[VCHPOA Agenda] Minutes - November 9, 2004

[Agenda at vchpoa.org]

[As received from VCHPOA Secretary, 12/20/04]

Virginia City Highlands Property Owner’s Association
Monthly Meeting Minutes
November 9, 2004
 

PRESENT: Thomas, Armour, Bent and Beckerman

 
1.  CALL TO ORDER AND APPROVE MEETING AGENDA
A quorum being present, temporary President Thomas called the regular 
meeting of the VCHPOA Board of Directors to order at 7:00 P.M., at the 
Virginia City Highlands Firehouse.  On a motion by Thomas, seconded by 
Bent, the agenda was unanimously approved.  

2.  APPROVE MINUTES OF REGULAR BOARD MEETING OF OCTOBER 2004
On a motion by Thomas, seconded by Bent, the minutes of the Regular Board 
Meeting of October 12, 2004 were approved.  Because of the resignation of 
Donna Wasson a call will go out to lot owners who would be willing to 
serve on the Board.

3.  COMMENTS BY ASSOCIATION MEMBERS & DISCUSSION OF COMMENTS
a.  Jay Euse spoke on the difficulties he is having completing the outside 
    of his home with the fluctuations in the Architectural committee and the 
    Board.  The governing documents are in the process of being changed and 
    many areas will be affected when they are complete.
b.  Cecilia Lay- spoke with visiting deputy about the difficulties of 
    motorbikes & free running dogs 
c.  Sherry Dixon came as a representative for the 10-acre Board (which is 
    much appreciated).  Spoke of the private road rulings and a pending 
    lawsuit.

 4.  FINANCIAL REPORT
a.  Thomas reviewed the financial reports (see attachments)

5.  UPDATES FROM BOARD MEMBERS:
a.  Thomas- road committee consisting of John DuFrayne, Dave Montana, 
    Shane Dixon, Lou Tassone and Jim Watson met on Saturday, November 6, 
    2004.  This was information-gathering meeting and a report is submitted 
    by Thomas, see attached.  Thomas also spoke on the repairs that need to 
    be done to the grader and explained that this machine would go to Fallon 
    for the work.  A motion for substantial repairs in the amount of 
    $15,000.00 to be done on the John Deere 672A road grader, motion by 
    Thomas, seconded by Armour approved by the Board.  Any higher amount will 
    need approval by the Board.  DuFrayne will take the grader to the shop 
    and arrange for the work (including tires).
i.  Crown Point submitted a road contract for perusal, see attached.
b.  Armour spoke with local road contractors for information, see 
    attached.
c.  Bent is still working with FireSafe Highlands on the signs; he also 
    brought in the special use permit paperwork for the metal sand/salt shed. 
     Because of the weather, Thomas made a motion to deter the shed project 
    until weather permits.  Seconded by Bent approved by the Board.  
    Beckerman will ask the civil engineer who is working on their project to 
    take a look at what plans would be needed to build the shed.

 6.  COMMITTEE REPORTS
a.  Architectural Committee
i.  Pat Daniels approved to serve on this committee
b.  Road Report
i.  See attachment for the road work that was done by temporary manager 
    over the last month
c.  Park Report
i.  Beckerman spoke on the importance of having a plan for the park and 
    then turning this plan over to the county for completion.  Beckerman will 
    ask landscapers that live in the Highlands for suggestions.

2.  OLD BUSINESS
 
3.  NEW BUSINESS
a.  Request by Beckerman to start the Board meetings at 6:30 pm.  Motion 
    by Thomas, seconded by Beckerman that starting in January 2005, meetings 
    will start at 6:30 pm.  Approved by the Board.

On a motion by Beckerman, seconded by Thomas, and unanimously approved, 
the meeting was adjourned at 9:03 P.M.

Sheri Beckerman
Board Secretary

 
Attachments:
[Mod. note:  no attachments included with minutes]

Jay Huse comments
Cash Flow Statement
Financial Statements
Road Committee findings
    * Information from Armour
Architectural Report
Road Report