[VCHPOA Agenda] Minutes July 13, 2004

[Agenda at vchpoa.org]

[As received from the VCHPOA Secretary, 8/15/04]

Virginia City Highlands Property Owner's Association
Monthly Meeting Minutes
July 13, 2004

PRESENT: Kennedy, Thomas, Smith, Wasson and Beckerman
 
1.	CALL TO ORDER AND APPROVE MEETING AGENDA
A quorum being present, Vice-President Kennedy called the regular meeting 
of the VCHPOA Board of Directors to order at 7:00 P.M., July 13, 2004 at 
the Virginia City Highlands Firehouse.  Keith Judson asked for the 
removal of his requested comment as the call for past meeting minutes had 
been completed.  On a motion by Kennedy, seconded by Thomas, the agenda 
was unanimously approved.
 
2.	APPROVE MINUTES OF REGULAR BOARD MEETING OF June 08, 2004
On a motion by Thomas, seconded by Smith, the minutes of the Regular 
Board Meeting of June 8, 2004, were approved.
 
3.	COMMENTS BY ASSOCIATION MEMBERS & DISCUSSION OF COMMENTS
a.  Cecilia Lak spoke of speeders, people camping on private land.  The 
    speeding issue is being addressed with the poll and then subsequent 
    letter to the District Attorney; the second issue is on 10-acre land and 
    out of this homeowner association area.
b.  Donna Wasson requested information on a point of procedure from Keith 
    Judson.  When the architectural committee finds that they have ruled 
    incorrectly, what is the most expedient way to correct the error.  The 
    decision was to get three (3) members of that committee to sign the 
    paperwork and in this case, Cindy Rodgers would deliver the signed 
    paperwork to the homeowners.
c.  Ernest Winter spoke on his concerns of the houses he is seeing that 
    are apparently violating CC & R's by having stucco siding.  Mr. Winter is 
    a plasterer by trade and feels that these two homes look completed.  The 
    Board explanations is that until the houses are issued certificates of 
    occupancy or have completed the year's building limit, no ruling can be 
    issued.  At the time that either of those items occur, and there is a CC 
    & R violation then a $50.00 a day fine will be issued until the violation 
    is corrected.
 
4.	FINANCIAL REPORT
a.  Thomas went through financial statements, which have improved since 
    last annual meeting.  Many reasons given: lack of snow this year, delay 
    on the purchase of a replacement vehicle, collection of dues, past dues 
    and late fee's.  Thomas explained his thoughts on the Operating and 
    Reserve Budgets and how he would like not to intermingle the funds and 
    only rarely transfer between them.  A lively discussion was held, with 
    all members trying to understand the accounting situation for or against 
    transferring funds.  23K that were to be transferred in March were 
    deferred, as the 1988 Chevy is still running.
b.  Thomas researched the NV business license changes, as a 501(c4), the 
    VCHPOA is not liable for the fee.
c.  The tax filing for VCHPOA is to be completed by Thomas.
 
 
5.	COMMITTEE REPORTS

a.	Architectural Committee
i.  Wasson went through the AC report; fee's collected in the amount of 
    $395.
ii. The AC secretary was asked not to use names, lot numbers or addresses 
    in the meeting minutes because of confidentiality laws.  A separate 
    Violations Log will be kept and will only be available to Board members.

b.	Road Report
i.  The firehouse well was discussed and Gary Hames of SCFD will deal with 
    the issue with repair because of a previous agreement between those two 
    (2) parties.  Because of this agreement, the motion to repair the well 
    stated in June 04 minutes has been rescinded. Approved users of the well 
    are only; 
1.  Storey County Dire Department
2.  VCHPOA
3.  Aqua drilling (because of a agreement with SCFD)
    The Sazarac road problem was discussed.  Thomas had a discussion with 
    Granite Construction; because of safety issues only a gravel road base is 
    recommended. A great deal of water is needed to bed this base and until 
    the well is fixed, it will be delayed.
    A solicitation of bids on the road management has been discussed with 
    various individuals, two (2) of which may present to the next Board a 
    bid.  A consideration to consolidate with the 10-acre association on this 
    item is to be approached.
 
c.	Park Report
i.  Bob Kershaw asked that we contact Patty Poston about the likely 
    donation of retaining wall bricks.  A 6-foot retaining wall is needed at 
    the park and this donation would facilitate the completion.
 
6.	OLD BUSINESS
a.  Ms. Hammond has agreed to negotiate with Thomas for the position of 
    Contract Bookkeeper.  A motion by Kennedy and seconded by Beckerman to 
    offer Ms. Hammond the position was approved.
b.  The previously approved purchase of the metal building from Storey 
    County has been put on hold until a complete picture of the costs 
    involved are presented by the Road Crew.  The motion of August 2003 to 
    purchase the building has been rescinded.
c.  After the poll has been tabulated a letter will be written to the 
    Commissioner and the other agencies involved with the speed limits, 
    signage requirements and other issues to address the enforcement of speed 
    limits in the VC Highlands.
   
7.	NEW BUSINESS
a.  Thomas has requested a legal opinion on five (5) items from Jay 
    Hammond; letter is included as an attachment.
b.  Assignments for the Annual meeting were given to numerous Board 
    members.
 
On a motion by Beckerman, seconded by Wasson, and unanimously approved, 
the meeting was adjourned at 9:20 P.M.
 
Sheri Beckerman
Board Secretary
 
Attachments:
Cash Flow Statement
Financial Statements
Letter to Jay Hammond for opinion
Description for the Contract Bookkeeper position
Architectural Report


[Mod. note:  No attachments received with minutes.]