VIRGINIA CITY HIGHLANDS PROPERTY OWNERS' ASSOCITION

MINUTES:September 9, 2014 MONTHLY MEETING,

FIRE STATION 2 TRAINING ROOM


Minutes


Present: Jay Carmona, Jack McGuffey and Karlyn McPartlin

Absent: Judy Czperian, Joe O'Brien

  1. Call to Order, Declaration of a Quorum and Approval of Meeting Agenda

    Meeting called to order at 7:06 pm and a quorum was present. The agenda was amended adding a discussion concerning hiring a new

    lawyer. Item VII was deleted by request of speaker. Add new insurance

    broker discussion to new business

  2. Approve Minutes of 2014 Meeting

Motion to approve the August 12, 2014 minutes by Jack McGuffey.

Motion passed.

3. Review of Financial Statements

Bookkeeper Tommy Sargent presented the financial statements.

Income for the month was $3,535.88. Total balance of all accounts

is $228,844 with total expenses of $26,414.59. The audit being

done by Gene Clausen has been given to him but he is on leave until

the end of September. The Reserve Audit, due every 5 years should be

completed by October.


    1. Comments by Association Members

      None

    1. Committee Reports

    A. Architectural Committee Report

    McGuffey reported that plans for a 12'x16' Tuff Shed was approved.

    B. Road Report

    Road work is about finished for the season. Touch up work and

and emergencies will always be dealt with as needed. Road base

was applied to Saddleback and Dortort. All vehicles are being

readied for winter.


      1. Park Report

        The basketball court will be done in about two weeks.

6. Old business

      None

  1. Unfinished Business


None

8 New Business


Our past lawyer, Jay Hampton is no longer doing legal business.

Gayle A Kern, an HOA specialist, was presented to the board to be

our new association lawyer. She also does collections for delinquent

accounts. McGuffey made a motion to hire Ms Kern as out new

association lawyer. Motion passed.

Carmona has been in contact with a new Insurance Broker who is

in Reno. He has offered to inspect our equipment and handle our

insurance needs. This will not change our current coverage as he

represents the companies that we currently use. Carmona feels it would

serve the association better to have a local broker. McGuffey wants

the decision continued until next month. Carmona agreed to do so.

9. Any Other Business the Board would like to Discuss


None

10.Comments by Association Members.


Commissioner Bill Sjovangen told us about a Solar pole that was

programmable that might serve our purposes to install at the mailbox

area to slow down traffic when the school buses are present. The

cost is about $2,000 per pole. Due to the constant speeding during

school bus hours the board agreed to discuss it at a future meeting.


11.Adjourn


With no further business the meeting was adjourned at 7:45 pm


12.Executive Session to Discuss Possible Violations of the CCR''s, If

Necessary



Karlyn McPartlin, Secretary VCHPOA