[VCHPOA Agenda] Minutes 2/15/05

[Agenda at vchpoa.org]

[Minutes as received from VCHPOA Secretary on 2/10/05]

Virginia City Highlands Property Owner's Association
Monthly Meeting Minutes
February 2005


PRESENT: Armour, Bent, Thomas, Musser and Beckerman

1.	CALL TO ORDER AND APPROVE MEETING AGENDA
A quorum being present, Temp. President Thomas called the regular meeting 
of the VCHPOA Board of Directors to order at 6:30 P.M., at the Virginia 
City Highlands Firehouse.  On a motion by Thomas, seconded by Armour, the 
agenda was unanimously approved.

2.	APPROVE MINUTES OF REGULAR BOARD MEETING OF JANUARY 2005
On a motion by Thomas, seconded by Armour, the minutes of the Regular 
Board Meeting of January 18, 2005, were approved.  

3.	NOMINATION OF BOARD OFFICER
Thomas nominated Stephen Musser to be President of the VCHPOA Board, 
effective the March 2005 meeting.  Seconded by Bent, unanimous approval 
by the Board.

4.	COMMENTS BY ASSOCIATION MEMBERS & DISCUSSION OF COMMENTS
a.	No comments from attendee's

5.	UPDATES FROM BOARD MEMBERS:
a.  Thomas-CC&R's very close to completion, the committee will meet on 
    Wednesday at 6:30.  The committee is looking at other HOA verbiage.
b.  Beckerman-Joint meeting with Architectural is to be March 1, 2005 at 7 
    pm., road closure for 2005 will be May 28th from 7 am to dusk, this will 
    be accomplished with the assistance of the 10-acre Board and a Deputy to 
    assist at the front gate.  Training will be done prior to date of 
    closure.  An article will be placed in the newsletter.
c.  Bent-The decision is to stay with brown and white reflective signs.  
    Bent will have bids and which signs get replaced at the March meeting.  
    Completion to be by May 2005
d.  Armour-Has submitted outline and articles for newsletter.  The meeting 
    to prepare for mailing will be March 5, 2005 at 10 am in the fire hall.  
    Thomas will do labels.  How the copying will be done is still undecided.

6.	FINANCIAL REPORT 
a.  For many years now, Keith Judson has allowed the Association use of 
    his accounting software; the VCPOA will now purchase the software from 
    him (check to be written for $99.)  We will check with Mr. Judson to make 
    sure no other reimbursement is due. 
b.  2nd discussion of special assessment: Thomas's best educated guess is 
    because of the need to replace both trucks (which will mean plows, etc.) 
    and the future repair/ repaving for Cartwright and Lousetown the special 
    assessment should be for 2 years at $70 to $100 per platted lot, covering 
    2005 and 2006. 

7.	COMMITTEE REPORTS
a.  Architectural Committee- Cindy Rogers submitted the meeting reports 
    and has 3 candidates to add to the AC.  The additions will help with the 
    work-load and will be sure that items are handled properly. The committee 
    is considering the separation of the review and approval of plans- plans 
    would be submitted one meeting and the plans and plotting would be check, 
    the vote for approval would happen at the following meeting.

b.  Road Report- John DuFreyne offered a 1000-gallon diesel tank; the tank 
    and set-up would be handled by Crown Point.  Crown Point would take over 
    the use of the current small tank. This offer was accepted by a motion by 
    Thomas, seconded Beckerman and unanimous approval by the Board.  Radios, 
    which have discussed many time s in the past, are needed for 
    communication between the road crews for the winter.  The point was made 
    that one of the trucks became stuck and the driver tried to walk out 
    during the big storm in January.  The radios are approximately $292 each 
    and 2 more would be needed.  Also, staff needs to know to let Storey 
    County dispatch know when to turn on the repeater, it is not always left 
    on.  Emergency road crew staffing was address in part to reiterate that 
    crews have to be licensed and approved before they are put on the 
    emergency list and the crew is only paid if the Road Manager calls them 
    out for work. Even volunteer workers need to work through the Road 
    Manager. "If you are not called by the VCHPOA Road Manager, the 
    association is not responsible for payment or reimbursement".  This 
    statement to be on call out list release.
i.  Crown Point to submit another proposal for time and materials for road 
    maintenance and repair.  No previous contract has been signed with Crown 
    Point.  Crown Point will have to show proof of all licensing and 
    insurance required.

c.	Park Report

8.	OLD BUSINESS
a.	Newsletter to be folded and mailed on March 5, 2005.

9.	NEW BUSINESS
a.	

On a motion by Thomas, seconded by Musser, and unanimously approved, the 
meeting was adjourned at 8:30 P.M.

Sheri Beckerman
Board Secretary

Attachments:
Cash Flow Statement
Financial Statements
Architectural Report