submitted a written report.  He has inspected all the roads and requests permission to do some touch up grading on a few selected locations that are severely washboarded and dangerous.  There was some concern that upcoming inclement weather would negate the work.  The areas noted in the report are dangerous and will be addressed.

Morrow reported that he had inspected the areas on Clemens and vicinity that were discussed at the November meeting and found them to be in good condition.  He does not anticipate any problems that would affect snow plowing.  He will reinspect the area when there has been more precipitation.

The snow plow crew remains ready to plow whenever there is measurable snow.

C.   Park Committee  

No report.


VI.  Unfinished Business

A.    Update on Agreement with Fire Dept. on Fire Preparedness

The District Attorney’s office is reviewing the proposed agreement.  A draft to to review should be available within the next month.

B.    Annual Audit Update

No new developments were reported.


C.   Update on Eminent Domain/Firehouse

Pat Flanagan reported that this issue is in the hands of the County Manager.  Staff shortages and full agendas were slowing progress on many issues.


D.   New Signage for Entrances

Since Ms. McPartlin is injured and unable to attend, the format for the new signs was not available.  The new signs will likely not be in place until spring.  There needs to be coordination with the county on the language since Lousetown and a portion of Cartwright are public roads.

 It was noted that Long Valley Road is an historical road, used by the public since the 1860’s, and that there is considerable legal precedent that says that road cannot be closed to public use.

VII. New Business

A.    Any Other Matters which the Board Members wish to Discuss

Cecelia Lak commented that she was not aware of the Planning Commission meeting on zoning changes which was held in the Highlands last month.  Only two residents attended.  Pat noted that he had asked the chairman that question and was informed that the usual public notices had been posted.

VIII.        Comments by Association Members

No further comments were made by those in attendance.

IX.  Adjourn Meeting

There being no further business, the meeting was adjourned at 7:39 pm


Respectfully submitted,

Rita Lumos


Attachment A