VIRGINIA CITY HIGHLANDS PROPERTY OWNERS' ASSOCITION
MINUTES: MONTHLY MEETING, April 8, 2014
FIRE STATION 2 TRAINING ROOM
Present: Jay Carmona, Jack McGuffey, Karlyn McPartlin
Absent: Dale Morgan, Jason VanHavel
1. Call to Order, Declaration of a Quorum and Approval of Meeting Agenda
President Carmona called the meeting to order at 7:02 pm and declared a quorum was present.
The agenda was amended to include the following: replace Dale Morgan who has resigned, include Jerry Antinoro under New Business.
2. Approve Minutes of March, 11, 2014 Meeting
A motion was made by McGuffey and seconded by McPartlin to approve the March 11, 2014 minutes. Approved unanimously.
3. Replace Dale Morgan as Treasurer
With Tommy Sargent's permission McGuffey nominated Tommy for
the position of Treasurer. It was seconded by McPartlin. The attendees
were advised that Tommy would continue as our bookkeeper while
serving as Treasurer. The nomination was passed unanimously.
4. Comments by Association Members
5. Review of Financial Statements
Tommy Sargent reviewed the financial statements. Currently
there is $44,133.28 in checking and $291,087.77 in savings for
a cash balance of $335,221.05. Expenses for the month were
$38,346. Income was $5,430. Expenses were higher due to the start
the yearly road work and continuing maintenance on the vehicles.
The complete financial statement are available on the web site at
5. Committee Reports
A. Architectural Committee
McGuffey reported that a concrete patio on Adobe was approved, a
sliding glass door and gable and redwood fence around building on
Cartwright was also approved as well as a galvanized mesh fence
on the rear portion of a lot on Enterprise Rd.
B. Road Report
A copy of the road report is included as attachment A.
C. Park Report
McPartlin reported that she attended the Commissioners Meeting on
March 11, 2014 along with Dave Thomas. Hugh Gallegaher, county
comptroller announced that after extensive research the missing park
funds have been found.
The exact amount is yet to be determined but it is somewhere in
the $80,000 range not including the interest that will be added when
it is figured out. This has been a very long battle but finally the
issue has been solved and we are looking forward to making
improvements to the park. McPartlin also discussed the need for
the residents of the ones and tens to meet and come up with a wish
list of what the residents would like to have in the way of
improvements. There will be a meeting on April 22, 2014 to discuss
and create a list which will be given to the Commissioners. They said
that there is money available besides the park funds that could be used
for improvements in the Highlands. All residents were encouraged to
attend this important meeting.
6. Old Business
7. Update by Sheriff Antinero
Sheriff Antinero announced that the county wide evacuation drill is in
the planning process. He stated that this a very important exercise
for the county and residents so that we are prepared in case of
an emergency. He also said that on May 17, 2014 all residents will
receive a reverse 911 call. If you do not receive a call on that day it
is important that you notify dispatch so that your number can be
added to the call list. The evacuation center will be at the middle
school. Free dog licensing and microchiping of all dogs will be
available. Also dog vaccines will be offered at a discount price.
Everyone is encouraged to check out this event as things important
to all Storey County residents will be located in one space making
it convenient for everyone to ask questions, get your dog vaccinated,
meet your neighbors and have a great time as well.
7. Unfinished Business
A discussion was held as to who should answer questions that are
sent to the board via email. To date it seems that the emails are
answered by two or more or not answered at all. It was decided that
McPartlin will answer the emails and/or send it to the board member
who can provide a more in depth answer if needed.
The issue of Sunny Hills was discussed. The Tens Association invited
the Sunny Hills representatives to attend their last board meeting and
give presentation to them. One's members were allowed to attend but
not allowed to ask any questions. They appointed two people to act
as lieason between them and the Sunny Hills representatives. After
much discussion the board decided that we would not appoint anyone
to this committee. It was felt that it is up to Sunny Hills to approach
the residents of Storey County as one group. This is an issue that
affects the entire county not just the Ones and Tens associations. If
notified we will tell them that we will respond as part of the county.
8. New Business
McGuffey spoke about the Neighborhood watch program. They are
looking for more volunteers. He can be contacted at VCHNWP@
gmail.com or you can reach him at home at 847-7404. If you have
any questions concerning this important program residents are
encouraged to call him.
McGuffey also announced that this meeting was illegal because
the agenda was posted a few days late. McPartlin answered that
although she had been Secretary for almost 2 years she had never
been allowed to post the agenda before and simply had forgotten to
post the required 10 days before. McGuffey stated that he could
overlook it this time as long as it was posted in a timely manner in the
9. Any Other Matters which the Board Members wish to discuss
Carmona wanted to again stress the importance of slowing down
while driving in the Highlands. Speed does more damage to the road
surface anything else. He commented that we spend the vast majority
of our dues and assessments on the roads. Simply slowing down
would go a long way in preserving the work currently being done.
10. Comments by Association Members
The meeting was adjourned at 8:10 pm
12. Executive Session to Discuss Possible Violations of the CCR''s, If
No meeting necessary.