VIRGINIA CITY HIGHLANDS PROPERTY OWNERS' ASSOCITION
MINUTES: MONTHLY MEETING, May 13, 2014
FIRE STATION 2 TRAINING ROOM
Present: Jay Carmona, Jason VanHavel, Jack McGuffey, Karlyn McPartlin,
1. Call to Order, Declaration of a Quorum and Approval of Meeting Agenda
The meeting was called to order at 7:03 pm and a quorum was present.
2. Approve Minutes of April 8, 2014 Meeting
The minutes were presented. After review a motion by VanHavel and
seconded by McPartlin was made. Approved unanimously.
3. Comments by Association Members
Resident Dave Abel stated that the roads have not been in this good
of condition for many year. He stated that he is very pleased with efforts being made by the road crew. There was general agreement by those in attendance.
4. Review of Financial Statements
Treasurer Tommy Sargent reviewed the financial statement. He noted that spending on the roads is up from last month and that this is to be expected as we are in road improvement season. Currently there is $6970 in checking and $291,226.09 in savings. Expenses for the month were $41,280.12 with total revenue of $3,620. Pat Flannagan questioned the board about insurance coverage. Bill Lewis stated that any 1099 employee must carry their own insurance. Sargent acknowledged both statement and assured them that the correct insurance is in place.
Rita Lumos reminded the board that the filing fees to the Secretary of State are due in May. This was noted by the board.
The complete financial statement are available on the web site at
5. Committee Reports
A. Architectural Committee
Rita Lumos reported that the Bartholomews brought back their plans
which had been approved by the county. They were approved by
committee and the $500 fee was paid. They also approved an
addition on Highlands road and plans on Sazarac were also
reviewed and approved. Bill and Martha Evans were in attendance.
They want clarification on why their plans which had been
approved by the architectural committee on 10/1/2013 and on
4/1/2014 and the Storey County Planning Dept on 5/12/2014
were reversed and denied on 5/6/2014. They stated that they had
done everything required of them by the committee by getting a
Special Use Permit approved by the county. They don't understand
how the committee came to the conclusion to deny after approval.
Based on the approvals they have already purchased materials and
started the coversion of their garage unit. Bill Lewis, Chairman of the
committee, and Rita Lumos, secretary of the committee stated that
they had denied the application because in was 2 units on one
property and that the committee is only allowed to approve
one unit per lot. In their letter to the Evans they also stated that
county and state laws are in place concerning wells and septic
which was also part of the consideration of denial. Carmona
stated that this board could do nothing about the water issue
as that is a county and state requirement and we have no standing
to make those determinations. Mr Evans stated that the county
had approved the conversion which included several provisions
that covered that issue. A lengthly discussion ensued as to the
legality of the denial. The issue will be put on the agenda for the
next meeting and the board will vote on whether to approve or deny
the application. Mr Evans stated that because they had already
spent a large amount of money and are losing money daily by
holding up their work crews he would have no other choice other
than to file suit against the association. His statement was
acknowledged by the board.
B. Road Report
Jay Carmona gave a lengthy report on the prograss of the road
work currently being done. He stated that all one acre roads have
been addressed either with new road material and/or graded and
watered. He stated that with all of this work we are still under
budget and will continue with applying road material on more roads.
He assured everyone that every road will be worked again as the
season progresses. No road is ever considered finished. It will be
on going work as needed. He is currently trying to find out who
reworked the plumbing equipment on the water truck last year
as it was done incorrectly which causes large amount of leaking
when filled. To date he has not been able to obtain the information
needed. Although not his policy he addressed false accusations
about some of our past road crew employees being fired or released
when he took over. He explained that one resigned and one chose
not to attend a mandatory meeting or respond to any attempts to
contact him. The third past employee was released for several
reasons including his using association equipment to clear his own
road and driveway which is located in the 10's. Also he exhibited
blatant disregard for association equipment.
C. Park Report
McPartlin reported on the Highlands wide meeting held on April 22.
She stated that she was giving this report not as a board member
but as a resident who has been working on park issues for many
years. The meeting was a gathering of all residents of the Highlands
to create a list of “wants and needs” for our community. She
explained that there are several “pots” of monies available to the
Highlands. The park fund is exactly that and those monies can
only be used for the park. Then there is the $10,000/year that has
been Lockwood or River District, Mark Twain and the Highlands. The
other monies can be obtained through grants. Cherie Nevin is in
charge of overseeing county projects and will
6. Old Business
7. Unfinished Business
8. New Business
9. Any Other Matters which the Board Members wish to discuss
10. Comments by Association Members
12. Executive Session to Discuss Possible Violations of the CCR''s, If