VIRGINIA CITY HIGHLANDS PROPERTY OWNERS' ASSOCIATION MINUTES: MONTHLY MEETING, February 10, 2015
FIRE STATION 2 TRAINING ROOM
Present: Jay Carmona, Joe O'Brien, Judy Cziprian, Karlyn McPartlin Absent: None
1. Call to Order, Declaration of a Quorum and Approval of Meeting Agenda President Carmona called the meeting to order at 7:05 pm and declared a quorum present.
2. Approve Minutes of January13,2015 Meeting
A motion by O'Brien to approve the minutes. Passed
3. Review of the Financial Statements
Bookkeeper Tommy Sargent reports expenses of $3,789, income of
$41,987 and $292,475 total cash on hand. He reported that there is a high amount of returned envelopes from the last mailing.
4. Comments by Association Member None
5. Committee Reports
A. Architectural Committee Report
Rita Lumos reports 3 applications submitted for repainting, a new roof and a revision on fence plans. All were approved. Also Larry Cole has volunteered to join the Architectural Committee.
Motion made by O'Brien to appoint him to the committee, passed.
B. Road Report
Carmona reports that rock will be placed on all the dirt roads that did not get it last year plus additional rock on heavily used roads. The speed limit signs will be replaced so that all roads have the same speed in the Ones and the Tens. Done by request of the Sheriffs Department. Grading of all roads will be done as necessary. Crack sealing will be done on Cartwright. Bids are being obtained.
C. Park and Highlands Community Fund None
6. Old Business None
7. Unfinished Business None
8 New Business
The reserve study needs a few minor changes. It will be voted on at the March meeting.
A motion to change the due date of the annual dues/assessments from January to July was made by O'Brien. Passed. The new date
allows for one less mailing per year saving approximately $3000. The new date also brings collections in line with the fiscal year.
9. Any other matters the Board Members wish to discuss
O'Brien asked if the association has a schedule of fines. It does exist. McPartlin will try and find it before the next meeting
Carmona asks for volunteers for the Architectural Committee as we will lose a member within the next two months.
10. Comments by Association Members.
Jack McGuffey reports that the SUP for the cell tower on Saddleback has been updated and approved. It must be built within the next
180 days. He also stated that 342 has been closed due to sinking and cracking of the road surface. The truck route has to be used. No time frame on when the road will be repaired.
With no further business Carmona adjourned the meeting at 8:00 pm
12.Executive Session to Discuss Possible Violations of the CCR''s, If Necessary
Submitted by: Karlyn McPartlin Secretary, VCHPOA