Virginia City Highlands Property Owners' Association

Minutes Monthly Board Homeowners' Meeting- Tuesday June 12, 2012

Virginia City Highlands Fire Station Office


Present: Thomas, Flanagan, Lak, Tallent-Stewart, McPartlin

Absent:  None


I.     Call To Order, Declaration of a Quorum and Approval of Meeting Agenda

President Dave Thomas called the meeting to order at 7:10 pm. and declared a quorum present.


II.  Approve Minutes of Previous Meetings

A.  May 8, 2012 Regular Monthly Meeting

Due to the fact that the May 8, 2012 meeting minutes were not prepared until June 11, approval of meeting minutes was deferred until the July 10, 2012 monthly Board meeting.


Ill.  Presentation on Eradication  of Whitetop

A. Bret Tyler, a board member of the Washoe-Storey Conservation  District and a member of the Storey County Planning Commission, gave a presentation on the eradication of whitetop.  Bret said that the whitetop problem in the Highlands is still manageable  and advised that eradication measures be undertaken within the next year.  Bret explained what actions are necessary to eradicate this noxious weed.


IV. Financial Statements

Dave Thomas presented the financial report (see Attachment A).  The ending cash balance for May was $292,539, which is $30,671 more than budgeted for this time.  This surplus is due primarily to the timing of spending for the summer road maintenance program.  Spending for road maintenance for the fiscal year ending June 30, 2012 is expected to be $17,000 below budget due to the timing of spending.  This amount is expected to be spent in July 2012, effectively increasing the fiscal 2012 budgeted road maintenance spending level from $128,000 to $145,000.


Year to date collection of dues and special assessments were $7,837 below budget at the end of May, reflecting the difficult economic times.


A motion by Flanagan,  seconded by Tallent-Stewart, to accept the financial report as submitted was approved unanimously.


V.  Comments by Association Members

Clemens Road residents Dale Morgan, Leonard Fong and Dona Fong stated that they did not want magnesium chloride applied to the portion of Clemens Road that their houses are located on.  The Board indicated that the only portion of Clemens Road that would receive Magnesium Chloride was the heavily traveled section between Empire Road and Panhandle Road.  Dona Fong asked whether the paving of the dirt roads had ever been considered.   The Board explained that this was considered in 1998, and that the Association members at that time overwhelmingly  were against paving the roads.


A resident living on Cartwright, near Mustang Road questioned what the Association could do regarding people who exceed the speed limit on Cartwright Road.  The Board explained that the Storey County Sheriff's Department had full traffic law enforcement powers on all Highlands  Roads, and advised that the resident call sheriff's dispatch with any concerns.





VI. Committee Reports

A.  Architectural Committee

Rita Lumos reported that plans were approved for a detached garage on Applegate Road, for the installation of two Tuff Sheds and a handicap lift on Panhandle Road, and for the installation of stone siding to a residence on Calaveras Road.


B.  Road Report

Road Manager Steve Morrow gave an update on the status of the 2012 road maintenance/improvement program.  Dave Thomas reported that a significant amount of equipment  maintenance was being performed on the water truck and road grader.  Jim Stewart showed meeting attendees the driver's seat that had been replaced on the water truck and the condition of one of the tires that had been replaced on the road grader. Dave Thomas indicated that the cost of replacing the other five tires on the road grader would be approximately $3,400.


C.  Park Committee

No report.


VII. Unfinished Business


A.   Update on Eminent Domain/Firehouse

Pat Flanagan reported that there is still no progress on this issue.


B.  New Signage for Entrances

No action has been taken on this issue.


VIII.       New Business

A.  Any Other Matters which the Board Members wish to Discuss

No board members brought any issues for consideration.


IX. Comments  by Association Members

There were no additional comments by association members.


X. Adjourn Meeting

There being no further business, the meeting was adjourned  at 9:35 pm.


Respectfully submitted,

Dave Thomas - President