VIRGINIA CITY HIGHLANDS PROPERTY OWNERS' ASSOCITION
MINUTES: MONTHLY MEETING, July 8, 2014
FIRE STATION 2 TRAINING ROOM
Present: Jay Carmona, Jason VanHavel, Jack McGuffey, Karlyn McPartlin
1. Call to Order, Declaration of a Quorum and Approval of Meeting Agenda
The meeting was called to order at 7:05 pm by President Jay Carmona.
A quorum was declared present. A motion by McGuffey and seconded
by VanHavel was made to accept the agenda. It passed unanimously.
2. Appoint Joe O'Brien to replace Dale Morgan on Board of Directors
Carmona asked that Joe O'Brien be nominated to replace Dale Morgan
on the board. Jack McGuffey stated that he has known Joe for a few
years and that Joe has contributed to the Association in many ways
through volunteer work that he has done such as coming up from
southern California to help build the park fence and he cooks for the
annual picnic each year. McGuffey nominated Joe with a second
from VanHavel. Joe was voted in unanimously.
2. Approve Minutes of June 10, 2014 Meeting
The minutes of the June 10, 2014 were presented. Homeowner Joel
Smith requested that the comments by association members section
be amended concerning his comments at the June meeting. That section will be amended and the June minutes will be approved at the August meeting. Dave Thomas asked if the large packet that he presented to the board at the last meeting would be included with the minutes. He was advised that they would be part of the July minutes in the official record.
3. Review of Financial Report
Bookkeeper Tommy Sargent presented the financial statements for
June, 2014. The amount on hand is $285,305. Expenses for the
month of June were $17,100.
He also explained that the format for the statements is different because
he is bringing us into compliance with the NRS requirements. He stated
that it has taken a few months to complete the transition because
he has had to add some items to quick books that have not been
noted in the past. Since we are now in a new fiscal year the statements
will now be easier to understand. Tommy was thanked for his hard
work since he has become our bookkeeper.
4. Comments by Association Members
A homeowner asked if someone could bring in a RV and park on
their property at various times during the year. He was told that an
RV could only be lived in, even for a short period of time, if
a home was being built. In others words, no camping on property
is allowed. Also in order to live in an RV a permit must be obtained
from the county at a cost of $50/6 month period.
Homeowner Jim Watson asked if the Evans property improvement was
approved by the board. He was told that yes the issue had been
discussed in an Executive Meeting and the project was approved.
Homeowner Joel Smith stated that he went to the Planning Commission
meeting about the Evans project. He stated that the county is only
concerned with the county requirements but the HOA can be more
restrictive. McGuffey explained the approval process that the
Architectural Committee used. Both sets of plans were approved. Mr.
Evans said that all approvals have been received and they are moving
forward with the project.
5. Committee Reports
A. Architectural Committee Report
Architectural Secretary Rita Lumos reports that 2 applications were
received. First was for a new roof and another for a hay barn.
Both projects were approved.
B. Road Report
Road Manager and President Jay Carmona reports that road
maintenance continues on a 2 day / week schedule. Roads are
being graded, watered and rolled as necessary. The road crew
continues to provide maintenance on the vehicles as needed. Jay
continues to work with the company that reworked the water truck
to do repairs that are needed from the repairs done last year.
Jason VanHavel, who works for the DOT stated that, he has been
told that this is the worst year ever for dust problems due to the
continuing drought that the state has suffered the past several years.
Carmona stated that we can do all the work necessary to control
dust but if the 10 acre association does not address the problem
then we will have more dust. There is only so much we can do
when surrounded by dirt roads that are done differently then what
we do. The road crew is working diligently to control the dust
problem as much as possible.
C. Park Report
McPartlin stated that the wish list compiled at the April meeting
is now with Cherie Nevin at county. She has requested that
the basketball court and the cement between the gazebo and
the fence be done this year. We must wait for public works to
schedule the work but as of now nothing has been done. It
was also noted the the county cleaned up the park last week.
It was also noted that Doug Fontana and Devo McPartlin replaced
8 broken boards in the fence. This ongoing repair work is done
on a voluntary basis and we thank them for keeping the fence
in good repair.
6. Old Business
7. Unfinished Business
8 New Business
9. Any Other Matters which the Board Members wish to discuss
McGuffey said that several years ago when the county paved
Cartwright a letter was sent to the homeowners stating that “the
County will maintain Cartwright.” He said that he has been asking
long time residents if they still have a copy of this letter. It is very
important because if it can be found it would allow the county to
do the maintenance and repairing of the road. If it can't be found then
the one acre association will be responsible. Repairing the cracks
would cost about $35,000 and repaving about $3.5 million.
10.Comments by Association Members.
Mr. Evans asked if his remodeling project would continue to be
discussed at every meeting. He stated that all permits from the county
state and association have been approved and they are moving
forward with the construction. Carmona stated that he saw
no reason that anything further needed to be discussed.
With no further business the meeting was adjourned at 8:17 pm.
12.Executive Session to Discuss Possible Violations of the CCR''s, If
No matters to discuss.
Karlyn McPartlin, Secretary