Virginia City  Highlands Property Owners' Association

Minutes Monthly Board Home Owners Meeting-Tuesday April 10, 2012

Virginia City Highlands Fire Station-Training Room




Present: Dave Thomas, Cecilia Lak, Mary Tallent-Stewart, Pat Flanagan, Karlyn McPartlin




1.                  Call to order, Declaration of a Quorum and Approval of Meeting Agenda


President Dave Thomas call the meeting to order at 7:02 pm and declared a quorum present.  The meeting agenda was reviewed and approved.



2.                  Approve Minutes of Previous Meeting


The March minutes were reviewed.  Pat moved to accept the minutes and Mary seconded.  The minutes were approved by a unanimous vote.




3.                  Financial Statements


Dave Thomas presented the financial statement (see attachment A).  The ending cash balance was $301,685.96 which is $11,246.96 higher than budgeted for this time of year due to the lack of need for snow plowing and dues and assessments being paid on time.  He reported that the expected expenses for the month of April is $2,953.28 with the majority being road expenses. A motion to accept the financial statement was made by Pat, seconded by Cecilia and approved by the board members.




4.                  Comments by Association Members


A homeowner stated that the pile of horse manure is being taken care of as promised. 

Another homeowner wanted to discuss the number of partially built houses in the Highlands and wanted to know what  we could do about the situation.  Dave stated that there really isn't much we can do unless we are willing to purchase the property and finish the house.  It would then be sold.  Everyone in attendance agreed that we did not want to get into the housing business.  The costs would be huge causing large assessments to be levied every year.




5.                  Committee Reports


Architectural Committee:


Rita reported that one fence and a deck had been presented for approval.  No other requests for the month.


Road Committee:


Steve reported that there would be a road committee meeting on April 25 at 7:00 pm.  A location is still being looked into and he will post it as soon as possible.

Steve gave a detailed report of several issues that will be dealt with this summer. The water truck appears to need several repairs such as a broken motor mount, new brakes needed, the pony motor for the sprayers needs to be rebuilt or  replaced, the jake brake switch needs to be replaced, the windows need to be repaired and finally it needs a starter.  The estimate for all repairs is $3,500 to $4,000.  A motion to make the repairs needed was made by Dave and seconded by Pat.  The repairs were approved.  A motion to accept the road committee report was made by Dave and seconded by Cecilia and approved by the board. There was also a discussion about the tool sheds that Jim Stewart and others had repaired and painted.  They were thanked for all their efforts.


Park Committee:


Nothing to report other than Dave and Karlyn are still working to try and get the funds from the county to finish the upgrades.


6.                  New Business


There was a general discussion about the cell tower.  The board was told that the approval had been given by the Planning Commission and the commissioners will now vote for final approval.  Again we were told that the tower is considered a utility which has different requirements than a home being built.  Our architectural committee will review the requirements when they receive it from the county.

Dave said that the budget for 2012-2013 will be available next month.

Mary set the clean up day for the Highlands on the 19th and 20th of May.  Residents are asked to clean up as much as they can in the ditches and sides of the roads.  Jim Stewart will drive around and collect the plastic bags. 



7.                  Anything else the Association Members would like to discuss:


Nothing noted.


Meeting was adjourned at 8:06 p m.



Respectfully submitted:


Karlyn McPartlin