[VCHPOA Agenda] July 13, 2004

[Agenda at vchpoa.org]

VIRGINIA CITY HIGHLANDS PROPERTY OWNERS' ASSOCIATION
MONTHLY MEETING - TUESDAY, July 13, 2003
Virginia City Highlands Firehouse - 7:00PM

AGENDA

*   *CALL TO ORDER AND APPROVE MEETING AGENDA
 
*   *APPROVE MINUTES OF June 8, 2004 REGULAR MEETING 
 
*   COMMENTS BY ASSOCIATION MEMBERS & DISCUSSION OF
o   COMMENTS (NRS 116.31085)
o   Complaint By Association Member that the Board has failed to supply 
    copies of the Architectural Minutes as required by "NRS 116.31175 
    Maintenance and availability of books, records and other papers of 
    association: General requirements; exceptions; general records concerning 
    certain violations; enforcement by Ombudsman; limitations on amount that 
    may be charged to conduct review."
       
*   *FINANCIAL REPORT
o   Monthly Cash Report
o   Monthly Financial Statements
o   Handling of the Reserve Funds versus Operating Cash Account; reasoning 
    for not transferring funds in March 2004
o   Report on the Collection of Delinquent Dues
 
*   *COMMITTEE REPORTS:
o   Architectural Committee
o   Road Report
o   Water (Well situation, etc.)
o   Stabilizing road base for Sazarac
 
*   *OLD BUSINESS
o   Update on Annual Meeting
o   Confirm personnel changes
o   Review list of projects that are not completed and consider adding all 
    on-going projects permanently to agendas, get monthly report on status. 
o   See projects list
 
*   *NEW BUSINESS
o   Annual Meeting planning:  
i.  Arrange for PA system
ii. Show-Up Time
    iii.	Responsibility assignments
iv. Chairs & Tables
v.  Notification of Fire Department re: Trucks
vi. Posting on Bulletin Board
    vii.	Invited Guests
    viii.	Vote Counters
ix. Supplies - Vehicle Decals, etc.
x.  Other
o   Fire station and rental house leases
o   Association records management
o   Pending filing of IRS form 1120/1120H for fiscal year 2003 and tax l 
    liability  
o   Legal Issues:
i.  Website posting of delinquent dues
ii. Availability of Architectural Committee Meeting minutes
    iii.	Impact Fees

	
* Denotes item(s) on which action may be taken at this meeting.


Notice: Copies of the agenda and minutes are available on the web at 
http://www.vchpoa.org.  Copies of the agenda are also posted at the 
mailboxes.  Items may not necessarily be heard in the order they appear 
and the agenda may be amended at the meeting.  If you do not have access 
to the Internet, you can have the agenda sent to you via U.S. Mail.  Send 
your request to P.O. Box 686, Virginia City, NV 89440 (please include a 
self-addressed stamped envelope).  If you would like a copy of the 
minutes, enclose $1.00 (all lot owners have a right to have a copy of the 
minutes or a summary of the minutes of this meeting distributed to them 
upon request, if the association is paid $1.00 for the cost of making the 
distribution.  (NRS.116.3108 Section 2 (a).  All property owners have the 
right to speak at the meeting during "Comments By Association Members".

Property owners can have the agenda e-mailed to them by e-mailing a 
request to the Association's web site.
 
Project List
July 13, 2004

*   Member had asked that a concise explanation of the law enforcement 
    request and the Annual Road closure would be appropriate for the annual 
    meeting
*   Window stickers
*   Listing of monthly requirements to fulfill responsibility as Board Member