Virginia City Highlands Property Owners’ Association

Minutes Monthly Board Homeowners’ Meeting – Tuesday February 14, 2012

Virginia City Highlands Fire Station Training Room

Present: Thomas, Flanagan, Lak, Tallent-Stewart

Absent:  McPartlin

I.      Call To Order, Declaration of a Quorum and Approval of Meeting Agenda

President Dave Thomas called the meeting to order at 7:04 pm. and declared a quorum present.  Since Ms. McPartlin was unable to attend, Rita Lumos was asked to take the minutes.

II.    Approve Minutes of Previous Meetings

A.    January 10, 2012 Regular Monthly Meeting

Dave Thomas and Cecelia Lak offered amendments to names and spelling in the previous month’s minutes.  A motion by Flanagan, seconded by Lak to approve the minutes as amended was approved unanimously.

III.   Financial Statements

Dave Thomas presented the financial report (see Attachment A).  The ending cash balance for January was $248,868, which is $24,909 more than budgeted for this time.  This surplus is due to a lack of need for much snow plowing to date and a good rate of dues and assessments being paid. He noted that $1,733 of the road maintenance expense was for workers compensation insurance.  Expected expenses for February are $3,789.

A motion by Flanagan, seconded by Lak, to accept the financial report as submitted was approved unanimously.

IV.  Comments by Association Members

Steve and Gail Rush expressed concern about the need for the special assessment and noted that their previous letter and email to the board had not been answered.  The board members noted that they had not received the correspondence.  After an explanation of the need for the special assessment, the owners were satisfied and presented a check for the amount due.

Complaints against two properties were brought to the board’s attention.  One of them is the subject of a complaint currently in process and the other will be addressed in an executive session.

V.    Committee Reports

A.    Architectural Committee

Rita Lumos reported that there was one applicant with plans for a carport on Cartwright Road.  The plan was conditionally approved pending updated plans which meet the County Building Department’s requirements.

B.    Road Report

Steve Morrow reported that they had been short of personnel during a recent snow storm and were slow getting to the higher elevations.  The problem has been addressed and the crews are ready to respond in a timely manner at the next opportunity.

Some grading and rolling had been done on a total of approximately 1 ½ miles of roadway in various problem locations, as directed at the December meeting.

There is need for mechanical work on the grader and water truck.  Mary Tallent-Stewart noted that the mechanic used by the association is very good.

The snow plow crew remains ready to plow whenever there is measurable snow.

C.   Park Committee  

No report.


VI.  Unfinished Business

A.    Update on Agreement with Fire Dept. on Fire Preparedness

The District Attorney’s office is still in the process of reviewing the proposed agreement.  A draft is not yet available.

B.    Annual Audit Update

No new developments were reported.


C.   Update on Eminent Domain/Firehouse

Pat Flanagan reported that there is still no progress on this issue.


D.   New Signage for Entrances

Action on this issue has been postponed until spring.

VII. New Business

A.    Any Other Matters which the Board Members wish to Discuss

No board members brought any issues for consideration.

VIII.        Comments by Association Members

Gail Rush commented that speed is a serious issue on Highlands roads and asked if more speed limit signs would help.

Justice of the Peace, Jack McGuffey commented on the progress of the Neighborhood Watch program being developed in the Highlands and thanked Dave Thomas for acting as treasurer.  Steve Morrow asked, in light of recent burglaries, how one would know if an action were routine or a robbery.  Mr. McGuffey stated that will be the subject of training by the sheriff’s office during the next month’s meeting.  There will also be door to door visits by Watch volunteers to help inform residents of the program.  Volunteers are always needed.  He also noted that information about animals or special conditions of each household can be kept in a data base by the sheriff’s office to be used in case of an emergency or incident.

IX.  Adjourn Meeting

There being no further business, the meeting was adjourned at 7:50 pm. 


Respectfully submitted,

Rita Lumos


Attachment A