[VCHPOA Agenda] Minutes 4/12/05

[Agenda at vchpoa.org]

[As received from VCHPOA Secretary, 5/19/05]

Virginia City Highlands Property Owner's Association
Monthly Meeting Minutes
April 12, 2005

PRESENT: Musser, Armour, Bent and Beckerman.  Thomas was absent.

1.	CALL TO ORDER AND APPROVE MEETING AGENDA
A quorum being present, President Musser called the regular meeting of 
the VCHPOA Board of Directors to order at 6:35 P.M., at the Virginia City 
Highlands Firehouse.  With the addition of discussion with Mike McDunnah 
of the 10-acre Board, a motion by Musser, seconded by Bent, the agenda 
was unanimously approved.

2.	APPROVE MINUTES OF REGULAR BOARD MEETING OF MARCH 8, 2005
On a motion by Musser, seconded by Bent, the minutes of the Regular Board 
Meeting of March 8, 2005, were approved.

3.	PRESENTATION BY "THE WEED LADY"

a.  Joann Reynolds and Jeanne Gibbons are working with Storey County for 
    coordinated noxious weed management.  Requested that the association hire 
    this organization to keep all roads and shared areas cleared of noxious 
    weeds.  The cost of $8000 would reflect the supplies used and not actual 
    time involved.  The 10-acre association would also share these costs. 
    This organization would be willing to work with the Road Manager and crew 
    to help alleviate the spread of weeds when doing roadwork.   

b.  The vote will be on May 2005 agenda

4.	PRESENTATION BY STOREY COUNTY FIRE DEPARTMENT, GARY HAMES

a.  Hames showed plans for proposed new shed style building (24x36) that 
    will be installed behind the firehouse where the containers now stand.  
    This shed will be on a concrete slab, insulated heated and lit and will 
    be attached to the current building by a breezeway.  The building will be 
    built and maintained by Storey County Fire department and will be 
    available for use as a Highlands Community Center.  SCFD will request 
    Park funds for exterior restrooms.  On a motion to accept the offer of a 
    shed by SCFD by Musser, seconded by Beckerman was unanimously approved.

b.  A joint 1-acre and 10-acre committee will need to be formed to 
    regulate the use and function of the new Highland Community Center.

5.	COMMENTS BY ASSOCIATION MEMBERS & DISCUSSION   
No comments

6.	UPDATES FROM BOARD MEMBERS:

a.  President Musser: Communication difficulties- each Board member has 
    the responsibility of checking VCHPOA e-mail regularly. Coming prepared 
    with minutes and agendas already read and changes thought out. Newsletter 
    was sent out and he appreciated all the assistance.  Phyllis Blake's 
    Realty ad was missed, the next newsletter will include a full-page ad at 
    no additional cost. Jay Hampton (attorney) has been given the revised 
    C.C.& R's to review, he is working on the By-Laws.

b.  Vice-President Armour: The road closure in May 2005, consolidate as 
    many local agencies and groups to help and borrow road signs from the 
    Sheriff's department.  As in the past, to schedule a Deputy for the front 
    gate & handout the Departments letter from previous years. After closure 
    is complete, send an information letter of the occurrence to Storey 
    County.  Armour called different agencies to schedule training for 
    5/18/05 at 6:30 pm.

c.  Secretary Beckerman: Recommends that CC&R &By-Law revisions to be 
    copied by a copy shop and then we will gather to label, stamp and send 
    out.

d.  Member-at-large Bent: Submitted a third estimate for road signs to 
    Fire Safe Highlands, waiting for funding.

7.	FINANCIAL REPORT
a.  Lydia Hammack went through the financial report

8.	COMMITTEE REPORTS

a.  Architectural Committee- AC meeting was quite busy.  Report attached. 
i.  Road Report- Road Manager John DuFresne is out of town
1.  Discussion with 10-acre President McDunnah on the use of road crew and 
    equipment to correct and maintain the 10- acre association roads.  
    Requests to start with a 90-day time period for this assistance.  The 10-
    acre association would pay for the use of the equipment, which would 
    include the cost of increased maintenance, portion of insurance and the 
    standard for long term affects on the equipment.  It would lower the 1-
    acre's cost in terms of cost of materials purchased and time spent by the 
    crews traveling to and from 1-acre roads. Musser to coordinate with 
    Hammack and Thomas to come up with some figures and then Hammack will get 
    the figures to the 10-acre Board. Their road manager (Lou Tassone) has a 
    map of the roads, the road crew will highlight the areas they work on and 
    put down the time spent in that area.  We will ask the crew to do this 
    also with the 1-acre work that is done.

b.  Park Report: Musser still to meet with Patti Poston

1.	OLD BUSINESS
a.  CC&R revisions: will be sent as soon as possible
b.  Training for May 28, 2005 road closure to be held may 18th at 6:30 pm 
    at the fire hall.  We will need approximately 8 people per shift to cover 
    all areas.  We will start coverage at 7:00 am and end at 7:00 pm. 

2.	NEW BUSINESS
a.  Annual meeting date to be decided at May meeting.  Board nominations 
    need to be handled and voting arranged.

On a motion by Musser, seconded by Armour, and unanimously approved, the 
meeting was adjourned at 8:45 P.M.

Sheri Beckerman	Attachments: Cash Flow Statement, Financial Statements, 
Board Secretary 		             		Architectural Report