[VCHPOA Agenda] Minutes - May 11, 2004

[Agenda at vchpoa.org]

[Mod. note:  Minutes as received from Sheri Beckerman via email, 
6/9/2004]

Virginia City Highlands Property Owner's Association
Monthly Meeting Minutes
Tuesday May 11, 2004


PRESENT: Board of Directors: Jim Watson, Dave Thomas, Dennis Kennedy and 
Sheri Beckerman.

1. CALL TO ORDER AND APPROVE MEETING AGENDA
A quorum being present, President Watson called the regular meeting of 
the VCHPOA Board of Directors to order at 7:01 P.M. on May 11, 2004 at 
the Virginia City Highlands Firehouse.  On a motion by Beckerman, 
seconded by Kennedy, the agenda was unanimously approved with the 
following additions:
	*Annual newsletter

2. APPROVE MINUTES OF REGULAR BOARD MEETING OF 
Previous month's minutes to be approved by electronic voting.  With these 
changes:
    Item 4. a. Change to Tahoe/Pyramid Lake highway
    Item 8. g. Change fire hall to firehouse

3. Guest Speaker: Robert Owens of Desert Bloom Pest Management spoke on 
beetle damage- prevention, control and results.  Robert has agreed to 
write an article for the annual newsletter to help inform new residents.  
Robert had a handout on Basic Pinion Pine Management (included in minute 
binder).  For further information and guidelines on dealing with this 
infestation contact Robert at: 847-9273

4. COMMENTS BY ASSOCIATION MEMBERS & DISCUSSION OF COMMENTS
*   A resident (Mr. O'Brien) requested that Sazarac be worked on by the road 
    crew, it is becoming a dangerous situation.  To be addressed later in 
    Road report.

*   A concern about the 40-acre parcels that are located in Washoe County 
    with the possibility of subdivision and the increase in traffic because 
    of this subdividing.  There are many issues that need to be addressed: 
    prescriptive easements, etc.

*   Dave Thomas spoke on how the road closure developed after the Reno-
    Gazette published a piece on the Petroglyphs.  This newspaper article had 
    specific directions, using our private roads and no indication that using 
    these directions meant that the public would be trespassing.  The initial 
    meeting that was held included most, if not all, of the private and 
    public organizations that are concerned with the Highlands- Sheriff, NV 
    DOT, Fire Safe Highlands, County Commissioners and representatives of  
    the HRPOA and VCHPOA Boards..  

*   Infested tree removal may proceed on all property within the Highlands, 
    as per the C.C.&R's.  Homeowners will be notified and then a crew will 
    remove all infested trees.  Without this enforcement, the beetle 
    infestation could create a tree-less environment (such has happened at 
    Bear Lake, etc.).  The cost for removal may be undertaken by a grant, if 
    not available further discussion on payment by homeowner.

*   Stickers to be ordered (2 styles- adhesive on either side).  The cost to 
    be split with the HRPOA.  All vehicles, including off-road vehicles will 
    be requested to have a sticker to be in the Highlands.

*   A request that all homeowners purchase (at minimal cost) the reflective 
    emergency signs designating the lot.  The form and manpower to install is 
    available at the fire staiton.

5. FINANCIAL REPORT
    a. Monthly cash report
    b. Monthly financial statements

6. COMMITTEE REPORTS
    a. Architectural Committee
     i. Cindy brought the minutes for the 5/4/04 meeting.
     ii. A copy of the VCHPOA architectural proposed changes in a votable 
    format and recommendations of wording changes.
     iii. The meeting minutes will be sent directly to Jim Poston from now on 
    and will be posted on the website.
     iv. Fee's were collected ($815.00) and given to Kathy McDowell.
    b. Road Report
     i. Watson spoke with McDowell about using a stabilized base in a test 
    area on Sazarac.  Watson will get the formula for the road crew to test 
    on a section of this road.  Water is needed for the road crew to do 
    proper preparation so it was requested that the Road Manager speak with 
    Roger at Aqua Drilling about revamping the old well that the fire hall 
    and road crew uses and the cost and feasibility of doing surface water 
    well.
    c. Park Report
     i. Bob Kershaw spoke about the possibility of using park monies to drill 
    a well.

7. OLD BUSINESS
    a. The Fire Safe Highlands grant is activated, so new road signs will be 
    appearing.
    b. Job descriptions to be completed when a full board is present

8. NEW BUSINESS
    a. Annual meeting will be held on 7/24/04 and will include the picnic as 
    in prior years.  Motioned by Watson, seconded by Thomas.
    b. Watson & Beckerman will complete the annual newsletter with Thomas and 
    others writing articles, etc.
    c. A potluck may be held to complete the mailing of ballots, etc.

On a motion by Thomas, seconded by Kennedy, and unanimously approved, the 
meeting was adjourned at   9:10 P.M.

Sheri Beckerman
Board Secretary

Attachments:


[Mod. note:   no attachments included with minutes]


Basic Pinion Pine Management
Cash Flow Statement
Financial Statements
Architectural Report
Votable Architectural changes