[VCHPOA Agenda] Minutes - October 12, 2004

[Agenda at vchpoa.org]

[As received from VCHPOA Secretary, 11/20/04]

Virginia City Highlands Property Owner's Association
Monthly Meeting Minutes
October 12, 2004


Prior to this meeting, the 1-acre and 10-acre Boards met to discuss the 
joint roadwork. Also prior to the 10- acre Board meeting, a discussion 
was held.  

PRESENT: Wasson, Thomas, Armour, Bent and Beckerman

1.	CALL TO ORDER AND APPROVE MEETING AGENDA A quorum being present, 
President called the regular meeting of the VCHPOA Board of Directors to 
order at 7:00 P.M., at the Virginia City Highlands Firehouse.  On a 
motion by Bent, seconded by Armour, the agenda was unanimously approved.  

2.	APPROVE MINUTES OF REGULAR BOARD MEETING OF SEPTEMBER 2004 With minor 
changes made a motion by Thomas, seconded by Armour, the minutes of the 
Regular Board Meeting of September 14, 2004, were approved.  

3.	COMMENTS BY ASSOCIATION MEMBERS & DISCUSSION OF COMMENTS 
a.  Jim Watson asked the Board to review previously approve policy on 
    realtor signs (submitted by email as he was out of town).  Per meeting 
    minutes of 5/8/01 a policy was set for placement of realtor signs.  
    Beckerman agreed to compile a list of signage that needs to be removed 
    and call the agencies.  If there is a question from the realtor, they 
    will be referred to the Realtor licensing agency. 
b.  Bob Kershaw spoke on the road situation.  "Washoe County is still 
    trying to ram the Tahoe-Pyramid Lake road down onto Storey County".  As 
    individuals, we are all encouraged to write letters to Washoe County, RTC 
    and the Legislature. 

4.	UPDATES FROM BOARD MEMBERS: 
a.  New section will be added to each agenda.  Each board member will 
    speak on updates on their individual Board projects. 
i.  Wasson: The school bus signs will be a votable item on the Storey 
    County Commissioners next meting.  A token donation was asked for by the 
    School Board to assist in the cost.  A motion by Thomas to pay a donation 
    of $75.00 was seconded by Beckerman and approved by the Board.  Wasson 
    again spoke with the Sheriff's office concerning a report concerning 
    crimes committed in the association's areas. 
ii. Thomas: The CC&R revision committee changed its name to the Governing 
    |Documents Committee and they have accomplished a tremendous amount of 
    work.  They have held 3 very fruitful meetings.  Draft included with the 
    minutes.  Thomas thanked the dedication of the members.  A motion was 
    made by Thomas to submit this draft to Hampton after the Board has had a 
    chance to review (approximately one week), seconded by Beckerman and 
    approved by the Board. 
    iii.	Armour: The "no shooting" issue in retrospect is not appropriate for
    the association to get involved with.  Armour suggested the Board 
    consider following the guidelines of Storey County:  each item 
    addressesed would be a topic of discussion and then has the chance of 
    becoming a votable item.  
iv. Bent: has started a committee for street signage.  Frens spoke on the 
    dollar amount ($10K for all the roads) and more may be available with the 
    next grant.  The question for discussion is how to prioritize the need?  
    1-acre associations will need 95 signs; 10-acre association will need 90 
    signs. 

5.	FINANCIAL REPORT 
a.  Thomas reviewed the financial statements. 
b.  Recommendations regarding delinquent dues (attached) from the 
    bookkeeper will be accepted.  A motion accepting this recommendation was 
    made by Thomas and seconded by Beckerman, approved by the Board. 
i.  Board will pay the attorney's fees on accounts that were inaccurately 
    turned over for collection. 

6.	COMMITTEE REPORTS 
a.  Architectural Committee- Minutes were read by Cindy Rogers.  
i.  Discussion on the increase of new residence fee.  This will occur when 
    governing documents are complete. 
b.  Road Report 
i.  John DuFrayne was asked to bring a written report to each meeting as 
    part of his duties as temporary road manager.  This position to continue 
    until a permanent decision has been made.  Motion for temporary position 
    to continue made by Beckerman, seconded by Thomas and approved by the 
    Board. 
1.  John has been grading a series of roads "from the Empire dip to 
    Sazarac" 
ii. Thomas made a motion that we will continue to pursue a cooperative 
    road resolution with the 10-acre Board, seconded by Bent and approved by 
    the Board.  We will meet with the 10-acre Board before their meeting 
    10/29/04 at 5:30 pm 
    iii.	Thomas also made the motion for equipment repairs and materials
    approval up to $8k for the time period of October thru December 2004.  
    Seconded by Wasson and approved by the Board.  Hammack was asked to track 
    expenditures on a spreadsheet and get DuFrayne any paperwork that is 
    needed for purchasing. 
iv. DuFrayne spoke on the problem of homeowners that have closed off the 
    culverts on the roadside.  It is required for homeowners to have 
    appropriate culverts for road drainage.  DuFrayne will get a list 
    together and Hammack will send homeowners a letter.  Letter to be 
    approved by the Board. 
c.	Park Report 
i.  Patty Poston will be asked to come to the joint meting of the Boards 
    on 10/26/04 at 5:30 pm.  Her input will be appreciated and then a letter 
    will be written to Storey County outlining our wishes for how the Park 
    monies are to be spent. 

7.	OLD BUSINESS 
a.  Firehouse well has not been repaired.  Storey County will be asked to 
    step up to the plate and get Aqua to complete the repairs as agreed upon.

8.	NEW BUSINESS 
a.  No new business to discuss On a motion by Thomas, seconded by Wasson, 
    and unanimously approved, the meeting was adjourned at 9:05 P.M. 

Sheri Beckerman 
Board Secretary 

Attachments: Cash Flow Statement 
Financial Statements 
Architectural Report 
Bookkeepers reports 
[Note: no attachments included with minutes]


Executive Session started at 9:12PM and lasted until 9:42PM. 
The subject matter was concerning any property owners abusing committee 
members and what our protocol will be.  The decisions was that anyone can 
be asked to stop speaking and leave the premises if this request is not 
complied with, a call will be made to the Sheriff's office.